ESU Coordinating Council
November 18, 2014 4:30 PM
SPED Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

2. Roll Call
Discussion

Staff: David Ludwig, Priscilla Quintana

Guest: Steve Milliken, NDE

3. Agenda Item
Chair of Committee
3.A. Steve Milliken, NDE
Committee Chair - Marge Beatty
Discussion

Mr. Millikan discussed Medicaid expansion, facilitation of collaborative grants, and ILCD.

Collaborative grants are discretionary funds.

Medicaid:
LB276 passed. DHHS is defined by legislation as the lead agency. The State plan was amended by Oct. 1, 2014. Nebraska is toward the bottom of the list regarding funds received, at about 3 million. The challenge is that the plan is just the beginning, now the details must be defined. For example, Medical Transportation needs to be defined, what qualifies as Medical Transportation. Another item is Personal Care Services, can reimbursement be made to Para's working with eligible kids. Mental Health Services is yet another item that needs to be defined. A goal has been set to be ready by the Fall of 2015. The plan submitted by DHHS has not been approved by Federal as of yet. Also reviewing options for documenting and implementing funds, such as a Statewide Automated System. The new law caps, at 3 million, as to what can be used for administration, etc. ESUCC is ready to help define and work with NDE to help improve processes.

3.B. ESUCC Systems Analyst Timeline
Executive Director - David M Ludwig
Discussion

Delayed due to Scott Isaacson and David Ludwig not having time together to proceed with timeline. They have three or four they will do a pre-interview with them. The interview committee be doing this soon and then will determine the next steps.

3.C. Wade Fruhling - SRS Report
Wade Fruhling
Attachments
3.C.I. SRS Report
Rationale

  • Doniphan-Trumball has joined SRS!
  • Formed an Ad Hoc committee to update the SRS Accommodations and Modification checklist
    • We have just released a Google Survey for our users to collect feedback on how to improve the usability and functionality of this feature
  • We are working on a new Part C form called the “Notice and Consent for Early Intervention Initial Multidisciplinary Evaluation and Child Assessment”
    • It was found that our previous form the “Notice and Consent for Initial Evaluation” was no longer in compliance with the new Rule 52, so this form is quickly being created to satisfy the new requirements.
      • It will be completed by the end of this week.
  • Provided trainings for ESU#7, ESU#9 and Doniphan-Trumball
  • Met with FTE committee to develop a system to collect FTE report data on SRS.
    • If we can get this right, it will save our users and enormous amount of time and effort.
  • The NSSRS report required a great deal of our attention this month.
    • NDE had made some changes to the data export format that resulted in many problems for our users.
      • The data was coming from SRS properly, but when our users attempted to modify the export files, they would lose columns in their data files.
      • The NDE helpdesk was making it sound like this was the fault of SRS, so we felt compelled to help everyone fix these problems.
  • We met to review the 7 applicant’s resumes for the new Systems Analyst position.
    • The pool of applicants is not very strong (in my personal opinion).
    • We identified the 4 most promising applicants for an initial screening.
      • We will contact their references on Nov 21.
      • We will hold interviews in early December.
      • If these applicants do not meet our needs, we will be patient and expand our search for a programmer that meets our needs.
  • In our spare time, we have been evaluating SRS, and writing up instructions for the conversion of the remaining pages to the Zend Framework.

3.C.II. Project Para
Rationale

  • Nebraska Paraeducator Conference was held on October 30, 2014 in Kearney.
  • The site is now running on a new and improved server, which will increase the site’s speed and reliability.

3.C.III. ILCD
Rationale

  • We continue to maintain the ILCD Staff Survey site
    • Our office emails data (along with a summary) to school districts upon request.

3.C.IV. AAP
Rationale

  • We have submitted our Letter of Intent for the AAP Grant
    • We are asking for $24,937
  • We have identified and fixed a few bugs that will improve the site’s performance.

4. Next Meeting Agenda Items
5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Actions Taken

Motion Passed:  Motion to adjourn at 5:42 passed with a motion by Polk ESU 07 and a second by Radford ESU 17.