ESU Coordinating Council
January 08, 2015 8:30 AM
Regular Meeting
1. ESU Coordinating Council Information
President - Jeff West
Rationale

Educational Service Unit Coordinating Council

Regular Meeting   
Thursday, January 8, 2015 - 8:30 AM

Educational Service Unit No. 3
6949 So. 110th Street
LaVista, NE 68138

Video Conference Sites: ESU 3
DL Sites:  ESU 6, 9, 10, 18

2. Call to Order
President - Jeff West
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement in the ESUCC website, NE Public Meeting site, and host site on December 19, 2014.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 8:30 AM.

Staff: David Ludwig, Deb Hericks, Priscilla Quintana, Scott Issacson, Craig Peterson

Guests: Freida Lange, Steve Williams

3. Roll Call
President - Jeff West
4. Approval of Minutes
President - Jeff West
Attachments
Recommended Motion

Motion to approve the minutes as presented

Actions Taken

Motion Passed:  Motion to approve the minutes as presented passed with a motion by Schnoes ESU 03 and a second by Lofquist ESU 09.

5. Petitions and Communications to the Board
President - Jeff West
5.A. State Board of Education and Nebraska Department of Education Report
Nebraska Department of Education
Rationale

NDE Board Meetings

Discussion

Freida Lange attended for NDE. Waiver is still being processed. This is a blue-print for us to proceed with education in NE. It will include all entities across the state (everyone working together to educate.) State Accreditation committee will be meeting later this month (AQuESTT - accountability model). Rule hearing is on January 27th at 10:00 AM Central. Schools will be identified next Fall. April 27/28 at the Data Conference will be important working AQuESTT. Important for all ESU administrators, staff (PDO), etc to be there to continue our support for our schools. School Safety Director - Jolene Palmer will be talking to affiliates regarding providing the training (suicide prevention, etc.) They have a five year to training plan. Palmer will be putting together a committee to write standards for Safety in Schools. Delivery will begin August 2015.

5.B. Association of Education Service Agency's Report
AESA Representative - Jeff West
Discussion

Annual conference in SanDiego was a success. Planning for next year conference in New Orleans.

6. Executive Reports
President - Jeff West
6.A. Executive Committee Report
President - Jeff West
6.A.I. Agenda Item
Chair of Committee
6.A.I.a. Executive Director Evaluation
Committee Chair - Jeff West
Discussion

David Ludwig reviewed his goals for the year. Top priorities will be finances, policies/procedures, improve statewide Professional Developments Organizations and including NDE and stakeholders. Next step, President and Executive Director will review second section and bring back to Executive Committee for review at February meeting. If Board members have any input, please let Board President within the week.

6.A.I.a.*. Executive Director Goals
Committee Chair - Jeff West
Attachments
6.A.I.b. NDE Collaboration Planning Meeting - Change Date
Committee Chair - Jeff West
Rationale

Currently the ESUCC meeting/NDE Planning meeting is scheduled for April 1 - 2.  This is the same time that NDE Board is meeting.  Change date?

Discussion

Discussion was held that the April meeting needs to be changed due to NDE Board meetings. Move meeting to April 7/8.

6.A.I.c. ESUCC Technology Plan
ESUCC Executive Director David Ludwig
Attachments
Discussion

Executive Director reviewed the Statewide Technology Plan that was created by a small group. The documents put all activities with some dates attached to keep processes moving forward. Recommendation to sign Memorandum of Understanding with IlliniCloud partnership.

6.A.I.d. State Audit Final Report
President - Jeff West
Attachments
Recommended Motion

Recommend approval of FY 2013-2014 Audit Report

Actions Taken

Motion Passed:  Recommend to accept the FY 2013-2014 Audit Report passed with a motion by Radford ESU 17 and a second by Schnoes ESU 03.

Discussion

Board reviewed the final audit of state auditors. There will be no formal presentation from Auditors to Board. A lot of findings were prior findings but they note that findings have since been implemented just not in current audit.

6.A.I.e. Master Service Agreement
ESUCC Executive Director David Ludwig
Discussion

Continue to work on "draft" version with final due at March meeting. Last fall, ESU 13 provided a letter regarding verbiage in MSA, need to revisit this letter.

6.A.I.f. ESUCC / ESUPDO Calendars 2015-2016
ESUCC Executive Director David Ludwig
Discussion

David Ludwig and Deb Hericks will work on creating ESUCC and PD calendar. We will look at other calendars with NDE, NCSA, NASB and others. We will work on a two year calendar.

6.A.I.g. ESU Services
President - Jeff West
Discussion

Larianne Polk discussed ESU Services and how they will affect future funding. What services do ESUs charge their schools? Recommended to create a spreadsheet in Google Docs to include all ESUs information.

Does anyone have Policy and Procedures for Board Members attending national conventions? Please share with other ESUs.

6.B. Executive Director Report
ESUCC Executive Director David Ludwig
Discussion

DL sites that are published. Would it be helpful to have all sites available for DL meetings. If you choose to attend in person you would still have to have a location available in case public attends. Have Open Meetings Law available. One person needs to be present at each DL site. Post meeting notice on front door of DL site.

Education Committee - Mike Delaney send out a letter last night. Senator Davis will no longer on be Education Committee.

6.C. Treasurers Report - Finance Committee Recommendations
Treasurer - Dennis Radford
Rationale

Review of Project Summary

Attachments
7. Public Comment
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

8. Recommendations from Standing Committees and Project Reports
President - Jeff West
Rationale

NOTE: At this time, reports from the chairs of the ESUCC Committees are presented. The Reports summarize recommendations from the Committee and also include items of information presented for the purpose of keeping the Board of the Educational Service Unit Coordinating Council informed.

Committee chairs will make recommendations to the full Board to approve items considered during the Standing Committee meetings held beginning at 10:00 p.m., January 7.  Generally, in-depth discussion of action items takes place at Committee meetings, which are open to the public.

Discussion

No public comment at this time.

8.A. Finance, Audit, Budget Committee
Treasurer - Dennis Radford
8.A.I. Agenda Item
Committee Chair - Dennis Radford
8.A.I.a. Approve Claims, Financials Statements, and Assets for Month of November
Committee Chair - Dennis Radford
Rationale

The December Project Summary is only an estimated as the bank has not been reconciled.  Do not approve December claims, financials, and assets for December.  

Attachments
Actions Taken

Motion Passed:  Motion to approve Claims, Financials Statements, and Assets for Month of November passed with a motion by passed with a motion by Polk ESU 07 and a second by Standish ESU 18.

Discussion

Committee Chair, Radford reviewed the November financials and projected December financials. Overall feeling is much better with financials with additional meetings and budget spreadsheet.

8.A.I.b. Approval of December Expenses
Committee Chair - Dennis Radford
Attachments
Recommended Motion

Recommend motion to approve October expenses

Actions Taken

Motion Passed:  Recommend motion to approve December expenses passed with a motion by passed with a motion by Schnoes ESU 03 and a second by Calvert ESU 15.

Discussion

Committee Chair reviewed the December Expenses.

8.A.I.c. Staff Budget Meeting on 1/5/15
ESUCC Executive Director David Ludwig
Attachments
Discussion

Executive Director reviewed the financials statements from staff meeting on January 5, 2015.

8.A.I.d. State Audit Final Report
Committee Chair - Dennis Radford
Attachments
Discussion

Committee Chair reviewed the findings of the final audit report. Response to findings is included throughout report. Next step, staff will start working on procedures. If we have a common contract to use, it does not need legal review every time.

8.A.I.e. Fiscal Management Goals (Departmental Carry Over)
Executive Director - David M Ludwig
Discussion

We have budget goals, but we will work to create fiscal management goals for the areas of deficit. Executive Director to work on some goals that we can discuss at the next meetings.

Executive Director reviewed the beginning stages of budget goals for the identified areas. Each committee will review their goals and include their ideas of how we are going to meet these goals.

8.A.I.e.*. Coop
Rationale

Coop Goals:

ESUCC will appprove a balanced budget beginning the 2018-19 year.  (3 years:  $149,485 deficit)

Evaluate the effectiveness of ESM and provide recommendation(s) for continuation of ESM or recommendation(s) of a different software provider by May 2015.  

Review, recommend and implement expanded opportunities for the Coop Purchasing Project.  


LMS Goals:

ESUCC will approve a balanced budget beginning the 2017-18 year.  (2 years:  $69,274 deficit)

Evaluate the effectiveness of the current LMS and provide a recommendatoin for continuation of or recommendation for a new LMS by March 2015.

Review and/or revise the costs for the LMS as reflected in the Master Services Agreement.


SRS Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($42,012 deficit)

Continue the process of employing a System's Analysts within ESUCC.  

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.


IMAT Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($30,611 deficit)

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.

8.A.I.e.*. SRS
Executive Director - David M Ludwig
Rationale

Coop Goals:

ESUCC will appprove a balanced budget beginning the 2018-19 year.  (3 years:  $149,485 deficit) 

Evaluate the effectiveness of ESM and provide recommendation(s) for continuation of ESM or recommendation(s) of a different software provider by May 2015.  

Review, recommend and implement expanded opportunities for the Coop Purchasing Project.  


LMS Goals:

ESUCC will approve a balanced budget beginning the 2017-18 year.  (2 years:  $69,274 deficit)

Evaluate the effectiveness of the current LMS and provide a recommendatoin for continuation of or recommendation for a new LMS by March 2015.

Review and/or revise the costs for the LMS as reflected in the Master Services Agreement.


SRS Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($42,012 deficit)

Continue the process of employing a System's Analysts within ESUCC.  

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.


IMAT Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($30,611 deficit)

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.

8.A.I.e.*. IMAT
Executive Director - David M Ludwig
Rationale

Coop Goals:

ESUCC will appprove a balanced budget beginning the 2018-19 year.  (3 years:  $149,485 deficit) 

Evaluate the effectiveness of ESM and provide recommendation(s) for continuation of ESM or recommendation(s) of a different software provider by May 2015.  

Review, recommend and implement expanded opportunities for the Coop Purchasing Project.  


LMS Goals:

ESUCC will approve a balanced budget beginning the 2017-18 year.  (2 years:  $69,274 deficit)

Evaluate the effectiveness of the current LMS and provide a recommendatoin for continuation of or recommendation for a new LMS by March 2015.

Review and/or revise the costs for the LMS as reflected in the Master Services Agreement.


SRS Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($42,012 deficit)

Continue the process of employing a System's Analysts within ESUCC.  

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.


IMAT Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($30,611 deficit)

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.

8.A.I.e.*. LMS
Executive Director - David M Ludwig
Rationale

Coop Goals:

ESUCC will appprove a balanced budget beginning the 2018-19 year.  (3 years:  $149,485 deficit) 

Evaluate the effectiveness of ESM and provide recommendation(s) for continuation of ESM or recommendation(s) of a different software provider by May 2015.  

Review, recommend and implement expanded opportunities for the Coop Purchasing Project.  


LMS Goals:

ESUCC will approve a balanced budget beginning the 2017-18 year.  (2 years:  $69,274 deficit)

Evaluate the effectiveness of the current LMS and provide a recommendatoin for continuation of or recommendation for a new LMS by March 2015.

Review and/or revise the costs for the LMS as reflected in the Master Services Agreement.


SRS Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($42,012 deficit)

Continue the process of employing a System's Analysts within ESUCC.  

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.


IMAT Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($30,611 deficit)

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.

8.A.I.f. Master Service Agreement
Committee Chair - Dennis Radford
Discussion

Will continue to work with legal on "draft" for next meeting with final due to Board in March.

8.B. Technology Committee
Committee Chair - Bob Uhing
Attachments
8.B.I. Agenda Item
Chair of Committee
8.B.I.a. Network NE Report
Committee Chair - Bob Uhing
Attachments
Discussion

Network NE has submitted a budget for funding. NDE has submitted 3 project proposals which were reviewed by the NITC. LB497 recommendations are to distribute lottery funds via NDE in the form of grants. All of these developments will have a positive impact on K-12 education in NE.

8.B.I.b. ESUCC Technology Plan
Uhing/Ludwig
Attachments
Discussion

A group met to discuss the process of the Statewide Tech Plan. This plan is to help move forward the technology projects across the state (ie: single sign on, identity management, etc).

IlliniCloud will like us to sign a Memorandum of Understanding with them so it documented as to our plan to partner with them. Additional grant funding opportunities may be available in the future due to our participation in a multi-state effort such as this. We need to add some language into agreement regarding student data (FERPA, IDEA, etc.) We received a donation from IllniCloud of 25 servers so go toward getting us started with our plan. These are in the inventory of the ESUCC but divided between ESU 2 and ESU 10.

Single Sign-on - Will have a demonstrable system of the federated sign-on and application portal by 2/15/2014.

Cloud infrastructure - a group of technical staff meets weekly to design and build the private cloud system, with the goal of having a production system ready in the summer of 2015, continuing to add participating ESUs and districts. Cost-efficiency, backup, disaster recovery, data privacy, and security are major considerations in this work. Dave Ludwig and Bob Uhing will work with technical staff to develop common language documents helpful in describing the system and benefits to ESUs and school districts.

Vendor Management - We want to be careful to not get locked too tightly into any one vendor. Dean Folkers and Scott Isaacson are going to a vendor management conference for SLDS states January 13-14.

Four people plan to attend the ICE conference in Illinois February 25-27 in support of our partnership with the IlliniCloud. This conference is similar in nature to Nebraska's NETA conference.

Data dashboard - The pilot of the system continues work with the 9 pilot districts this spring. An additional 35 districts are interested in being part of the next wave of early adopters.

Ongoing meetings are being held between ESUs 2, 5 and 10 regarding statewide Power School support.

NE Repository for Online BlendEd Learning - beginning planning toward a repository of master courses that can be freely used by teachers statewide .

The Safari Montage support contract is up for action in a separate agenda item in this meeting.

8.B.I.b.*. Approve Memorandum of Understanding with IllniCloud
Committee Chair - Bob Uhing
Recommended Motion

Recommend approval of Memorandum of Understanding with IllniCloud

Actions Taken

Motion Passed:  Recommend approval of Memorandum of Understanding with IllniCloud with recommended changes from legal passed with a motion by Uhing ESU 01 and a second by Lofquist ESU 09.

Discussion

Discussion was held around memorandum of understanding with IlliniCloud.

8.B.I.c. Staff Reports
Chair of Committee
8.B.I.c.*. Rhonda Eis
Rhonda Eis
Attachments
Discussion

Rhonda Eis reviewed her attached report.

8.B.I.c.*. Scott Isaacson
Scott Isaacson
Attachments
Discussion

Scott reviewed his report--mostly discussed in conjunction with the statewide technology plan.

8.B.I.c.*. Gordon Roethemeyer
Gordon Roethemeyer
Attachments
Discussion

Gordon Roethemeyer reviewed his attached report.

8.B.I.d. Master Service Agreement
ESUCC Executive Director David Ludwig
Discussion

Continue to review with legal and have approved in March.

8.B.I.e. Safari Contract Update
David Ludwig/Scott Isaacson
Attachments
Actions Taken

Motion to Amend Withdrawn:  To amend the motion from: "Approve contract to move forward with a contract with Safari for this fiscal year and begin negotiations for the following year (2015-2016)" to: "Approve contract to move forward with a contract with Safari for this fiscal year and begin negotiations for the following year (2015-2016) contingent upon statewide equitable access " was withdrawn by Beatty ESU 16.

Motion to Amend Passed:  To amend the motion from: "Approve contract to move forward with a contract with Safari for this fiscal year and begin negotiations for the following year (2015-2016)" to: "Approve contract with Safari for 14-15 in the payment of $57200 and explore options resulting in equitable statewide access with Safari and other vendors for future years" passed with a motion by Standish ESU 18 and a second by Tedesco ESU 11.

Discussion

Scott Isaacson has been working with Sarfari Montage on negotiations. The current agreement, for $57,200 is for the 2014-15 year only and costs are projected to increase to the range of $200,000-300,000 in future years. A team will be formed based on the ESUCC board's action to evaluate the status of the current solution and specify and prioritize future development work to address gaps and projected needs. Funding for the LOR is included in NDE's eLearning project proposal which is pending action by the legislature. If the project is funded, funds would be available in the 2016-2017 fiscal year.

8.B.I.f. BrightBytes
ESUCC Executive Director David Ludwig
Discussion

Currently, half schools in NE use Brightbytes to gather data. CASE would gather information on ESU levels.

8.B.I.f.*. CASE (Case for Service Agencies)
ESUCC Executive Director David Ludwig
Rationale

CASE for Service Agencies

AEAs would cost $15,000 for entire state per Kristen Swanson 1/5/15. 

Attachments
Actions Taken

Motion Passed:  Motion to approve the funds for CASE utilizing funds from NESUBA and the participating ESUS (Travel is not included in this fee.) passed with a motion by Polk ESU 07 and a second by DeTurk ESU 02 .

Discussion

Dave has had discussions with Krsten Swanson regarding getting a statewide licenses. Several ESUs interested in joining the pilot. February 23-24 is a training in CA.

8.C. Cooperative Purchasing Project
Committee Chair - Paul Tedesco
8.C.I. Agenda Item
Committee Chair - Paul Tedesco
8.C.I.a. eProcurement Update
Committee Chair - Paul Tedesco
8.C.I.a.*. Future eProcurement Options
Interim Director Craig Peterson
Rationale

While at the Winter AEPA meeting in San Diego Craig was able to visit with other states about their solutions.  It doesn't appear that any states are utilizing one solution for both sourcing (ESM's easySourcing) and eprocurement (ESM's easyPurchase) but many have either the sourcing or the eprocurement.  

Iowa and Kansas both use a free sourcing solution called Public Purchase for RFP's, RFI's, and Bids but they have no eprocurement solution.  This vendor offers their solution for free and would be able to customize solutions for a fee.  They are primarily a software development company that developed the sourcing for Texas and now offers it up at no cost to others.  Craig signed up for an account and sat through a demo on 12/09/2014.

Pennsylvania and New Mexico utilize a system called ION Wave (formerly Way2Bid that Coop utilized at one time).  This is predominantly a sourcing solution but does have a hosted catalog feature that could possibly be utilized for the annual buy catalog but there are no punchout catalog features with this vendor.  Craig and Coop staff sat through a demo of this product on 12/18/2014.

Minnesota, South Dakota, and North Dakota utilize a system called Equal Level.  This is only an eprocurement solution and does not currently have a Sourcing solution.  Minnesota does offer different levels to buy into this solution for AEPA contracts only.  If we wanted the same level of access as Minnesota has then we would be looking in the range of $50,000 per year.

Discussion

Craig Peterson has been looking at other procurement options.

8.C.I.a.*. ESM invoice
Committee Chair - Paul Tedesco
Rationale

On December 5th ESUCC received an Invoice from ESM Solutions in the amount of $22,500 for "Professional Service Time: easyPurchase Enterprise implementation completed / balance due".  ESUCC Executive Director David Ludwig requested explanation of invoice from ESM and CFO Dan Corazzi SR. provided and an explanation of the charges (See original email as attachment) to be for 1/2 of $45,000 for implementation services from the original contract.

Since receiving this explanation and turning the invoice and explanation over the Attorney Steve Williams we received an email from CFO Dan Corazzi SR. on December 18, 2014 stating that all previous invoices have been waived.

Attachments
Discussion

Coop staff and EMS had the quarterly meeting on Jan. 6th. There is concern as to whether ESM is working to meet the goals that were set and agreed upon. It was also noted that the "aggregation" needed by Coop cannot be completed by the ESM software.

8.C.I.b. Program Updates
Committee Chair - Paul Tedesco
8.C.I.b.*. Annual Buy
Committee Chair - Paul Tedesco
8.C.I.b.*.-. Order Aggregation
Interim Director Craig Peterson
Rationale

After working with ESM on a possible solution to aggregate orders by ship to location the best ESM could do was to make one aggregate order that didn't' actually aggregate line items into one line per item number and wasn't even sorted by Item number.  Orders were still separate line items for each Item number and orders were sorted by when they were submitted so vendors would have to sort the order after they received it to view all like items.

Priscilla was able to design a layout in Filemaker Pro where we can import an extract taken from ESM and created true aggregated orders for each item number for each ship to address.  The one problem Cooperative staff has struggled with is how to handle PO numbers for each order that will go to the Vendor for each ship to address.  Schools will be able to still assign their own PO number within ESM but once we aggregate the PO to the vendor there could be multiple PO's per ship to location or even per line item.

Discussion

All paper will be ordered and delivered early this year. It was noted that Paper 101 will be providing the "bulk" paper orders this year (pallet, 5 pallets, 10 pallets, 21 pallet truckloads).

There were a few of our "usual" vendors that did not bid this year due to the multiple school deliveries.

8.C.I.b.*. Special Buys
Committee Chair - Paul Tedesco
8.C.I.b.*.-. World Book
Interim Director Craig Peterson
Rationale

The Instructional Materials affiliate has requested to add additional content to the Special Buy with World Book to include Science Power and Social Studies Power.  Interim Director Craig Peterson has negotiated these additional resources along with the World Book ebooks, with each be either purchased by schools on a per item basis (WB Power Pack, WB eBooks, Science Power, Social Studies Power) or in Special combo pricing (Science/Social Studies Combo, WB Read and Research Combo, WB Nebraska Power School).  This will give schools of Nebraska the most flexibility for the World Book digital product line.  World Book is requesting that the purchase order be submitted as one from Nebraska ESUCC Cooperative Purchasing.  This would be a flow through Coop budget item and orders would then be invoiced to appropriate School Districts.

Recommended Motion

To have ESUCC Executive director or Interim Director of Cooperative Purchasing sign the contract for a Special Buy with World Book for identified product defined in attached contract, and after review and acceptance of contract by World Book and ESUCC attorney.

Actions Taken

Motion Passed:  To have ESUCC Executive Director or Interim Director of Cooperative Purchasing sign the contract for a Special Buy with World Book for identified product defined in attached contract, and after review and acceptance of contract by World Book and ESUCC attorney passed with a motion by Calvert ESU 15 and a second by Fisher ESU 04.

Discussion

Interim Coop Director discussed the updated World Book contract.

8.C.I.b.*. AEPA
Committee Chair - Paul Tedesco
8.C.I.b.*.-. Contract Extensions
Interim Director Craig Peterson
Rationale

At the annual AEPA meeting in San Diego, CA the following contract extensions were voted on and Nebraska ESUCC Cooperative Purchasing will need to sign each extension to continue to make these AEPA negotiated buys available to Nebraska entities.

  1. AEPA BID #012
    1. SchoolDude.com (Work Order/Asset Management Software)
    2. Sport Surfaces Distributing (Athletic Facilities - Hardwood & Synthetic Flooring)
    3. ProGrass LLC (Synthetic Turf)
    4. UBU Sports (Synthetic Turf)
    5. FieldTurf USA, Inc. (Synthetic Turf)
    6. FieldTurf USA, Inc. (Track & Court Surfaces)
    7. Sport Surfaces Distributing, Inc. (Track & Court Surfaces)
    8. Sport Surfaces Distributing, Inc. (Athletic Facilities - Hardwood & Synthetic Flooring)
    9. Quill Corporation (Kitchen Supplies & Equipment)
    10. Mackin Educational Resources (Mobile Learning Solutions)
    11. Smart Horizons (Mobile Learning Solutions)
    12. Peripole (Musical Instruments)
    13. Daktronics, Inc. (Scoreboards & Marquis Signage)
  2. AEPA BID #013
    1. Sivic Solutions Groups (Medicaid Software)
    2. Weatherproofing Technologies (Roofing)
    3. Progressive Roofing (Roofing)
    4. Techline Sports Lighting (Athletic Lighting)
    5. Konica Minolta Business Solutions (Digital MFD/Copiers, Printers and Managed Document Services)
    6. Kyocera Document Solutions America (Digital MFD/Copiers, Printers and Managed Document Services)
  3. AEPA BID #014
    1. Midwest Technology Products (Industrial Arts, Career, and Technical Education)
    2. School Specialty (Industrial Arts, Career, and Technical Education)
    3. Troxell Communications (Interactive Classroom)
    4. Staples Business Advantage (School Furniture)
    5. School Specialty (School Furniture)
    6. Interior Systems Inc. (School Furniture)
    7. MNJ Technologies Direct (Technology Catalog)
    8. CDW-G (Technology Catalog)
    9. School Specialty (Sports Equipment)

Vendors that Nebraska currently has no signed contract with and will not be signing extensions for:
ProGrass, LLC (Synthetic Turf)
UBU Sports (Synthetic Turf)
Smart Horizons (Mobile Learning Solutions)


 

Attachments
Recommended Motion

To have ESUCC Executive director or Interim Director of Cooperative Purchasing sign extensions with AEPA vendors for currently signed contracts.

Actions Taken

Motion Passed:  To have ESUCC Executive Director or Interim Director of Cooperative Purchasing sign extensions with AEPA vendors for currently signed contracts with appropriate legal review passed with a motion by Mowinkel ESU 08 and a second by Bell ESU 10 .

Discussion

Interim Coop Director discussed/reviewed AEPA Contract Extensions that need to be approved.

8.C.I.b.*.-. New Contracts
Interim Director Craig Peterson
Rationale

At the annual AEPA meeting in San Diego, CA the following new contract were voted on and Nebraska ESUCC Cooperative Purchasing will need to sign each  to make these AEPA negotiated buys available to Nebraska entities.

  1. Staples (IFB #015)
    1. Office Supplies
    2. Instructional & Classroom
    3. Custodial
  2. i3 (IFB #015)
    1. Live Scan Finger and Palm Print Capture Equipment
  3. Creative Information Technology Inc.
    1. Live Scan Finger and Palm Print Capture Equipment
  4. CEIA USA (IFB #015-F)
    1. Walk-Through Metal Detectors

Attachments
Recommended Motion

To have ESUCC Executive director or Interim Director of Cooperative Purchasing sign contracts for new AEPA approved vendor proposals; Staples Advantage for Office Supplies, Instructional & Classroom, and Custodial; i3 for Live scan finger and Palm print capture equipment; Creative information Technology Inc. for Live scan finger and palm print capture equipment; and CEIA USA for walk-through metal detectors.

Actions Taken

Motion Passed:  To have ESUCC Executive Director or Interim Director of Cooperative Purchasing sign contracts for new AEPA approved vendor proposals; Staples Advantage for Office Supplies, Instructional & Classroom, and Custodial; i3 for Live scan finger and Palm print capture equipment; Creative information Technology Inc. for Live scan finger and palm print capture equipment; and CEIA USA for walk-through metal detectors with appropriate legal view passed with a motion by Beatty ESU 16 and a second by Bell ESU 10 .

Discussion

Interim Coop Director reviewed AEPA new contracts that need approval.

8.C.I.c. Future Efforts
Committee Chair - Paul Tedesco
8.C.I.c.*. COOP Director Application Process
ESUCC Executive Director David Ludwig
Attachments
Discussion

Interviews will be held at the Ainsworth Coop office. Mr. Ludwig will send applicant information to interview committee members.

8.C.I.c.*. Coop Vision
Committee Chair - Paul Tedesco
Discussion

David Ludwig has developed some goals for the Coop project. He will be communicating with Coop staff to work through these goals.

8.C.I.d. Policy Adoption - Unified Policies & Timeline
Committee Chair - Paul Tedesco
Discussion

It was noted that we have procedures for Coop, but we do not have policies. We will start looking at creating/adopting policies later in the year.

8.C.I.e. Master Service Agreement
Committee Chair - Paul Tedesco
Discussion

Executive Director is looking at formatting the MSA a little differently. We will be reviewing the Coop section of the MSA to suggest necessary changes.

8.D. PD Leadership Committee
Committee Chair - Kraig Lofquist
8.D.I. Agenda Item
Committee Chair - Kraig Lofquist
8.D.I.a. January PDO
Committee Chair - Kraig Lofquist
Rationale

January 21-22 PDO Agenda

Discussion

Reviewed updates to the January PDO. Mission statement has been revised and ready for final approval. Final version will go to PD in January with final approval on mission will be with ESUCC Board in February. We have invited higher ed and each ESU could invite up to 5 school people to join the meeting.

Currently, 115 registered with NDE-13; Higher Ed - 4; and School - 17. Most of these will only be present the first day.

8.D.I.b. Master Service Agreement
Committee Chair - Kraig Lofquist
8.D.I.b.*. 2014-2015 PDO Budget Requests
Committee Chair - Kraig Lofquist
Rationale

PDO Budget 2015-2016

Discussion

Discussion was held regarding budget requests already received and those needing to be submitted. Will continue to work with affiliates to get requests in by February meeting.

8.D.I.b.*.-. SDA Requests
Committee Chair - Kraig Lofquist
Attachments
8.D.I.b.*.-.>. Strategist/Mentor
Committee Chair - Kraig Lofquist
8.D.I.c. NMPDS Math Grant Updates
Deb Hericks
Rationale

Helen Banzhaf, NMPDS Executive Director is working on finalizing the budget for this year to include the carry-over funds of approximately $130,000.

Some ideas for use of these funds would be to work with Native American Schools on a series of workshops.  Winnebago is going to discuss with staff and get back to us. 

Another possible use would be to use some of the monies to help support the Math Champions to attend the NATM Conference.  We could possibly hold a session to work with them on the revised standards.

Discussion

Executive Assistant reviewed current grant including carry over funds and other grant opportunity. Winnebago has declined option.

8.D.I.c.*. Grant Opportunities ($60,000)
Deb Hericks
Rationale

Helen Banzhaf, NMPDS Executive Director, has decided not to pursue the extra $60,000 in funds for NMPDS due to the carry funds we already have from last year. 

8.D.I.d. ESUPDO Schedule for 2015-16
Committee Chair - Kraig Lofquist
8.E. Special Education Committee
Committee Chair - Marge Beatty
8.E.I. Agenda Item
Committee Chair - Marge Beatty
8.E.I.a. Wade Fruhling - SRS Report
Wade Fruhling
Attachments
Discussion

Marge Beatty updated committee on SRS project.

8.E.I.a.*. SRS Report
Wade Fruhling
Rationale

  • We have been working with NDE and HHSS to update our forms to meet the requirements for the new Rule 52.Based on their feedback, we have undertaken the following tasks.
    • We have created a new forms called “Notice and Consent for Early Intervention Initial Multidisciplinary Evaluation and Child Assessment” which replace our previous Notice of Initial Evaluation form.
    • We are building a new “Notice of IFSP Meeting” form.
      • This form will be completed this week.
    • We need to have a couple small changes to the IFSP form
  • Provided trainings for South Sioux City and ESU#1.
  • Our Advisory Board meeting was held on December 18th.
    • Updated board on Part C form updates.
    • Updated board on the recommendations from the Accommodations Checklist sub-committee
    • New Priority list was established, it includes the following tasks:
      • Focus on Zend Conversions
      • Indicate Primary Disability on Edit Student Screen
      • Search by Disability
      • Add optional section to address transition activities on the Notice of Meeting Form.
  • We interviewed one candidate for the new Systems Analyst position.
    • The candidate seemed very capable but he was essentially our only option.
    • We decided to expand our search by placing ads in additional job websites.
      • 3 more candidates have replied
        • Only 1 of the 3 had PHP experience (which is essential).

Discussion

SRS has been working with NDE and HHSS to update our forms to meet the requirements for the new Rule 52.Based on their feedback, we have undertaken the following tasks.

They have created a new forms called “Notice and Consent for Early Intervention Initial Multidisciplinary Evaluation and Child Assessment” which replace our previous Notice of Initial Evaluation form. They are building a new “Notice of IFSP Meeting” form.

There has been a couple small changes to the IFSP form

Provided trainings for South Sioux City and ESU#1.

Our Advisory Board meeting was held on December 18th. New Priority list was established, it includes the following tasks: Focus on Zend Conversions, Indicate Primary Disability on Edit Student Screen, Search by Disability, Add optional section to address transition activities on the Notice of Meeting Form.

8.E.I.a.*. Project Para
Wade Fruhling
Rationale

Editing tests and activities to upgrade the coding for security.

Discussion

Editing tests and activities to upgrade the coding for security.

8.E.I.a.*. ILCD
Wade Fruhling
Rationale

We continue to maintain the ILCD Staff Survey site

  • Our office emails data (along with a summary) to school districts upon request.

Discussion

They continue to maintain the ILCD Staff Survey site. SRS office emails data (along with a summary) to school districts upon request.

8.E.I.a.*. AAP
Wade Fruhling
Rationale

Our grant request of $24,938 has been approved by the Dept. of Education.

  • New funds will go toward report building features and further system improvements.

We have made improvements to the printout of the AAP form, and continue to identify and fix bugs

Attachments
Discussion

AAP Grant for this year has been approved. New funds will go toward report building features and further system improvements. We have made improvements to the printout of the AAP form, and continue to identify and fix bugs

8.E.I.b. Master Service Agreement
Committee Chair - Marge Beatty
Discussion

Master Service Agreement - Advisory Board talked about a 5% increase for future years. Executive Director and Wade Fruhling to meet and discuss tier structure and SRS fees.

8.E.I.c. Systems Analyst Update
Committee Chair - Marge Beatty
Discussion

We interviewed one candidate for the new Systems Analyst position. The candidate seemed very capable but he was essentially our only option. We decided to expand our search by placing ads in additional job websites. Three more candidates have replied. Only 1 of the 3 had PHP experience (which is essential). Advertise in Omaha World Heralds and Lincoln Star Journal for two Sundays with close the following Friday. Recommendation to hire or move forth with Soliant by March 4th meeting.


8.E.I.d. Medicaid
Committee Chair - Marge Beatty
Discussion

Executive Director will continue to work with NDE on Medicaid: services and support. Milliken will be invited to meet with SPED Committee in February.

8.E.I.e. IDEA Paperwork
Committee Chair - Marge Beatty
Rationale

---------- Forwarded message ----------
From: Hill, John E <jehill@purdue.edu>
Date: Fri, Dec 12, 2014 at 12:54 PM
Subject: NREA Information

The GAO is looking for those interested in participating in discussions regarding IDEA paperwork. The GAO develops reports for members of Congress which are used to develop legislation and/or inform Congress about implemented programs. This is a excellent opportunity for members to have a voice in the process.Please share the announcement below.

The U.S. Government Accountability Office (GAO) is an independent, nonpartisan agency that works for Congress. GAO is conducting small discussion groups about paperwork and administrative tasks associated with special education laws and regulations. These discussion groups will give participants the opportunity to share their views on federal, state, local requirements and the amount of work that goes into compliance and steps that might help professionals in managing this work. These 90 minute discussions will inform an upcoming GAO report about paperwork and administrative requirements in special education requested by the Chairman and a majority member of the US House of Representatives Committee on Education and the Workforce. These discussion will be scheduled based on participants' availability in January and early February. If you are interested, please contact Justin Riordan (riordanj@gao.gov<mailto:riordanj@gao.gov> or  202-512-7046).

Dr. John Hill
National Rural Education Association
Woodrow Wilson Purdue STEM Goes Rural Program
Beering 5138
100 University Street
West Lafayette, IN 47907\
(Office) 765-494-0086
(Cell) 574-780-6910
[Purdue 25]

Discussion

Larianne Polk will discuss with her SPED Director to see if interested.

8.F. Legislative Committee
Committee Chair - Liz Standish
8.F.I. Agenda Item
Committee Chair - Liz Standish
8.F.I.a. Network NE Membership (Non-Profit Agencies)
ESUCC Executive Director David Ludwig
Rationale

From: "John Stritt" <jstritt@esu10.org>
To: "David Ludwig (dludwig@esucc.org)" <dludwig@esucc.org>, "Uhing Bob" <buhing@esu1.org>
Cc: "Scott Jones" <scott.jones@esusixteen.org>, "Schroeder Deb" <schroederd@unk.edu>
Sent: Thursday, December 11, 2014 11:22:59 AM
Subject: Wording change in state statute

As shared in an earlier email both NNAG and DEAC discussed the idea of expanding the authority of the OCIO to allow for Network Nebraska participation by both public libraries and non-profit entities.  Current statute limited it to private and public schools plus post-secondary.  The reasons for the change was that public libraries and non-profit entities can be valuable educational partners.  Many states with similar broadband services allowing for their membership.

 
State statute along with the current statute read and the updated version can be found at https://docs.google.com/document/d/1uUlWkHE08UiJb_MrKoSprTNOUOpJi8UWYreeie_qbOQ/edit?usp=sharing
 
If you agree that this statute upgrade is worth pursuing, we would like your input on moving the process forward.  Dave I believe that you have one if not several meetings scheduled with members of the education committee.  We are wondering if you sharing this with them to get their input would be a starting step.  
 
Getting letters of support from ESUCC, K12 administrators and teachers, as well as a public library and non-profit education provider could also be gathered in support.  
 
---------------------------
John Stritt - jstritt@esu10.org
ESU 10 Distance Learning Coordinator
308-440-1767 (C) 308-698-1981 (O)
Click Here to Video Chat
Box 850 - 76 Plaza Boulevard
Kearney NE 68848


The pros to the amended language include:
  • new educational opportunities from the partnership between libraries and non-profit content providers
  • allows for both libraries and non-profit to connect through current Network Nebraska members backbone connection
  • as new members these entities would provide additional membership revenue to Network Nebraska

Discussion

Executive Director shared email from John Stritt for discussion regarding word changes in statute to include participation of public libraries and non-profit entities. Potential to increase Network NE expenses. Would need bigger equipment to increase hardware to include extra bandwidth. They would like a letter of support to move forward to allow the legislation to be changed to include public libraries or non-public to be added to Network Nebraska. Wait until after February meeting when we have more information. Executive Director will have discussion with OCIO to gather more information on how it will impacts costs to current K-12 schools and ESUs.

8.F.I.b. LB 497
Committee Chair - Liz Standish
Discussion

Executive Director discussed the recent conversations regarding the lottery funds. The lottery funds need to be utilized for new and innovative projects.

8.F.I.b.*. NE Repository for Online Blended Learning
ESUCC Executive Director David Ludwig
Attachments
Discussion

Executive Director shared diagram of what the repository concept could look like. (BlendEd) This model could include master courses for each content, digital content, course repository, etc.

8.F.I.b.*. Senator Kolowski (Tier 2 Funding)
ESUCC Executive Director David Ludwig
Attachments
Discussion

Executive Director discussed the Tier 2 Funding and how it will affect distance learning across the state. Schools District and ESUs will need approval of courses (career readiness, dual credit, etc.)

8.F.I.c. Facility Funding
Committee Chair - Liz Standish
Discussion

Three specific needs - capital, additions to facilities, new facilities. Facility funding, what can we currently find that we have in place that will help meet these needs. Can we modify language in QCPUFF to include ESUs. Would that help ESUs? Joint Partnership Act to help provide additions to buildings. (Cap is 5% of restricted funds, increase to 10%) ESU #6 has updates documents and will share with Executive Director and others to try and move forward.

9. New and Miscellaneous Business
President - Jeff West
9.A. Attorney
President - Jeff West
Rationale

Review, consider, and take all necessary action to designate law firm(s) who are authorized to provide the school district with legal counsel. 

Attachments
Recommended Motion

I move that the board designate:
? KSB School Law
? Harding & Shultz
? Both KSB School Law and Harding & Shultz
? The law firm of ________________________
as the law firm(s) who are authorized to provide the school district with legal counsel.

Actions Taken

Motion Passed:  I move that the board designate KSB School Law as the law firm(s) who are authorized to provide the school district with legal counsel passed with a motion by Beatty ESU 16 and a second by Polk ESU 07.

Discussion

Discussed the letters received KSB School Law and Harding & Shultz.

9.B. Best Practices Discusion
President - Jeff West
10. Unfinished Business
President - Jeff West
10.A. Bylaws & Policy Review
ESUCC President - Jeff West
10.B. Strategic Planning Process
President - Jeff West
11. Public Comment: Recognition of Visitors
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

There are none at this time.

12. Executive Session
President - Jeff West
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

Recommended Motion

Motion to enter into Executive Session

13. Adjournment
President - Jeff West
Recommended Motion

Motion to adjourn meeting

Actions Taken

Motion Passed:  Motion to adjourn meeting at 11:45 passed with a motion by Gegg ESU 05 and a second by Schnoes ESU 03.