ESU Coordinating Council
October 09, 2014 8:30 AM
Regular Meeting
1. ESU Coordinating Council Information
Rationale

Educational Service Unit Coordinating Council

Regular Meeting   
Thursday, October 9

Country Inn & Suites
5353 N 27th Street
Lincoln, Ne 68521

Video Conference Sites: NOT AVAILABLE
DL Sites: 

2. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement in the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to Order at 8:30

Staff: David Ludwig, Deb Hericks

3. Roll Call
4. Approval of Minutes
Attachments
Recommended Motion

Motion to approve the minutes as presented

Actions Taken

Motion Passed:  Motion to approve the minutes as presented passed with a motion by Uhing ESU 01 and a second by Mowinkel ESU 08 .

5. Petitions and Communications to the Board
5.A. State Board of Education and Nebraska Department of Education Report
Nebraska Department of Education
Rationale

NDE Board Meetings

Discussion

Paul Calvert attended the October meeting. Discussed the new appointments at the state. Unveiling of AQUESTT at NDE. Brian Halstead has been appointed as Deputy Commissioner and March Schultz appointment Assistant Commissioner.

5.B. Association of Education Service Agency's Report
AESA Representative - Jeff West
Attachments
Discussion

Dr Bell and Dr West attended the Call to Action meeting in Washington DC.

6. Executive Reports
6.A. Executive Committee Report
Discussion

Board President reviewed the Committee discussions.

6.A.I. Budget Forms filed with APA on September 9, 2014
Attachments
Discussion

Attached is the final APA forms that was filed with Auditors office.

6.A.II. Approve Policy and Procedures - final reading
Attachments
Actions Taken

Motion Passed:  Motion to approve the final reading of the updated policies as presented passed with a motion by Beatty ESU 16 and a second by Calvert ESU 15.

Discussion

No changes made to original document from first reading.

6.A.III. Vision
6.A.III.a. ESUCC
Rationale

ESUCC Mission

Discussion

ESUCC Mission was created in statute. We need to continue to put our mission and the state-wide initiatives out in front of ESU Boards, superintendent.

6.A.III.b. ESU PDO
Rationale

Suggested Revisions for PDO

Discussion

January the PDO will finalize the vision of the PDO. Bring forth final vision to ESUCC in March.

6.A.IV. Executive Director Evaluation
Rationale

Goals:
     Budget
     Coop
     Statewide Efforts

Attachments
Discussion

Use Matt's prior evaluation to determine goals for Executive Director this year. Main goals for Executive Director will be Budget, Coop, and Statewide efforts. Final copy of evaluation to be filed with Attorney, ESU 17.

6.A.V. Review ESUCC Timeline
Rationale

ESUCC Time Line

Discussion

Review of time line. Adjustments made to include Executive Director evaluation to time line.

6.A.VI. Hearings
Discussion

First hearing in Omaha went well.

6.A.VI.a. LB 1103
Rationale

LB 1103

LB1103
October 6  (Data with Dean Folkers) - OMAHA - Gallup - 1001 Gallup Drive

October 15  (AQUESTT with Matt Blomstedt, Valerie Foy, Sue Anderson, Freida Lange) - NORFOLK - Lifelong Learning Center, Suite E -801 East Benjamin Avenue

October 16  (Community Partnerships with EC-Career Ready with Brian Halstead and Rich Katt) - BROKEN BOW - High School - 323 North 7th Avenue

Discussion

David Ludwig, Rob Dixon, Craig Lofquist, Linda Dickeson were in attendance at the hearing in Omaha. Keith Rohwer helped to facilitate a plan to help guide BlendEd through the hearings.

6.A.VI.b. LB 497
Rationale

November 19  (Lottery Fund Hearing - LB 497) - Lincoln - State Capitol, Room 1525 - 1445 K Street

Discussion

Please attend this hearing in conjunction with NASB at the Capitol. There will be a list of talking points available for this hearing.

6.A.VII. Coop Review
6.A.VII.a. Schneider Resignation
Attachments
6.B. Executive Director Report
Discussion

Report within other committee reports.

6.C. Treasurers Report - Finance Committee Recommendations
Rationale

Finance Committee Recommendations

Attachments
Recommended Motion

Motion to approve the claims, financial statements assets, according to the treasurer's report

Actions Taken

Motion Passed:  Motion to approve the claims, financial statements assets, according to the treasurer's report passed with a motion by Radford ESU 17 and a second by Tedesco ESU 11.

7. Public Comment
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

No public comment at this time.

8. Recommendations from Standing Committees and Project Reports
Rationale

NOTE: At this time, reports from the chairs of the ESUCC Committees are presented. The Reports summarize recommendations from the Committee and also include items of information presented for the purpose of keeping the Board of the Educational Service Unit Coordinating Council informed.

Committee chairs will make recommendations to the full Board to approve items considered during the Standing Committee meetings held beginning at 1:00 p.m., November 19.  Generally, in-depth discussion of action items takes place at Committee meetings, which are open to the public.

8.A. Finance, Audit, Budget Committee
Discussion

Committee Chair Radford discuss the Finance, Audit, Budit Committee report.

8.A.I. Approve Claims, Financials Statements, and Assets for Month of August
Rationale

 

Attachments
Discussion

Chair of Committee reviewed the August financial reports.

8.A.II. Approval of September Expenses
Attachments
Actions Taken

Motion Passed:  Motion to approve the expense for the month of September passed with a motion by Radford ESU 17 and a second by Polk ESU 07.

Discussion

Committee chair reviewed the expenses for the month of September. Executive Director also reviewed the September reports that he reviewed with the Business Manager and Executive Secretary.

8.A.III. Budget Forms filed with APA on September 9, 2014
Attachments
Discussion

Budget Forms were submitted to APA on September 9, 2014.

8.A.IV. Member Equity
Rationale

Approve maintaining Member Equity ($497,441.05) within ESUCC Coop Fund with future Member Equity retained by the ESUCC.

Attachments
Discussion

Committee Chair reviewed the Member Equity report that has not been distributed. Retain this equity with project to help cover expenses in future. Do not do anything with this equity at this time.

8.A.V. Budget Goals
Attachments
Discussion

Committee chair/Executive Director reviewed the budget goals. Need to prioritize goals as there may need to legislative action to complete the goals. Work with NDE to decide funding and support mechanism. Request to increase core allocations (overall and/or higher percent for ESUCC), Dec funding, BlendEd funding all possibilities. Executive Director will work on Medicaid allocation with Commissioner and others. Major themes are communication, staffing, funding. Create and define purposes of financial support within the ESUCC

8.A.VI. Audit 2013-2014
Rationale

Audit work has begun for FY 2013-2014.

Past History:
2009-2010 - $16,357.25

2010-2011 - $22,248.58
2011-2012 - $26,078.89
2012-2013 - 27,931.89

Attachments
Discussion

The Auditors will be doing the ESUCC audit in conjunction with the ESU 17 audit.

8.B. Technology Committee
Discussion

Committee chair reviewed the committee discussions.

8.B.I. LMS State-wide Plan
Rationale

Meeting of the LMS Recommendations Committee will be on October 30 from 9:00-4:00 at the NCSA Building. 

Attachments
Discussion

Scott Isaacson gave an update. There will be a committee meeting in Lincoln next month. There are about 10 committee members. A decision will be made about how many systems the ESUCC will support.

All systems are either moving to the cloud or they are already there. So, in the future, ESUCC will not be “hosting.” Schools will get a catalog of options, and they will have support for those that are listed within the catalog. The standard for any supported system will be “LMS Global” which allows the movement from one system to another.

8.B.I.a. Discussion with Daniel Hanley/BlackBoard regarding the Innovative Classroom
8.B.I.a.*. BlackBoard Mobile Learn
Rationale

We have been asked by schools to license BlackBoard Mobile Learn because their students use iPads and need the mobile application.  The cost to license Mobile Learn system wide is $7000.

8.B.I.b. Schoology Presentation
8.B.I.c. Canvas Presentation
8.B.II. Powerschool
Attachments
Discussion

Brian Gegg shared information about PowerSchool. The information will be “cloud based.” ESU 5 currently has numerous schools and they are looking

Pierson charges $4 dollars per student and $8K to migrate. ESU 5 has created a sliding scale regarding cost based on number of students.

The current servers can not address certain requirements such as NeSA. Updates to the system keep coming. For example, Powerschool 9 will require all new servers.

The possibility of running the service through “Coop” on a per seat basis was discussed. Specifically, it was hoped that this would save some money (strengths in numbers).

At this time, Powerschool can support Blackboard and Schoology. Conversations with Canvas will be had in the near future.

8.B.III. Technology Survey
Rationale

LMS Usage Report 2014

Discussion

An LMS Survey has been created and distributed. The results from area schools is beneficial.

8.B.IV. State-wide Support Model
8.B.IV.a. NOC Meeting
Rationale

NOC Minutes

Recommended Motion

Recommend the ESUCC authorize staff time and resources to develop and produce a IdM project with a budget and defined project deliverable and ongoing contributions.

Actions Taken

Motion Passed:  Recommend the ESUCC authorize staff time and resources to develop and produce a IdM project with a budget and defined project deliverable and ongoing contributions. passed with a motion by Uhing ESU 01 and a second by Bell ESU 10 .

Discussion

All ESUs tackle numerous areas of “support.” The past NOC meeting addressed a more “efficient” way of addressing areas of need. A “team” concept was addressed. The NOC forwarded a motion to start to coordinate a better system. This should move forward in conjunction with the Federated Identity Management system.

Bob Uhing shared that resources have been an issue that have precluded forward motion regarding this issue.

A motion was created to move this issue from the committee to the full ESUCC. It reads:

“Recommend the ESUCC authorize staff time and resources to develop and produce a IdM project with a budget and defined project deliverable and ongoing contributions.”

8.B.V. BlendEd Learning
Attachments
8.B.V.a. Single Sign-on
Discussion

Scott shared a collective vision for the system. ID Management is the umbrella. Issues such as “new employees” and automatic account creation was discussed. During PDO meetings, a “search” for other professionals was addressed. This would allow the sharing of information and tools.

Scott also shared information about the ability to integrate with the Data Dashboard system. The current Data Dashboard pilot schools will have access in the next few weeks. This is the beginning of getting other “groups” on the system.

Authenticating users will be on a district by district basis. So, if a school is using Google, the system will be set up to “authenticate” through the Google system.

8.B.V.b. Technology (LMS, Safari, Data Dashboard, Digital Textbooks)
Discussion

Currently, there are nine (9) school districts participating. They will be able to see “live data” in the near future. Other districts have expressed interest. Dean Folkers is addressing a system to add other “early adopters.” Further implementation will be addressed in the future.There have been discussions about how this works with NSSRS, possibly alleviating some of the required reporting.

Safari: EdCast is working. Large EdCasts can only be done around a thousand at a time.

There will be a meeting on October 13th with Safari Montage to talk about contracts. With the state contract, there are certain features available. Some ESUs have purchased additional options.

Scott shared that we should invite the Illini Group so they can give us an update regarding their project.

8.B.V.c. Staff Development
8.B.V.d. Statewide Support
8.B.V.d.*. LB 1103 Hearing Schedule
Rationale

 

LB1103
October 6  (Data with Dean Folkers) - OMAHA - Gallup - 1001 Gallup Drive

October 15  (AQUESTT with Matt Blomstedt, Valerie Foy, Sue Anderson, Freida Lange) - NORFOLK - Lifelong Learning Center, Suite E -801 East Benjamin Avenue

October 16  (Community Partnerships with EC-Career Ready with Brian Halstead and Rich Katt) - BROKEN BOW - High School - 323 North 7th Avenue

8.B.V.d.*. 497 Hearing on November 19
Rationale

November 19  (Lottery Fund Hearing - LB 497) - Lincoln - State Capitol, Room 1525 - 1445 K Street

8.B.V.d.*. ESUCC/NDE Support
8.B.VI. Reports
8.B.VI.a. Rhonda Eis
Rationale

SAFARI MONTAGE:
1. Techincal issues with ESU 13 have been resolved.

2. NROC  links were successfully EdCast to all ESU server. EdCast process is being monitored by Safari Montage team.

3. Chris Watson is working with his team to create short training videos for ESUs staff to learn about Admin features. These videos will be combined with several webinars. The goal is to have these available yet this fall.

IMAT:
1. Preview links/videos are being added to the Safari Montage server for statewide preview of video content. These titles will be evaluated for consideration as new Nebraska licensed titles through January. Review of evaulations will occur in February with recommendations being made in March.  IMAT will also evaluate  other resources and content providers during the next months and into early spring.

2.  Coyright Training  - November 13 at ESU 3. All ESU staff are invited. ESUs may also invite district representatives.

Attachments
Discussion

There is interest in learning more about other Safari Montage features and to obtain statewide pricing for those features that ESUs are interested in adding.

8.B.VI.b. Scott Isaacson
Attachments
8.B.VI.c. Gordon Roethemeyer
Rationale

The advisory committee met last on Sept. 26. The group talked about LB 1103 and LB 497 and members reported whether they plan to attend one of the hearnings and how to best rally support and action from schools.

The formation of an LMS Planning Committee that will make recommendations to the ESUCC was discuss. The advisory committee will have two people on this committee which meets for the first time on Oct. 30th at the NCSA offices in Lincoln. Results of the LMS Usage Survey were shared. There were 134 districts responding showing that at least a half dozen LMS systems are currently in use and that most districts are interested in looking at other solutions and want help with support and training.

A report was given on plans for NDLA week, events are scheduled every day starting Nov. 10 through Nov. 13. The NDLA reps. also said that Rich Culatta, Mark Milliron, Angelique Kobler and Dave Rosenbaum will be featured speakers at the NDLA Conference on March 5th and 6th.

Attachments
8.C. Cooperative Purchasing Project
Discussion

Committee chair reviewed the committee discussions.

8.C.I. Coop Director Update
8.C.I.a. Kip Schneider Resignation
Attachments
Discussion

Kip Schneider resigned his position as of 103114.

8.C.I.b. Craig Peterson - Interim Coop Director
Recommended Motion

Recommend motion to ESUCC approve a contract with ESU 11 to employee Craig Peterson as the interim COOP Director on per hour basis

Actions Taken

Motion Passed:  Recommend motion to ESUCC approve a contract with ESU 11 to employee Craig Peterson as the interim COOP Director on per hour basis passed with a motion by Calvert ESU 15 and a second by Schnoes ESU 03.

Discussion

Committee chair discussed the agreement between ESU 11 and ESUCC, to have Craig Peterson as Interim. Also possibility to use Randy Peck on an as needed basis for some extra help.

8.C.II. Coop Advisory Committee
Discussion

Committee chair reviewed the meeting that was held with ESU/School personnel on October 1, 2014. Discussed the Goals that evolved form that meeting. Important to have good PR out to the schools to get their confidence back.

8.C.III. ESM Update
Discussion

Discussed meeting to be held between ESUCC and ESM on October 22, 8:30 AM at ESU 3 office.

8.C.IV. Program Updates
Discussion

Discussed those vendors who still owe money form FY'14.

8.C.IV.a. Annual Buy
Attachments
Discussion

Discussed the annual buy process. Paper will have separate buy for pallets of paper, if schools need less they will order on annual buy.

8.C.IV.b. Food Buy
Discussion

Contracts with Sysco are signed through the 2016-2017

8.C.IV.c. Custodial Buy
Discussion

A contract extension has been signed by Amsan/Nogg good through August 31, 2015.

8.C.IV.d. Year-Round Catalog
Attachments
Discussion

Contract states 10 catalogs, so we need clarification on how many catalogs can be entered into the system.

8.C.IV.e. Special Buys
Discussion

Discussed the contracts available through the AEPA buys.

8.C.V. Future Efforts
8.C.V.a. Organizing State-Wide Demand
8.C.VI. Policy Adoption - Unified Policies & Timeline
8.C.VI.a. Recommend Approval of Coop Procedural Manual
Rationale

Procedure Manual

Recommended Motion

Recommend approval of Coop Procedural Manual with recommended verbiage from legal counsel regarding substitutions.

Actions Taken

Motion Passed:  Recommend approval of Coop Procedural Manual with recommended verbiage from legal counsel regarding substitutions. passed with a motion by Tedesco ESU 11 and a second by Mowinkel ESU 08 .

Discussion

Add verbiage for substitutions for ESUCC to be able to approve substitutions that meet required specs. (Steve Williams to add this verbiage.)

8.D. PD Leadership Committee
8.D.I. September PDO Overview
Rationale

September PDO

Discussion

Committee chair reviewed the committee discussions.

8.D.I.a. ESUCC Mission
Rationale

ESUCC Mission

Discussion

ESUCC Mission was created in statute. Need to promote on regular basis with other Boards.

8.D.I.b. ESUPDO Vision
Rationale

ESUPDO Vision

Discussion

Because of suggested revisions from September PDO, committee will work to update and take back to PDO in January.

When do we teach our staff developers to be better teachers of teachers? Teachers have to be better because of evaluation tools but how to we train our people to be better at their jobs. Needs to be focused on current initiatives but we do need to offer good staff development. We need to have more "dynamic" in our staff development. How do we do this in a fiscally responsible way? Possible to have another committee to gather data to establish needs of professional developments.

8.D.I.c. ESUPDO Action Plans
Rationale

PDO Action Plans

Discussion

Reviewed the actions plans that include each affiliates action plan focus.

8.D.II. January PDO
Rationale

January PDO Agenda

8.D.II.a. Marsha Kish
Rationale

Marcia Kish has been providing professional development courses on classroom technology integration, use of mobile devices, and blended learning to teachers, superintendents, and support staff members across the United States for the last six years. Before moving into the professional development training world, Marcia spent eleven years working as a classroom and a technology teacher in Worthington, Ohio.  During that time, she presented mini hands-on workshops at the Ohio eTech conference.   Presented at the Ohio Education Technology Conference, ITSE conference, Campus Technology Conference, and the National Community School Conference on how to implement blended learning into the classroom setting.  With a masters degree in Instructional Technology and countless hours of continuing education course on blended learning environments, Marcia is highly qualified to teach and support all levels of educational learners.   - See more at: http://www.blendedlearningpd.com/about-us.html#sthash.DQym9RwR.dpuf

8.D.III. Master Service Agreement Timeline
Rationale

Master Service Agreement 2014-2015

Discussion

Need to move up the timeline. Need to change wording on a few areas (indemnification, hold harmless, etc.) of agreement.

8.D.IV. NMPDS Grant
Rationale

NMPDS Grant 2013-2016

8.D.IV.a. Math Grant Evaluation for 2013-2014
Attachments
Discussion

Discussion was held around the amount of hours required for grant (84) and what outside consultant reports. Executive Director to follow-up with consultant regarding hours.

8.D.IV.b. Math Champions
Rationale

Math Champions

8.E. Special Education Committee
8.E.I. Wade Fruhling - SRS Report
Attachments
8.E.I.a. SRS Report
8.E.I.a.*. SRS Uploading to Data Dashboard
8.E.I.b. Project Para
8.E.I.c. ILCD
8.E.I.d. AAP
8.E.II. ESUCC Application Systems Analyst
Discussion

The interview committee will take time to find the right person for this position. Need to figure out a back-up plan for this position.

8.E.II.a. Time Line
8.E.II.a.*. Applications Received
8.F. Legislative Committee
Discussion

Committee chair reviewed committee discussions.

8.F.I. ESUCC Action Plan
8.F.II. Distance Ed/BlendEd Funding
Discussion

BlendEd met for a planning session in Kearney. Keith Rohwer led the group through the process and came up with talking points for legislative hearings. Try to have people testify at all three hearings and lottery hearing. Can we try to tend BlendEd into the other critical areas (Early Childhood, Incarcerated Youth, etc.) Linda Dickeson, Craig Hicks, Bob Uhing, and David Ludwig met with Senator Sullivan last Friday in her office regarding BlendEd.

8.F.III. ESU Levy Limits (JPA - Joint Partnership Agreement)
Attachments
Discussion

The Executive Director reviewed the memo from Harding & Shultz. Board president gave his overview on his presentation of their projects on JPA/Bonds. ESUs can join other ESUs, not depended on geographical area. ESUs need more than one way to build facilities. Change QCPUF to include ESUs? Change restrictive funds? Compile a master list (from ESUS) of needs (ADA, etc.) Three areas of need: capital improvement, growth, new facilities.

8.F.IV. Budget Goals
Attachments
Discussion

Executive Director reviewed the budget goals he has established. Theme of goals: communication, staffing, and funding. We need to support the Commissioner's lead on his funding prospects. Executive Director will continue to work with Commissioner and keep Committee apprised of changes/needs to help support goals.

8.F.V. Legislative Hearings
Discussion

Reviewed the upcoming legislative hearings. Need support from all (ESUs, Supts., schools, parents, etc.)

9. New and Miscellaneous Business
9.A. Best Practices Discusion
President Jeff West
Discussion

Need better clarification from legal counsel.

10. Unfinished Business
10.A. Bylaws & Policy Review
ESUCC President - Jeff West
Discussion

Legal counsel will start to work on policies for Coop from procedure manual.

10.B. Strategic Planning Process
Rationale

ESUCC/NDE Collaboration Oct 14

Discussion

Recess at 9:50 to move over to NDE Collaboration Planning meeting.

Reconvene at 3:18.

11. Public Comment: Recognition of Visitors
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

12. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

Recommended Motion

Motion to enter into Executive Session

13. Adjournment
Recommended Motion

Motion to adjourn meeting

Actions Taken

Motion Passed:  Motion to adjourn meeting at 3:18 passed with a motion by Schnoes ESU 03 and a second by Mowinkel ESU 08 .