ESU Coordinating Council
November 18, 2014 12:30 PM
Finance, Audit, and Budget Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

2. Roll Call
Discussion

Call to order at 12:41 PM.

Staff: David Ludwig, Priscilla Quintana, Deb Hericks

3. Agenda Item
Chair of Committee
3.A. Approve Claims, Financials Statements, and Assets for Month of September/October
Chair of Committee
Rationale

 

Attachments
Actions Taken

Motion Passed:  Motion to approve claims, financial statements, and asset for September and October passed with a motion by Schnoes ESU 03 and a second by Gegg ESU 05.

Discussion

Committee Chair reviewed the budget reports with the committee. Committee liked the comparison of new reports. MSA invoices will be going out by the end of the month with the exception of the Safari.

3.A.I. Budget Meeting 111214
Chair of Committee, Dennis Radford
Rationale

See attached for the reports that David Ludwig, Dennis Radford, Priscilla Quintana, Deb Hericks use for their monthly budget meeting.

Attachments
Discussion

Budget meeting to review monthly budget reports on November 11, 2014. Committee Chair reviewed these budget reports with committee. The over-all budget should be at about 17%.

3.B. Approval of November Expenses
Committee Chair - Dennis Radford
Attachments
Recommended Motion

Recommend approval of November Expenses

Actions Taken

Motion Passed:  Recommend approval of November Expenses passed with a motion by Tedesco ESU 11 and a second by Schnoes ESU 03.

3.C. Approval of December Claims as approved by Executive Director
Rationale

Approval of December Claims as approved by Executive Director.  All payments will go out by December 12, 2014 prior to holiday break as the last week Coop will be working on reviewing and awarding bids.

Recommended Motion

Approval of December Claims as approved by Executive Director

Actions Taken

Motion Passed:  Approval of December Claims as approved by Executive Director passed with a motion by Mowinkel ESU 08 and a second by Standish ESU 18.

3.D. Approval for Executive Director to Claim Expenses/Mileage
Chair of Committee, Dennis Radford
Rationale

Approval for Executive Director to claim expenses/mileage by adding agenda column to spreadsheet for proof of agenda for meetings.  See attached for example of mileage form to include duty/agenda column. 

Attachments
Recommended Motion

Approval for Executive Director to claim expenses/mileage by adding agenda column to spreadsheet for proof of duty/agenda for meetings

Actions Taken

Motion Passed:  Approval the procedure for Executive Director to claim expenses/mileage by adding agenda column to spreadsheet for proof of duty/agenda for meetings passed with a motion by Schnoes ESU 03 and a second by Standish ESU 18.

3.E. Audit Update
Chair of Committee, Dennis Radford
Discussion

Six auditors were on site at ESU 17 to conduct the ESU 17 and ESUCC onsite review. The audit has been very time consuming. Executive Director shared some of the details regarding the audit.

3.F. Safari Contract
Discussion

David Ludwig and Scott Isaacson working on a contract with Safari Montage. They propose $1/student. They are working to negotiate contract for this current year. Legal will be involved of review of this contract.

3.G. NDE Budget Proposal
Executive Director - David M Ludwig
Discussion

Committee meeting of several people to work on talking points for legislative hearings/lottery hearing. Brent Gaswick reviewed some of the NDE budget proposal they have requested.

3.H. Fiscal Management Goals (Departmental Carry Over)
Executive Director - David M Ludwig
Discussion

We have budget goals, but we will work to create fiscal management goals for the areas of deficit. Executive Director to work on some goals that we can discuss at the next meetings.

3.H.I. Coop
3.H.II. SRS
Executive Director - David M Ludwig
3.H.III. IMAT
Executive Director - David M Ludwig
3.H.IV. LMS
Executive Director - David M Ludwig
4. Next Meeting Agenda Items
4.A. Approve Claims, Financials Statements, and Assets for Month of ___
Recommended Motion

Approve Claims, Financials Statements, and Assets for Month of

4.B. Approval of Expenses
Committee Chair - Dennis Radford
Recommended Motion

Recommend approval of expenses

5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Actions Taken

Motion Passed:  Motion to adjourn at 1:34 PM. passed with a motion by Tedesco ESU 11 and a second by Gegg ESU 05.