ESU Coordinating Council
January 07, 2015 1:00 PM
Finance, Audit, and Budget Committee Meeting
1. Call to Order
Committee Chair - Dennis Radford
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

2. Roll Call
Committee Chair - Dennis Radford
Discussion

Staff: David Ludwig, Deb Hericks, Priscilla Quinatna

3. Agenda Item
Committee Chair - Dennis Radford
3.A. Approve Claims, Financials Statements, and Assets for Month of November
Committee Chair - Dennis Radford
Rationale

The December Project Summary is only an estimated as the bank has not been reconciled.  Do not approve December claims, financials, and assets for December.  

Attachments
Actions Taken

Motion Passed:  Motion to approve Claims, Financials Statements, and Assets for Month of November passed with a motion by West ESU 13 and a second by Gegg ESU 05.

Discussion

Committee Chair, Radford reviewed the November financials and projected December financials. Overall feeling is much better with financials with additional meetings and budget spreadsheet.

3.B. Approval of December Expenses
Committee Chair - Dennis Radford
Attachments
Recommended Motion

Recommend motion to approve October expenses

Actions Taken

Motion Passed:  Recommend motion to approve December expenses passed with a motion by Mowinkel ESU 08 and a second by Calvert ESU 15.

Discussion

Committee Chair reviewed the December Expenses.

3.C. Staff Budget Meeting on 1/5/15
ESUCC Executive Director David Ludwig
Attachments
Discussion

Executive Director reviewed the financials statements from staff meeting.

3.D. State Audit Final Report
Committee Chair - Dennis Radford
Attachments
Discussion

Committee Chair reviewed the findings of the final audit report. Response to findings is included throughout report. Next step, staff will start working on procedures. If we have a common contract to use, it does not need legal review every time.

3.E. Fiscal Management Goals (Departmental Carry Over)
Executive Director - David M Ludwig
Discussion

We have budget goals, but we will work to create fiscal management goals for the areas of deficit. Executive Director to work on some goals that we can discuss at the next meetings.

Executive Director review the beginning stages of budget goals for the identified areas.

Have each committee review their goals and include their ideas of how we are going to meet these goals.

3.E.I. Coop
Rationale

Coop Goals:

ESUCC will appprove a balanced budget beginning the 2018-19 year.  (3 years:  $149,485 deficit)

Evaluate the effectiveness of ESM and provide recommendation(s) for continuation of ESM or recommendation(s) of a different software provider by May 2015.  

Review, recommend and implement expanded opportunities for the Coop Purchasing Project.  


LMS Goals:

ESUCC will approve a balanced budget beginning the 2017-18 year.  (2 years:  $69,274 deficit)

Evaluate the effectiveness of the current LMS and provide a recommendatoin for continuation of or recommendation for a new LMS by March 2015.

Review and/or revise the costs for the LMS as reflected in the Master Services Agreement.


SRS Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($42,012 deficit)

Continue the process of employing a System's Analysts within ESUCC.  

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.


IMAT Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($30,611 deficit)

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.

3.E.II. SRS
Executive Director - David M Ludwig
Rationale

Coop Goals:

ESUCC will appprove a balanced budget beginning the 2018-19 year.  (3 years:  $149,485 deficit) 

Evaluate the effectiveness of ESM and provide recommendation(s) for continuation of ESM or recommendation(s) of a different software provider by May 2015.  

Review, recommend and implement expanded opportunities for the Coop Purchasing Project.  


LMS Goals:

ESUCC will approve a balanced budget beginning the 2017-18 year.  (2 years:  $69,274 deficit)

Evaluate the effectiveness of the current LMS and provide a recommendatoin for continuation of or recommendation for a new LMS by March 2015.

Review and/or revise the costs for the LMS as reflected in the Master Services Agreement.


SRS Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($42,012 deficit)

Continue the process of employing a System's Analysts within ESUCC.  

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.


IMAT Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($30,611 deficit)

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.

3.E.III. IMAT
Executive Director - David M Ludwig
Rationale

Coop Goals:

ESUCC will appprove a balanced budget beginning the 2018-19 year.  (3 years:  $149,485 deficit) 

Evaluate the effectiveness of ESM and provide recommendation(s) for continuation of ESM or recommendation(s) of a different software provider by May 2015.  

Review, recommend and implement expanded opportunities for the Coop Purchasing Project.  


LMS Goals:

ESUCC will approve a balanced budget beginning the 2017-18 year.  (2 years:  $69,274 deficit)

Evaluate the effectiveness of the current LMS and provide a recommendatoin for continuation of or recommendation for a new LMS by March 2015.

Review and/or revise the costs for the LMS as reflected in the Master Services Agreement.


SRS Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($42,012 deficit)

Continue the process of employing a System's Analysts within ESUCC.  

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.


IMAT Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($30,611 deficit)

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.

3.E.IV. LMS
Executive Director - David M Ludwig
Rationale

Coop Goals:

ESUCC will appprove a balanced budget beginning the 2018-19 year.  (3 years:  $149,485 deficit) 

Evaluate the effectiveness of ESM and provide recommendation(s) for continuation of ESM or recommendation(s) of a different software provider by May 2015.  

Review, recommend and implement expanded opportunities for the Coop Purchasing Project.  


LMS Goals:

ESUCC will approve a balanced budget beginning the 2017-18 year.  (2 years:  $69,274 deficit)

Evaluate the effectiveness of the current LMS and provide a recommendatoin for continuation of or recommendation for a new LMS by March 2015.

Review and/or revise the costs for the LMS as reflected in the Master Services Agreement.


SRS Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($42,012 deficit)

Continue the process of employing a System's Analysts within ESUCC.  

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.


IMAT Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($30,611 deficit)

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.

3.F. Master Service Agreement
Committee Chair - Dennis Radford
Discussion

Will continue to work with legal on "draft" for next meeting with final due to Board in March.

4. Next Meeting Agenda Items
Committee Chair - Dennis Radford
5. Executive Session
Committee Chair - Dennis Radford
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Committee Chair - Dennis Radford
Actions Taken

Motion Passed:  Motion to adjourn meeting at 1:54 PM. passed with a motion by Schnoes ESU 03 and a second by Mowinkel ESU 08 .