ESU Coordinating Council
November 18, 2014 1:30 PM
Technology Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

2. Roll call
Discussion

Call to order at 1:30 PM.

Staff: David Ludwig, Gordon Roethemeyer, Scott Isaacson, Rhonda Eis, Deb Hericks.

Visitor: Jim Peterson and Bernie A'cs, IlliniCloud representatives; Mike Danahey; Jordan Clark; Ron Cone; Gary Needham; Craig Hicks

3. Agenda Item
Chair of Committee
Attachments
3.A. LB 497 Hearing
Committee Chair - Bob Uhing
Rationale

Lottery Hearing, November 19, 2014 at 1:30, State Capitol in Lincoln.

Discussion

Focus on vision and uses (no dollar amounts) of lottery funding. Limit to 2 or 3 (Linda Dickeson, LPS; BJ Peters, ESU 13; ESU 7, Humphrey teacher and keep it succinct and to the point of testimony.

3.B. NE eLearning
Committee Chair - Bob Uhing
Discussion

NE eLearning wants to expand on current learning object repository and also create a vision for future use. Work with stake holders to continue building on resources.

3.C. Safari Montage Support
Scott Isaacson
3.D. Approve Statewide LMS Plan
Rationale

 Recommendations of the Task Force, submitted for approval:

  • (ESUCC & NDE, if statewide funding is available) Select & endorse multiple standards-based LMSs, broker COOP-style LMS purchasing, and provide incentive funding to use one of them (a flat amount per student).

  • ESUCC (involving all affiliate groups) will maintain a matrix of standards, capabilities & compliance for the endorsed LMSs.

  • ESUCC should not be in the hosting or centralized support businesses, but facilitate a team support model.

Selection process:

  • Solicit LMS candidate & standards from each affiliate group

  • Circulate list of candidates for review & recommendation by each affiliate,

  • Review outcome of OPS selection process

  • Visit with vendors and collect pricing for marketplace, including statewide train-the-trainer model

Recommended Motion

Approve continued development of the statewide LMS support model.

Actions Taken

Motion Passed:  Approve continued development of the statewide LMS support model as recommended by task force passed with a motion by Gegg ESU 05 and a second by Fisher ESU 04.

Discussion

Scott Isaacson reviewed the discussions from the LMS task force. Recommendation of group to form a matrix to evaluate and compare LMS that would meet a set of standards. The affiliate groups (especially TAG) to talk about the framework and create list of vendors who meet standards. Recommend to move toward the cloud hosting. Access to entire state need to sale itself to the schools. Constant pricing structure. Stability and competition to pricing structure. By April meeting, have finalized version of matrix.

3.E. Technology Survey (BrightBytes)
David Ludwig
Attachments
Discussion

Working with NDE to work on how we can fund/support this state-wide. 46% of state currently uses. 1) What access student have (70-80%), 2) the amount utilized in districts, 3) 9/10 teachers see need for technology, need for staff development.

3.F. PowerSchool Statewide Model
Brian Gegg
3.G. Statewide Support Model
3.H. Approval of Disposal of Inventory
Committee Chair - Bob Uhing/Scott Isaacson
Rationale

Disposal of ESUCC old equipment.  ESU 3 collects all old equipment and a guy in Lincoln picks up few times a year to dispose of equipment.  Will need to check on what we need to wipe clean drives, etc. but they are willing to let us donate the disposal to their pile to be disposed of. 

Attachments
Recommended Motion

Recommend approval for ESUCC to dispose of old equipment identified by staff through ESU 3 process of disposal

Actions Taken

Motion Passed:  Recommend approval for ESUCC to dispose of old equipment identified by staff through ESU 3 process of disposal passed with a motion by Fisher ESU 04 and a second by West ESU 13.

Discussion

Committee chair discussed the list of inventory to be disposed.

3.I. Approval of additional ZOOM licenses/modified package
Chair of Committee - Bob Uhing
Rationale

ESUs 9, 7, and 16 requested additional Zoom licenses (billed to them)  increasing the ESUCC’s license count to 70. The Zoom Sales Rep. notified us  that for only $30.00 more added  to the total cost of our yearly contract we could increase our number of Pro User licenses to 150 reducing  the per license cost from $4.95 per license per month to $2.34 per license per month. The Tech. Committee needs to discuss this opportunity and take action.

Also, Zoom has other licensing options that should be considered  before the ESUCC renews its contract in August 2015. The Distance Ed Advisory Committee can evaluate the amount of license usage and whether there is increased interest from schools in using Zoom.  Some contracts can include an increased number of CRC ports for H.323 connections and the added benefit of webinar hosting, which would be worth considering

Attachments
Recommended Motion

Approval of the purchases of Zoom modified license package

Actions Taken

Motion Passed:  Approval of the purchases of Zoom modified license package passed with a motion by DeTurk ESU 02 and a second by Gegg ESU 05.

Discussion

Currently we have 50 request to increase by 25, vendor recommends to go with next tier of Pro User licenses to increase our accounts.

3.J. IlliniCloud Presentation
Scott Isaacson/Jim Peterson
Discussion

Jim Peterson and Bernie A'cs were here to discuss the IlliniCloud project. Scott Isaacson, Mike Danahy, Jordan Clark, Dean Folkers have been working closely with this team. Infrastructure, Data recovery, Software (ie: Adobe Connect), self service portal, training and professional development are services provided by IlliniCloud project. Jim Peterson gave an overview of the IlliniCloud site. Three pillars of the system: data, identity, portal. Developed once, but used for many districts and customized to each. What would NE site look like. If we partner with IlliniCloud we can take what they have already developed and continue to build upon our needs. Collaborating with another state we create a huge paradigm shift. Identity management is the biggest part, create now to prevent it from becoming a legislative issue and told how to create system. System is developed on a common standard. Collaboration creates sustainability. Create a course of action on how we can proceed.

4. Next Meeting Agenda Items
Discussion

Tech Committee to have another meeting in December to continue discussions.

5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Actions Taken

Motion Passed:  Adjourn meeting at 2:44 PM passed with a motion by Gegg ESU 05 and a second by DeTurk ESU 02 .