ESU Coordinating Council
January 07, 2015 10:00 AM
Technology Committee Meeting
1. Call to Order
Committee Chair - Bob Uhing
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 10:01 AM.

2. Roll call
Committee Chair - Bob Uhing
Discussion

Staff: Deb Hericks, Scott Isaacson, Rhonda Eis, Gordon Roethemeyer

Guests: Karen Haase, Jamen Hall, Brent Gaswick.

3. Agenda Item
Chair of Committee
3.A. Network NE Report
Committee Chair - Bob Uhing
Attachments
Discussion

Network NE has submitted a budget for funding. NDE has submitted 3 project proposals which were reviewed by the NITC. LB497 recommendations are to distribute lottery funds via NDE in the form of grants. All of these developments will have a positive impact on K-12 education in NE.

3.B. ESUCC Technology Plan
Uhing/Ludwig
Attachments
Discussion

A group met to discuss the process of the Statewide Tech Plan. This plan is to help move forward the technology projects across the state (ie: single sign on, identity management, etc).

IlliniCloud will like us to sign a Memorandum of Understanding with them so it documented as to our plan to partner with them. Additional grant funding opportunities may be available in the future due to our participation in a multi-state effort such as this. We need to add some language into agreement regarding student data (FERPA, IDEA, etc.) We received a donation from IllniCloud of 25 servers so go toward getting us started with our plan. These are in the inventory of the ESUCC but divided between ESU 2 and ESU 10.

Single Sign-on - Will have a demonstrable system of the federated sign-on and application portal by 2/15/2014.

Cloud infrastructure - a group of technical staff meets weekly to design and build the private cloud system, with the goal of having a production system ready in the summer of 2015, continuing to add participating ESUs and districts. Cost-efficiency, backup, disaster recovery, data privacy, and security are major considerations in this work. Dave Ludwig and Bob Uhing will work with technical staff to develop common language documents helpful in describing the system and benefits to ESUs and school districts.

Vendor Management - We want to be careful to not get locked too tightly into any one vendor. Dean Folkers and Scott Isaacson are going to a vendor management conference for SLDS states January 13-14.

Four people plan to attend the ICE conference in Illinois February 25-27 in support of our partnership with the IlliniCloud. This conference is similar in nature to Nebraska's NETA conference.

Data dashboard - The pilot of the system continues work with the 9 pilot districts this spring. An additional 35 districts are interested in being part of the next wave of early adopters.

Ongoing meetings are being held between ESUs 2, 5 and 10 regarding statewide Power School support.

NE Repository for Online BlendEd Learning - beginning planning toward a repository of master courses that can be freely used by teachers statewide .

The Safari Montage support contract is up for action in a separate agenda item in this meeting.

3.B.I. Approve Memorandum of Understanding with IllniCloud
Committee Chair - Bob Uhing
Recommended Motion

Recommend approval of Memorandum of Understanding with IllniCloud

Actions Taken

Motion Passed:  Recommend approval of Memorandum of Understanding with IllniCloud with the recommended changes provided by Karen (FERPA, IDEA, etc.) passed with a motion by Gegg ESU 05 and a second by DeTurk ESU 02 .

3.C. Staff Reports
Chair of Committee
3.C.I. Rhonda Eis
Rhonda Eis
Attachments
Discussion

Rhonda Eis reviewed her attached report.

3.C.II. Scott Isaacson
Scott Isaacson
Attachments
Discussion

Scott reviewed his report--mostly discussed in conjunction with the statewide technology plan.

3.C.III. Gordon Roethemeyer
Gordon Roethemeyer
Attachments
Discussion

Gordon Roethemeyer reviewed his attached report.

3.D. Master Service Agreement
ESUCC Executive Director David Ludwig
Discussion

Continue to review with legal and have approved in March.

3.E. Safari Contract Update
David Ludwig/Scott Isaacson
Attachments
Actions Taken

Motion Passed:  Approve contract to move forward with a contract with Safari for this fiscal year and begin negotiations for the following year (2015-2016) passed with a motion by West ESU 13 and a second by Gegg ESU 05.

Discussion

Scott Isaacson has been working with Sarfari Montage on negotiations. The current agreement, for $57,200 is for the 2014-15 year only and costs are projected to increase to the range of $200,000-300,000 in future years. A team will be formed based on the ESUCC board's action to evaluate the status of the current solution and specify and prioritize future development work to address gaps and projected needs. Funding for the LOR is included in NDE's eLearning project proposal which is pending action by the legislature. If the project is funded, funds would be available in the 2016-2017 fiscal year.

3.F. BrightBytes
ESUCC Executive Director David Ludwig
3.F.I. CASE (Case for Service Agencies)
ESUCC Executive Director David Ludwig
Rationale

CASE for Service Agencies

AEAs would cost $15,000 for entire state per Kristen Swanson 1/5/15. 

Attachments
Actions Taken

Motion Passed:  Motion to approve the funds for CASE utilizing funds from NESUBA and the participating ESUS. Travel is not included in this fee. passed with a motion by Uhing ESU 01 and a second by Lofquist ESU 09.

Discussion

Dave has had discussions with Krsten Swanson regarding getting a statewide licenses. Several ESUs interested in joining the pilot. February 24-25 is a training in CA.

4. Next Meeting Agenda Items
Committee Chair - Bob Uhing
5. Executive Session
Committee Chair - Bob Uhing
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Committee Chair - Bob Uhing
Actions Taken

Motion Passed:  Motion to adjourn the meeting at 12:12 PM. passed with a motion by West ESU 13 and a second by Gegg ESU 05.