ESU Coordinating Council
September 03, 2014 1:00 PM
Finance, Audit, and Budget Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

2. Roll Call
Discussion

Staff: David Ludwig, Scott Isaacson, Deb Hericks, and Priscilla Quintana.

3. Agenda Item
Chair of Committee
3.A. Overview of budget hearing and September 4, 2014 meeting
Attachments
Discussion

David Ludwig reviewed the expenditures and projected revenue for the ESUCC for 2014-2015. David Ludwig will be working with NDE on creating a Master Service Agreement with them on collaborative work to be done with them.

3.A.I. ESUCC Budget Goals
Executive Director - David M Ludwig
Attachments
Discussion

David Ludwig reviewed the budget goals for the ESUCC. Everyone (staff, administrators, etc) will be involved in the process with monthly meetings.

3.B. Approval of Bill Protocol
Executive Director - David M Ludwig
Rationale

Change in process of paying bills after each ESUCC monthly meeting with the exception of the months the Board does not meet (December, June, August).

Recommended Motion

Recommend approval of change in process of paying bills after each ESUCC monthly meeting with the exception of the months the Board does not meet (December, June, August).

Actions Taken

Motion Passed:  Recommend approval of change in process of paying bills after each ESUCC monthly meeting with the exception of the months the Board does not meet (December, June, August). passed with a motion by Standish ESU 18 and a second by Schnoes ESU 03.

Discussion

We will start process of paying ESUCC bills following a Board meeting with the exception of those months Board does not meet.

3.C. ESUCC Application Systems Analyst
Executive Director - David M Ludwig
Attachments
Discussion

SPED Committee will be moving forward with securing an Application System Analyst. Job description and time line attached.

3.D. Approve Claims, Financials Statements, and Assets for Month of July
Chair of Committee
Rationale

 

Attachments
Recommended Motion

Motion to approve Claims, Financials Statements, and Assets for Month of July

Actions Taken

Motion Passed:  Motion to approve Claims, Financials Statements, and Assets for Month of July passed with a motion by Standish ESU 18 and a second by Tedesco ESU 11.

Discussion

Dennis Radford reviewed the financial reports for the month of July.

3.D.I. Basis of Accounting
Committee Chair - Dennis Radford/David Ludwig
Rationale

Currently, the ESUCC uses both modified cash basis and modified accrual (Coop only).  With the changes in Coop structure (esm - direct ship/invoice), we are able to move all ESUCC including Coop to a modified cash basis. 

Discussion was held with Don Dunlap on Monday, August 25, regarding moving ESUCC to ALL Cash Basis. 

4. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. Next Meeting Agenda Items
5.A. Budget Forms filed with APA on _____
Executive Director - David M Ludwig
5.B. Approval of Claims, Financials Statements and Assets for month of August
Executive Director - David M Ludwig
Rationale

Recommend approval of Claims, Financials Statements and Assets for month of August

6. Adjournment
Actions Taken

Motion Passed:  Motion to adjourn meeting at 2:05 PM passed with a motion by Gegg ESU 05 and a second by Mowinkel ESU 08 .