ESU Coordinating Council
November 19, 2014 8:30 AM
Regular Meeting
1. ESU Coordinating Council Information
Rationale

Educational Service Unit Coordinating Council

Regular Meeting   
Wednesday, Nobember19, 2014 - 8:30 AM

Educational Service Unit No. 3
6949 South 110th Street
LaVista, NE 69128

Video Conference Sites: Not available
DL Sites: 

2. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement in the ESUCC website, NE Public Meeting site, ESU #3 and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 8:30 AM.

Staff: David M Ludwig, Deb Hericks, Priscilla Quintana

Attorney: Karen Haase

Guests: Freida Lange, Lee Warne

3. Roll Call
4. Approval of Minutes
Attachments
Recommended Motion

Motion to approve the minutes as presented

Actions Taken

Motion Passed:  Motion to approve the minutes as presented passed with a motion by Uhing ESU 01 and a second by Bell ESU 10 .

5. Petitions and Communications to the Board
5.A. State Board of Education and Nebraska Department of Education Report
Nebraska Department of Education
Rationale

NDE Board Meetings

Attachments
Discussion

Freida Lange was present to update the ESUCC on NDE. The application for a waiver process has started. The waiver areas need to address: common core (with each revision of standards making sure that they are College and Career Ready); Accountability System (AQUESTT - do they include in new Rule 16 or incorporate into Rule 10); adopt a Teacher/Principal model (consistent across the state - training); Data System (SLDS/dashboard). Timeline for waiver - discuss at December Board meeting, February 1 - first draft prepared, March 31 - waiver ready. Communication is key to success (all speaking same language.)

5.B. Association of Education Service Agency's Report
AESA Representative - Jeff West
5.B.I. Lee Warne - AESA
President Jeff West
Attachments
Discussion

Lee Warne from AESA gave an overview of the AESA organization. There are 17 different names that ESAs (ESUs) go by across the states (45 states have an ESA.) AESA members reached over 80% public schools. Trends affecting ESAs: Federalization of Education (Common Core), testing/assessments under fire (dropping/reducing number of tests given), pension reforms reduction of benefits to help states get out of debt), States financial position improving (money not going into education), ESAs expected to improve learning (some states tying ESA CEO pay to improved learning), Teacher/Admin Evaluation systems being reviewed (states are adapting their own systems or are waiting to see what others do), time for growth for ESAs (ESA networks can provide valuable services, they know the schools better than state.) National trends: funding, shared services, statewide networks, legislative oversight, consolidation/cooperation of ESAs. Statewide networks moving towards "shared services" to benefit everyone. Federal Legislation: AESA keeps ESAs written into legislation, ESEA reauthorization, E-Rate Rulings and Anti-Deficiency Act, Principal's improvement/Development, recent Early Childhood advances.

6. Executive Reports
6.A. Executive Committee Report
6.A.I. ESUCC Overview: Purpose, Support and Structure
6.A.I.a. ESUCC Vision
Jeff West - President
Attachments
Discussion

Executive Director shared the article that he wrote for the NCSA magazine. Please share document with staff/boards.

6.A.I.b. Statewide Definition w/o defined graphics
Attachments
Discussion

Executive Director shared the beginning of what will be a info graphic for the NE statewide definition to be used as promotion of state-wide initiatives.

6.A.II. ESUCC and NCSA Technology Programming and Use Agreement
Attachments
Discussion

Executive Committee reviewed the fully signed agreement with NCSA. There will be a Board created, three from ESUCC and three from NCSA, with alternating years of who chairs committee (ESUCC will chair even years.) This agreement will include a $7500 for ESUCC to be used toward technology trainings. Agreement can be reviewed on a yearly basis. We will continue to work with NCSA as an important stake holder. Executive Director has had conversations with individuals of TAG that are on the committee. Equipment purchased will be tagged as an asset of the ESUCC but housed with the member ESUs that it originated. Need to educate all so that they understand the situation better. We need share Protocol with all affiliates.

6.A.III. Executive Director Evaluation
Chair of Committee/Executive Director
Discussion

Executive Director and President will continue to work on priority areas and bring to January meeting.

6.B. Executive Director Report
Discussion

Executive Director discussed the importance of communication. We need to build a systemic approach to build our statewide communications. Create a committee that would meet quarterly to discuss all statewide initiatives/projects. Possibility to build a committee with our external partnerships to create the same form of systemic communication. Create a timeline for each of the initiatives.

6.C. Treasurers Report - Finance Committee Recommendations
Rationale

Finance Committee Recommendations

Attachments
Discussion

Dennis Radford reviewed Project Summary for September and October with committee.

7. Public Comment
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

There was no public comment at this time.

8. Recommendations from Standing Committees and Project Reports
Rationale

NOTE: At this time, reports from the chairs of the ESUCC Committees are presented. The Reports summarize recommendations from the Committee and also include items of information presented for the purpose of keeping the Board of the Educational Service Unit Coordinating Council informed.

Committee chairs will make recommendations to the full Board to approve items considered during the Standing Committee meetings held beginning at 1:00 p.m., November 19.  Generally, in-depth discussion of action items takes place at Committee meetings, which are open to the public.

8.A. Finance, Audit, Budget Committee
Discussion

Dennis Radford discussed the new budget reports that are available for review.

8.A.I. Approve Claims, Financials Statements, and Assets for Month of September/October
Chair of Committee
Rationale

 

Attachments
Actions Taken

Motion Passed:  Motion to approve claims, financials statements, and assets for the month of September/October passed with a motion by Tedesco ESU 11 and a second by Beatty ESU 16.

Discussion

Committee Chair reviewed the budget reports with the committee. Committee liked the comparison of new reports. MSA invoices will be going out by the end of the month with the exception of the Safari.

8.A.I.a. Budget Meeting 111214
Chair of Committee, Dennis Radford
Rationale

See attached for the reports that David Ludwig, Dennis Radford, Priscilla Quintana, Deb Hericks use for their monthly budget meeting.

Attachments
Discussion

Budget meeting to review monthly budget reports on November 11, 2014. Committee Chair reviewed these budget reports with committee. The over-all budget should be at about 17%.

8.A.II. Approval of November Expenses
Committee Chair - Dennis Radford
Attachments
Recommended Motion

Recommend approval of November Expenses

Actions Taken

Motion Passed:  Recommend approval of November Expenses passed with a motion by Mowinkel ESU 08 and a second by Standish ESU 18.

8.A.III. Approval of December Claims as approved by Executive Director
Rationale

Approval of December Claims as approved by Executive Director.  All payments will go out by December 12, 2014 prior to holiday break as the last week Coop will be working on reviewing and awarding bids.

Recommended Motion

Approval of December Claims as approved by Executive Director

Actions Taken

Motion Passed:  Approval of December Claims as approved by Executive Director passed with a motion by Fisher ESU 04 and a second by Calvert ESU 15.

8.A.IV. Approval for Executive Director to Claim Expenses/Mileage
Chair of Committee, Dennis Radford
Rationale

Approval for Executive Director to claim expenses/mileage by adding agenda column to spreadsheet for proof of agenda for meetings.  See attached for example of mileage form to include duty/agenda column. 

Attachments
Recommended Motion

Approval for Executive Director to claim expenses/mileage by adding agenda column to spreadsheet for proof of duty/agenda for meetings

Actions Taken

Motion Passed:  Approval for the process of Executive Director to claim expenses/mileage by adding agenda column to spreadsheet for proof of duty/agenda for meetings passed with a motion by Mowinkel ESU 08 and a second by Schnoes ESU 03.

8.A.V. Audit Update
Chair of Committee, Dennis Radford
Discussion

Six auditors were on site at ESU 17 to conduct the ESU 17 and ESUCC onsite review. The audit has been very time consuming. Executive Director shared some of the details regarding the audit.

8.A.VI. Safari Contract
Discussion

David Ludwig and Scott Isaacson are working on a contract with Safari Montage. They propose $1/student. They are working to negotiate contract for this current year. Legal will be involved of review of this contract.

8.A.VII. NDE Budget Proposal
Executive Director - David M Ludwig
Discussion

Committee meeting of several people including NDE and ESU personnel to work on talking points for legislative hearings/lottery hearing. Brent Gaswick reviewed some of the NDE budget proposal they have requested.

8.A.VIII. Fiscal Management Goals (Departmental Carry Over)
Executive Director - David M Ludwig
Discussion

We have budget goals, but we will work to create fiscal management goals for the areas of deficit. Executive Director to work on some goals that we can discuss at the next meetings.

8.A.VIII.a. Coop
8.A.VIII.b. SRS
Executive Director - David M Ludwig
8.A.VIII.c. IMAT
Executive Director - David M Ludwig
8.A.VIII.d. LMS
Executive Director - David M Ludwig
8.B. Technology Committee
8.B.I. LB 497 Hearing
Committee Chair - Bob Uhing
Rationale

Lottery Hearing, November 19, 2014 at 1:30, State Capitol in Lincoln.

Discussion

Focus on vision and uses (no dollar amounts) of lottery funding. Limit to 2 or 3 (Linda Dickeson, LPS; BJ Peters, ESU 13; ESU 7, Humphrey teacher and keep it succinct and to the point of testimony.

8.B.II. NE eLearning
Committee Chair - Bob Uhing
Discussion

NE eLearning wants to expand on current learning object repository and also create a vision for future use. Work with stake holders to continue building on resources.

8.B.III. Safari Montage Support
Scott Isaacson
8.B.IV. Approve Statewide LMS Plan
Rationale

 Recommendations of the Task Force, submitted for approval:

  • (ESUCC & NDE, if statewide funding is available) Select & endorse multiple standards-based LMSs, broker COOP-style LMS purchasing, and provide incentive funding to use one of them (a flat amount per student).

  • ESUCC (involving all affiliate groups) will maintain a matrix of standards, capabilities & compliance for the endorsed LMSs.

  • ESUCC should not be in the hosting or centralized support businesses, but facilitate a team support model.

Selection process:

  • Solicit LMS candidate & standards from each affiliate group

  • Circulate list of candidates for review & recommendation by each affiliate,

  • Review outcome of OPS selection process

  • Visit with vendors and collect pricing for marketplace, including statewide train-the-trainer model

Recommended Motion

Approve continued development of the statewide LMS support model.

Actions Taken

Motion Passed:  Approve continued development of the statewide LMS support model passed with a motion by Bell ESU 10 and a second by Fisher ESU 04.

Discussion

Scott Isaacson reviewed the discussions from the LMS task force. Recommendation of group to form a matrix to evaluate and compare LMS that would meet a set of standards. The affiliate groups (especially TAG) to talk about the framework and create list of vendors who meet standards. Recommend to move toward the cloud hosting. Access to entire state need to sale itself to the schools. Constant pricing structure. Stability and competition to pricing structure. By April meeting, have finalized version of matrix.

8.B.V. Technology Survey (BrightBytes)
David Ludwig
Attachments
Discussion

Working with NDE to work on how we can fund/support this state-wide. Forty-six percent of state currently uses BrightBytes. 1) What access student have (70-80%), 2) the amount utilized in districts, 3) nine out of ten teachers see need for technology and need for staff development.

8.B.VI. PowerSchool Statewide Model
Brian Gegg
8.B.VII. Statewide Support Model
8.B.VIII. Approval of Disposal of Inventory
Committee Chair - Bob Uhing/Scott Isaacson
Rationale

Disposal of ESUCC old equipment.  ESU 3 collects all old equipment and a guy in Lincoln picks up few times a year to dispose of equipment.  Will need to check on what we need to wipe clean drives, etc. but they are willing to let us donate the disposal to their pile to be disposed of. 

Attachments
Recommended Motion

Recommend approval for ESUCC to dispose of old equipment identified by staff through ESU 3 process of disposal

Actions Taken

Motion Passed:  Recommend approval for ESUCC to dispose of old equipment identified by staff through ESU 3 process of disposal passed with a motion by Polk ESU 07 and a second by Tedesco ESU 11.

Discussion

Committee chair discussed the list of inventory to be disposed.

8.B.IX. Approval of additional ZOOM licenses/modified package
Chair of Committee - Bob Uhing
Rationale

ESUs 9, 7, and 16 requested additional Zoom licenses (billed to them)  increasing the ESUCC’s license count to 70. The Zoom Sales Rep. notified us  that for only $30.00 more added  to the total cost of our yearly contract we could increase our number of Pro User licenses to 150 reducing  the per license cost from $4.95 per license per month to $2.34 per license per month. The Tech. Committee needs to discuss this opportunity and take action.

Also, Zoom has other licensing options that should be considered  before the ESUCC renews its contract in August 2015. The Distance Ed Advisory Committee can evaluate the amount of license usage and whether there is increased interest from schools in using Zoom.  Some contracts can include an increased number of CRC ports for H.323 connections and the added benefit of webinar hosting, which would be worth considering

Attachments
Recommended Motion

Approval of the purchases of Zoom modified license package

Actions Taken

Motion Passed:  Approval of the purchases of Zoom modified license package passed with a motion by Uhing ESU 01 and a second by Gegg ESU 05.

Discussion

Currently we have 50licenses, request to increase by 25, vendor recommends to go with next tier of Pro User licenses to increase our accounts.

8.B.X. IlliniCloud Presentation
Scott Isaacson/Jim Peterson
Discussion

Jim Peterson and Bernie A'cs were here to discuss the IlliniCloud project. Scott Isaacson, Mike Danahy, Jordan Clark, Dean Folkers have been working closely with this team. Infrastructure, Data recovery, Software (ie: Adobe Connect), self service portal, training and professional development are services provided by IlliniCloud project. Jim Peterson gave an overview of the IlliniCloud site. Three pillars of the system: data, identity, portal. Developed once, but used for many districts and customized to each. What would NE site look like. If we partner with IlliniCloud we can take what they have already developed and continue to build upon our needs. Collaborating with another state we create a huge paradigm shift. Identity management is the biggest part, create now to prevent it from becoming a legislative issue and told how to create system. System is developed on a common standard. Collaboration creates sustainability. Create a course of action on how we can proceed.

8.C. Cooperative Purchasing Project
8.C.I. Employment for Coop Director Timeline
Committee Chair - Paul Tedesco
Rationale

Dave Ludwig has indicated the COOP Director position will be advertised in late November and early December of 2014 with review of apps, selection of candidates to interview and interviews to take place in January 2015. The goal would be to secure a new director to begin duties in February 2015.

Discussion

Interview committee may include: Paul Tedesco, David Ludwig, Jon Fisher, Priscilla Quintana, and Brenda Konkoleski.

Board recommends that interviews be held in Ainsworth.

8.C.I.a. Job Description for Director of Cooperative Purchasing
Rationale

Job Description for Director of Cooperative Purchasing

Actions Taken

Motion Passed:  Motion to approve the job description for the Director of Cooperative Purchasing passed with a motion by Mowinkel ESU 08 and a second by Schnoes ESU 03.

8.C.II. ESM Update
Committee Chair - Paul Tedesco
Rationale

Dave Ludwig, Steve Williams, Craig Peterson, Bill Mowinkel, Dan Schnoes, Brenda Konkoleski, Priscilla Quintana, and Deb Hericks met with ESM representatives Dan Corazzi and Monte Inman October 22, 2014. Many issues were discussed with at least one solid conclusion---ESM and ESUCC COOP staff will meet on a quarterly basis with means to communicate issues between meetings. ESM was asked if their pricing when the current contract runs out would stay the same, increase or decrease.  ESM indicated their pricing would not go down.

ESM Agenda and Questions Oct 22, 2014

Discussion

Interm Director Peterson gave a brief review of the meeting with ESM and the goals that were defined at that meeting. Notes/Goals are attached.

It was noted that Brown & Saenger, normally Coop's largest supplier, does plan on implementing cxml order processing this year.

Mr. Peterson shared with the committee that Pyramid School Products, normally Coop's second largest supplier, may not submit a bid this year due to the number of POs they received in the previous year. Peterson will be in contact with ESM regarding the possibility of aggregating orders to help with this type of issue. It was also noted that Commercial Art, Benz Microscope and Misko Sports will/may not submit bids this year due to the same issue.

8.C.III. Program Updates
Committee Chair - Paul Tedesco
Rationale

Craig will report that the bid terms and bidding documents are in the hands of the vendors with bids due into ESUCC COOP by December 12, 2014.

 

A number of changes were made to the Terms and Conditions because vendor clarifications were being requested.  Changes can be seen in Amended Bid Terms and Conditions

Discussion

The committee discussed the aggregation of orders for the Annual Buy. ESUCC/Coop will be in contact with ESM to confirm the possibility/process of aggregating orders. The final process will be communicated to all schools and vendors, and Bid Terms may be updated.

8.C.III.a. Annual Buy
Committee Chair - Paul Tedesco
Rationale

Craig will outline the changes to re-instate a separate paper buy with the option to still purchase paper on the regular Annual Buy. Vendors are being asked to bid for the annual buy and to submit bids on these items that would be guaranteed for year around purchasing. cXML.

  • ESM will work with the top vendors by volume to process their orders through cXML rather than orders being emailed to vendors.
  • Vendors were asked to voluntarily extend pricing from June 1, 2015 until February 1, 2016.
    • Option for pricing to remain the same
    • Option for pricing to be increased by a percentage
    • Option to not participate
  • Paper Buy Changes
    • Early delivery of full pallet orders of White 8 ½ x 11
    • 1 Pallet, 5 Pallet, 10 Pallet and 21 Pallet (Truckload) quantities
    • Single case orders of White and colored paper continue to be on the Annual Buy timeline.
    • Omaha Paper was contacted about bidding and had initially stated they had planned on bidding on the early full pallet order period.We have since then received a response that they will not be bidding this year and would take a look at it again next year.

Last month we reported there was $158,545.93 in unpaid Admin fees for the 2014 Annual Buy.  Vendors that have not paid have been notified that their bids for this year will not be accepted until they are paid in full.  As of 11/13/2004 the following vendors have the outstanding amounts listed below.

  • Elgin $159.80
  • ETA
  • National Art $6,256.34
  • Pyramid School Products $20,180.41
  • Riddell,/All American $106.65
  • Standard Stationary $687.03
  • Total Outstanding = $27,390.23

8.C.III.a.*. Prior Year Credits
Chair of Committee
Rationale

Prior Years Credits

- 2011 Coop Buy
Sales = $4,496,300.00
Total Credit issued = $15,375.88  (for discounts, returns and canceled
product)

- 2012 Coop Buy
Sales = $4,662,265.00
Total Credit issued = $17,327.98  (for discounts, returns and canceled
product)

- 2013 Coop Buy
Sales = $4,625,431.00
Total Credit issued = $79,869.90  (for discounts, returns and canceled
product)

- 2014 Coop Buy
Sales = $4,775,157.68
Credit issued = Because of the change of the delivery model Nebraska Coop
does not issue credits for discounts, returns, and canceled product.

2011 and 2012 we were looking at about a 99.6% fill-rate
2013 about a 98.3% fill-rate.
Keep in mind that the total credits include everything that was credited to
schools/ESUs (discounts for subs, item returned by schools, and items
canceled by schools and/or by vendors) and may not reflect the actual items
that were delivered late.

 

8.C.III.b. Year-Round Catalog
Committee Chair - Paul Tedesco
Rationale

In working with ESM and several vendors, Craig believes more catalogs will be on line within the next few months to all ESU’s vs only a few ESU’s.

Catalog Assignment Status

  • Conference calls with School Specialty and GovConnection have been placed to discuss moving forward with enabling catalogs for all ESU’s and Schools statewide.
  • School Specialty is showing progress and working on enabling the ESU’s that don’t currently have this catalog (ESU’s 7, 8, 9, 10, 13, and 16).
  • GovConnection seemed apprehensive in creating punch-out for all School Districts statewide but made them aware that CDW-G is 100% enabled statewide and had over $900,000 in sales this last quarter.
  • Quill; In visiting with Andrew Cohen at ESM he said this catalog will be an easy one to enable and has reached out to them to begin the process.
  • AmSan; This catalog we will only be able to enable for certain Schools since they will not deliver to all locations in the State.Status of doing this has not yet been discussed because of the other catalogs currently being enabled.

8.C.III.c. Special Buys
Committee Chair - Paul Tedesco
8.C.III.c.*. AEPA
Rationale

Third Quarter Sales Report

8.C.IV. Future Efforts
Committee Chair - Paul Tedesco
Rationale

Craig continues to pursue alternatives to ESM in order to reduce the cost of operation for ESUCC COOP. Our hope is to have one or more alternatives operate as a pilot in 2015-2016 in at least one ESU while the other ESU’s continue with ESM in 2015-2016.

8.C.IV.a. Marketing of Services to Other Agencies
Committee Chair - Paul Tedesco
Rationale

Marketing of Services to other agencies defined within the 2015 updated Bid Terms and Conditions Section D

Discussion

The committee discussed the possibility of marketing to other public entities (city's, etc.), per the Inter-Local Agreement Act. It was suggested to get the opinion of legal council, and make sure that all issues with schools are resolved before we move forward with adding other entities.

8.C.IV.b. Need for Other Year Round Catalogs
Committee Chair - Paul Tedesco
Rationale

Need for other year round catalogs:

  • Art Supplies (Possibly Blick Art Materials, Commercial Art Supply, Pyramid School, National Art and School Supplies)
  • Athletic Supplies (BSN Sports,)
  • Maintenance and Shop Supplies (The Brenmar Co, Grainger, Midwest Technolog Products, Satco Supply, Egan Supply)
  • Hot Lunch Supplies
  • Science

8.C.IV.c. Update on Advisory Committee Goals
Rationale

A brief summary of progress on the established goals follows:

1. Reduce the number of PO's
     - encourage an aggregate PO
     - submit all teacher orders per school at same time

2. Billing responsive to district needs with delivery dates in mind

3.  Continue to enhance the Coop System through effective statewide communication

4. Provide effective training throughout the state

5. Develop a "user friendly" ESM environment

6. Ensure on-time delivery

Discussion

1. Reduce the number of PO's
- encourage an aggregate PO
- submit all teacher orders per school at same time
Craig will send an email to the School Google Group indicating submission of PO’s by building or district is preferred by vendors and if a school wants to continue PO’s by teacher to please submit them all by building on the same day to the vendor.
2. Billing responsive to district needs with delivery dates in mind
Craig has visited with vendors and a few schools on this topic. Vendors have stated they are still waiting on some school payments and Schools are ignoring the terms and conditions of paying within 45 days of delivery to a.) be able to pay in next fiscal year and/or b.) waiting to receive everything on a particular PO or from that vendor.
3. Continue to enhance the Coop System through effective statewide communication
Craig has added each Admin in ESM for each school and ESU to join a Google group. ESUCC COOP will now be able to communicate changes or other updates directly to all participants. We encourage each ESU administrator to check with their schools that they have at least one contact that has been added to the Group.
4. Provide effective training throughout the state
We are still piecing together with ESM what changes have taken place in order to know the exact training needed by all participants. Hence, a schedule for training has not been set as of today.
5. Develop a "user friendly" ESM environment
The meeting with ESM on October 22nd addressed some of our concerns in this area. As a result there may be some subtle changes within ESM but I don’t foresee a substantial change to the user interface. One change mentioned during the meeting with ESM would have helped the Coop staff to assign catalogs but ESM has since said they are unable to turn this on. They will be discussing some of the recommended changes in their development meetings but there is no timeline for any changes as of yet.
6. Ensure on-time delivery
From Craig’s work with vendors, the delivery issue seems to fall in one of three categories: 1. Vendors need aggregated orders vs individual teacher orders (issues: number of drops, availability of freight carriers for the time period); 2. Vendors want a longer window for acceptable delivery times beyond the two months (We have added the possibility of a vendor to extend pricing for a catalog for year round ordering); and 3. Vendors are concerned about late payments from the schools.

8.C.V. Policy/Procedures
Chair of Committee
8.C.V.a. Approve Updates to Procedural Manual
Chair of Committee
Rationale

COOP Procedure Manual

Recommended Motion

Recommend approval of updates made to procedural manual

Actions Taken

Motion Passed:  Recommend approval of updates made to procedural manual passed with a motion by Lofquist ESU 09 and a second by Calvert ESU 15.

8.C.V.b. Delivery of Procedure Manual to Statewide Stakeholders
Chair of Committee
8.D. PD Leadership Committee
8.D.I. January PDO
Committee Chair - Kraig Lofquist
Rationale

PDO Agenda

We would like to see all administrators attend the January PDO event. 

Discussion

PD Planning Committee but together the attached draft agenda. Marcia Kish will be presenting on January 21, 2015 to give an overview on Blended learning environment. January 22, 2015 will consist of break out sessions for different affiliates. We encourage Administrators to support and join these meetings.

Planning Committee to include a person from Higher Ed. What is the role of Higher Ed in the three statewide initiative? Important to be included in discussions.

8.D.I.a. PD Planning Committee: Higher ED Representation
David Ludwig
Discussion

We have invited Higher Ed to participate in the PDO activities. Sharon Katt sent out the invitation to them.

8.D.I.b. Invitation to Additional Statewide Stakeholders
Discussion

Executive Director is also inviting other stake holders (NET, PFI, Independent High School, etc.) to partake in PDO event.

8.D.II. NMPDS Math Grant
Committee Chair - Kraig Lofquist
Rationale

There was a change in the number of matched pairs (participants who took both pre-test and post-test.)  this was due to an error on RMC Evaluator in coding (leading zeros were being ignored).  They also added the homework for the summer session to come up with 83 hours (84 hours needed). 

Attachments
Discussion

The final reimbursement for 2014-2015 was sent to NDE for the amount of $38,325.72. This will close out the year with the following:

Beginning Balance - $400,000
Ending Balance -$145,487.64. This amount will carry over and added to next years grant. There is also a possibility of receiving up to a 5% increase to the original $400,000 for next year. Once Gan is received, we will rework the budget to include additional funds.

The AFR for 2013-2014 has been submitted by Helen Banzhaf.

8.D.II.a. Math Champions
Rationale

Math Champions

Discussion

Most ESUs have started entering their information for the Math Champions. ESU 10, 13, and 15 have not begun adding their information.

8.E. Special Education Committee
8.E.I. Steve Milliken, NDE
Committee Chair - Marge Beatty
Discussion

Mr. Millikan discussed Medicaid expansion, facilitation of collaborative grants, and ILCD.

Collaborative grants are discretionary funds.

Medicaid:
LB276 passed. DHHS is defined by legislation as the lead agency. The State plan was amended by Oct. 1, 2014. Nebraska is toward the bottom of the list regarding funds received, at about 3 million. The challenge is that the plan is just the beginning, now the details must be defined. For example, Medical Transportation needs to be defined, what qualifies as Medical Transportation. Another item is Personal Care Services, can reimbursement be made to Para's working with eligible kids. Mental Health Services is yet another item that needs to be defined. A goal has been set to be ready by the Fall of 2015. The plan submitted by DHHS has not been approved by Federal as of yet. Also reviewing options for documenting and implementing funds, such as a Statewide Automated System. The new law caps, at 3 million, as to what can be used for administration, etc. ESUCC is ready to help define and work with NDE to help improve processes.

8.E.II. ESUCC Systems Analyst Timeline
Executive Director - David M Ludwig
Discussion

Delayed due to Scott Isaacson and David Ludwig schedule not having time together to proceed with timeline. They have three or four they will do a pre-screening interview with them. The interview committee be doing this soon and then will determine the next steps.

8.E.III. Wade Fruhling - SRS Report
Wade Fruhling
Attachments
8.E.III.a. SRS Report
Rationale

  • Doniphan-Trumball has joined SRS!
  • Formed an Ad Hoc committee to update the SRS Accommodations and Modification checklist
    • We have just released a Google Survey for our users to collect feedback on how to improve the usability and functionality of this feature
  • We are working on a new Part C form called the “Notice and Consent for Early Intervention Initial Multidisciplinary Evaluation and Child Assessment”
    • It was found that our previous form the “Notice and Consent for Initial Evaluation” was no longer in compliance with the new Rule 52, so this form is quickly being created to satisfy the new requirements.
      • It will be completed by the end of this week.
  • Provided trainings for ESU#7, ESU#9 and Doniphan-Trumball
  • Met with FTE committee to develop a system to collect FTE report data on SRS.
    • If we can get this right, it will save our users and enormous amount of time and effort.
  • The NSSRS report required a great deal of our attention this month.
    • NDE had made some changes to the data export format that resulted in many problems for our users.
      • The data was coming from SRS properly, but when our users attempted to modify the export files, they would lose columns in their data files.
      • The NDE helpdesk was making it sound like this was the fault of SRS, so we felt compelled to help everyone fix these problems.
  • We met to review the 7 applicant’s resumes for the new Systems Analyst position.
    • The pool of applicants is not very strong (in my personal opinion).
    • We identified the 4 most promising applicants for an initial screening.
      • We will contact their references on Nov 21.
      • We will hold interviews in early December.
      • If these applicants do not meet our needs, we will be patient and expand our search for a programmer that meets our needs.
  • In our spare time, we have been evaluating SRS, and writing up instructions for the conversion of the remaining pages to the Zend Framework.

8.E.III.b. Project Para
Rationale

  • Nebraska Paraeducator Conference was held on October 30, 2014 in Kearney.
  • The site is now running on a new and improved server, which will increase the site’s speed and reliability.

8.E.III.c. ILCD
Rationale

  • We continue to maintain the ILCD Staff Survey site
    • Our office emails data (along with a summary) to school districts upon request.

8.E.III.d. AAP
Rationale

  • We have submitted our Letter of Intent for the AAP Grant
    • We are asking for $24,937
  • We have identified and fixed a few bugs that will improve the site’s performance.

8.F. Legislative Committee
8.F.I. LB 1103 Hearings
David Ludwig
Discussion

Executive Director gave an update from the legislative hearings. David Ludwig, Linda Dickeson, Beth Kabes and Craig Hicks have also had individual conversations with several senators.

8.F.II. LB 497 Hearing
David Ludwig
Discussion

The Lottery Hearing is scheduled for 1:30 PM tomorrow at the State Capitol. Again several meetings have been held in support of testimonies to be given. Three people slotted to give testimonies: BJ Peters, ESU 13; Linda Dickeson, LPS: ESU 7, Humphrey school teacher. Keep testimonies short and succinct. ESU 13 has a Chadron superintendent who will also testify in support of BlendEd.

8.F.III. ESU Levy (JPA-Joint Partnership Agreement)
David Ludwig
Discussion

Executive Director to schedule a meeting with Senator Davis.

8.F.III.a. Overview of the Joint Partnership Agreement
David Ludwig
Attachments
8.F.III.b. Overview of Senator Input from ESU 1 & 8 Meeting
David Ludwig
Discussion

ESU #1 and ESU #8 invited senators to a joint meeting, the ESUCC Executive Director was the moderator of this meeting. Facilities questions: bond issue is available to ESUs in the same way that is available to school districts. This has not been tried by an ESU in NE.

8.F.III.c. Development of a Master List of ESU Facility Needs Across the State
David Ludwig
Discussion

Create a master list of needs across the state: capital improvement, growth, new facilities. Public Facility and Construction Finance Act was used by ESU 13. Five percent of restricted funds can be used for facilities and for technology.

8.F.III.c.*. Capital Improvement
David Ludwig
8.F.III.c.*. Growth
David Ludwig
8.F.III.c.*. New Facilities
David Ludwig
8.F.IV. NDE Budget Proposal
Discussion

Commissioner has included in his draft budget: core funding, data collection, NE elearning project. NDE and ESUCC are working on creating a Master Service Agreement between the two entities.

8.F.V. Blue Cross, Blue Shield
Committee Chair - Liz Standish
Discussion

Insurance pooling between two entities (ESUs and Schools) - Legislative proposal out of Grand Island for a change in statute to include pooling amongst two entities. This will be a topic of discussion at the NASBO round table tomorrow. It would be hard for some entities to go on their own. Size can change variability quickly. Huge population that does not fit under the seven areas that can have continue care with doctors. Majority of people who have responded are neutral in their position.

9. New and Miscellaneous Business
9.A. Best Practices Discusion
President Jeff West
10. Unfinished Business
10.A. Bylaws & Policy Review
ESUCC President - Jeff West
10.B. Strategic Planning Process
11. Public Comment: Recognition of Visitors
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

There was no public comment at this time.

12. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

Recommended Motion

Motion to enter into Executive Session

13. Adjournment
Recommended Motion

Motion to adjourn meeting

Actions Taken

Motion Passed:  Motion to adjourn meeting at 11:26 AM passed with a motion by Beatty ESU 16 and a second by Lofquist ESU 09.