ESU Coordinating Council
March 05, 2015 8:30 AM
Regular Meeting
1. ESU Coordinating Council Information
Rationale

Educational Service Unit Coordinating Council

Regular Meeting   
Thursday, March 5, 2014 - 8:30 AM

Educational Service Unit No. 11
412 W. 14th Ave.
Holdrege, NE 68949

Video Conference Sites: ESU 11 IP: 162.127.205.240##51000
DL Sites:  ESU 3, 5, 6, 10, 13, 18

2. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement in the ESUCC website, NE Public Meeting site, and host site on February 24, 2014.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 8:30.

Staff: David Ludwig, Scott Isaacson, Deb Hericks

Guest Steve William

3. Roll Call
Discussion

Dr Bell arrived at 8:39

4. Approval of Minutes
Attachments
Recommended Motion

Motion to approve the minutes as presented

Actions Taken

Motion Passed:  Motion to approve the minutes as presented passed with a motion by Uhing ESU 01 and a second by Lofquist ESU 09.

5. Petitions and Communications to the Board
5.A. State Board of Education and Nebraska Department of Education Report
Nebraska Department of Education
Discussion

Freida Lange gave the NDE report. First component of the accountability model will be going before the Board. ACQuESST will be required, this is our vision. ESUCC/NDE will soon have a MOU/Master Service Agreement in place to help support initiatives.

5.B. Association of Education Service Agency's Report
AESA Representative - Jeff West
Discussion

No Report

Summer Conference in Pittsburgh, July 13-16, 2015

6. Executive Reports
6.A. Executive Director Report
Attachments
Discussion

Executive Director reviewed three attachments: ESU student Count, NE Statewide Community, and Statewide Educational Technology Plan. Executive Director has used these documents during legislative hearings. Executive Director toured the ESU 13 area and spoke with several schools during his three day visit.

6.B. Executive Committee Report
6.B.I. Executive Director Evaluation
President - Jeff West
Discussion

Executive Director reviewed his evaluation with Board President and President Elect. Marge Beatty reviewed evaluation with Executive Committee and reviewed goals of the Executive Director. Copy of evaluation will be kept on file at the attorney's office and ESU 17 personnel file.

6.B.I.a. Staff Evaluations Template Consideration
Discussion

A tool needs to be created to be used with staff members. Executive Director will use his template to create evaluation with staff.

6.B.II. Lobbyist
Jeff West - President
Actions Taken

Motion Passed:  Recommend the ESUCC pursue possibilities of hiring a lobbyist for the 2016 legislative session passed with a motion passed with a motion by Beatty ESU 16 and a second by Mowinkel ESU 08 .

Discussion

Discussion was held regarding hiring an ESUCC lobbyist. Executive Director would appreciate the help with all involved with legislation. Lobbyist will need to make ESUCC a priority. Exec Committee recommends that the Executive Director will investigate a lobbyist.

6.B.III. ESUCC Contract Management
Rationale

ESUCC Contract Management

Discussion

Executive Director reviewed the contract management. Staff created document to track contracts when due, signed, reviewed by attorney, etc. This document will be reviewed at monthly budget meetings.

6.B.IV. ESUCC/PDO Calendars 2015-2017
President - Jeff West
Rationale

ESUCC/PDO Calendar 2015-2107

Actions Taken

Motion Passed:  Recommend to adopt ESUCC /PDO 2015-2017 calendar passed with a motion by Beatty ESU 16 and a second by Lofquist ESU 09.

Discussion

Executive Committee reviewed the ESUCC/PDO two year calendars. Suggest to not add state ad-hoc meetings.

6.B.V. Master Service Agreement
President - Jeff West
Rationale

MSA 2015-2016

Actions Taken

Motion Passed:  Table motion to the end of the meeting passed with a motion by Beatty ESU 16 and a second by Bell ESU 10 .

Discussion

Executive Committee reviewed the Master Service Agreement and changes to be made to document. Is it possible to make formulas consistent throughout document. ESUs can request a ceiling on amounts those items not specified or otherwise Board approve only areas that are known.

6.B.VI. Auditor Invoice
Committee Chair - Jeff West
Attachments
Discussion

Executive Director reviewed invoice from the 2013-2014 audit. We have a couple of Senators that are looking at audit processes for ESUs/ESUCC.

6.B.VII. NPERS Advisory Letter
Attachments
Discussion

Executive Director discussed the letter that was received from NPERS. Flat salary, fringe benefits need to be separate. (ex: cash in lieu)

6.B.VIII. ESU 13 Visit
Attachments
Discussion

Executive Director visit the ESU 13 area. He visited 12 different schools in the ESU 13 area.

6.B.IX. Math/Science Partnership Grant - Next Steps
Rationale

Start discussion for next cycle of MSP Grant.  We will need to write for the competitive grant.  Do we bring KICKS under the ESUCC at the time of the new grant partnership?

Actions Taken

Motion Passed:  Recommend to create an adhoc committee to start discussion of future of state-wide Math/Science Partnership passed with a motion by Beatty ESU 16 and a second by Bell ESU 10 .

Discussion

Discussion held around Math/Science Partnership. Grant writing should begin by November. Should ESUCC take over Science Grant. Create an Adhoc Committee to start discussion.

Ad Hoc: ESU 16 (Deb Paulman), ESU 17, ESU 3

6.B.X. Contract Management - NVIS
Executive Director - David Ludwig
Attachments
Discussion

Executive Director reviewed contract/scope of contract/budget agreement. Contract needs to be in place with any vendor prior to work commencing.

7. Public Comment
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

There is no public comment at this time.

8. Recommendations from Standing Committees and Project Reports
Rationale

NOTE: At this time, reports from the chairs of the ESUCC Committees are presented. The Reports summarize recommendations from the Committee and also include items of information presented for the purpose of keeping the Board of the Educational Service Unit Coordinating Council informed.

Committee chairs will make recommendations to the full Board to approve items considered during the Standing Committee meetings held beginning at 1:00 p.m., March 4.  Generally, in-depth discussion of action items takes place at Committee meetings, which are open to the public.

8.A. Finance, Audit, Budget Committee
8.A.I. Monthly Budget Meeting - 030315
Attachments
Discussion

Committee Chair and Executive Director reviewed the budget documents used for the monthly budget on 3/2/15.

8.A.II. Approve Claims, Financials Statements, and Assets for Month of January
Rationale

 

Attachments
Recommended Motion

Approve Claims, Financials Statements, and Assets for Month of January

Actions Taken

Motion Passed:  Approve Claims, Financials Statements, and Assets for Month of January passed with a motion by Tedesco ESU 11 and a second by Schnoes ESU 03.

Discussion

Committee Chair and Executive Director reviewed the January financial reports.

8.A.III. Approval of March Expenses
Attachments
Recommended Motion

Recommend motion to approve March expenses

Actions Taken

Motion Passed:  Recommend motion to approve February expenses passed with a motion by Mowinkel ESU 08 and a second by Schnoes ESU 03.

Discussion

Committee Chair reviewed expenses for March.

8.A.IV. Contract Management
Rationale

Contract Management

Discussion

Executive Director reviewed the Contract Management document that was created by staff. Document includes all contracts including when due, review, etc.

8.A.V. Medicaid
Rationale

Earlier this year Dennis Pool and I discussed Medicaid in regard to a statewide service and statewide funding.  Based upon this conversation, this has been listed as one of ten ESUCC Budget Goals.

Prior to the Christmas break, Steve Milliken and I began discussing Medicaid in regard to statewide services and increased funding for school districts, ESU's and ESUCC.  What this would or will be is unknown at this time as dialogue with the DHHS is essential.  A meeting was scheduled January 14, 2015 with Brian Halstead, Steve Milliken and I to discuss this possibility.  Steve and I will attend a meeting with the DHHS January 26, 2015 with the intention of being at the table for a possible partnership.

As per Brian Halstead, statute provides for a partnership between the DHHS and NDE.  With that said, our involvement could be structured as a contracted service provider through NDE; whereby, revision in state statute may not be required.  Again, this is all preliminary but worth pursing. 

NASB is involved in the MAPS portion of Medicaid; whereby, the partnership in question is specific to the MIPS portion of Medicaid.  Steve Milliken did indicate that our funding through this project as it stands now is around $3,000,000 per year which was similar to the state of Virginia.  After implementation of their statewide effort through coordination and increased staff, the total revenue for the state of Virginia increased from $3,000,000 to roughly $17,000,000 per year.  Again, Steve and I will need to have continued conversations with needed stakeholders to determine the possible direction for this project.

Discussion

Executive Director discussed that he has been working with Steve Milliken and DHHS and will continue to have discussions regarding Medicaid funding (MIPS Expansion).

8.A.VI. Fiscal Management Goals (Departmental Carry Over)
Rationale

Coop Goals:

ESUCC will appprove a balanced budget beginning the 2018-19 year.  (3 years:  $149,485 deficit) 

Evaluate the effectiveness of ESM and provide recommendation(s) for continuation of ESM or recommendation(s) of a different software provider by May 2015.  

Review, recommend and implement expanded opportunities for the Coop Purchasing Project.  


LMS Goals:

ESUCC will approve a balanced budget beginning the 2017-18 year.  (2 years:  $69,274 deficit)

Evaluate the effectiveness of the current LMS and provide a recommendatoin for continuation of or recommendation for a new LMS by March 2015.

Review and/or revise the costs for the LMS as reflected in the Master Services Agreement.


SRS Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($42,012 deficit)

Continue the process of employing a System's Analysts within ESUCC.  

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.


IMAT Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($30,611 deficit)

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.

Discussion

Finance, Budget and Audit Committee will continue to review budget goals.

8.A.VI.a. Coop
Rationale

Coop Goals:

ESUCC will appprove a balanced budget beginning the 2018-19 year.  (3 years:  $149,485 deficit)

Evaluate the effectiveness of ESM and provide recommendation(s) for continuation of ESM or recommendation(s) of a different software provider by May 2015.  

Review, recommend and implement expanded opportunities for the Coop Purchasing Project.  


8.A.VI.b. SRS
Rationale

SRS Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($42,012 deficit)

Continue the process of employing a System's Analysts within ESUCC.  

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.


8.A.VI.c. IMAT
Rationale

IMAT Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($30,611 deficit)

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.

8.A.VI.d. LMS (Committee Recommendation/Revenue)
Rationale

Under the current contract with Angel/Blackboard, 26,000 licenses have been purchased for use in ESUs and schools.  The total revenue for the LMS Project is $199,355 with the contract agreement for purchase of all licenses is $96,460.  The total revenue for LMS equals $102,895.  As we consider LMS options for next year, we need to consider replacement revenues for the LMS project in addition to the current budget deficit of $69,274. 


LMS Goals:

ESUCC will approve a balanced budget beginning the 2017-18 year.  (2 years:  $69,274 deficit)

Evaluate the effectiveness of the current LMS and provide a recommendatoin for continuation of or recommendation for a new LMS by March 2015.

Review and/or revise the costs for the LMS as reflected in the Master Services Agreement.


8.A.VII. Master Service Agreement
Rationale

MSA 2015-2016

Discussion

Executive Director discussed recommended changes to the Master Service Agreement (MSA) for areas of SRS (increase tier structure), PDO (same overall budget amount), and IMAT (increase admin fees).

8.A.VII.a. SRS Fees
8.A.VII.b. PDO Fees
8.A.VII.c. IMAT Fees
8.A.VIII. Staff Cell Phones
Discussion

Executive Director discussed options for staff telephones. Recommend staff to purchase their own phones. By using phone for correspondence, it becomes a public record.

8.A.IX. Auditor Invoice
Attachments
Discussion

Committee Chair reviewed the invoice received from auditors.

8.B. Technology Committee
8.B.I. ESUCC Technology Plan
Uhing/Ludwig
Attachments
8.B.I.a. Cloud Learning Environment Update
Rationale

Cloud Learning Environment

Discussion

Scott Isaacson reported ID Infrastructure, Identity, Data, and applications, portal.


Project Scope Elements - for each area (infrastructure, identity, data and applications)
Product Scope - what features will be delivered when the project/phase is completed
Project Plan - what we need to do to complete the project
Cost Analysis - what the project will cost, and alternative costs

Needs have been discussed and must be truly "statewide." Billing and sustainability have also been addressed/discussed.

8.B.I.b. IllniCloud Presentation
Scott Issacson/Mike Danahy
Discussion

Scott continues to work on "single sign-on." At this time the portal software needs to be re-defined for "Nebraska." At this time, Scott reported we are a bit behind regarding the "technology plan."

Bob reported the cloud is a big piece of the data dashboard. He also said this will impact every school in the State of Nebraska.

Brian Gegg added a question about "centers" and how it relates to certain ESUs. Network Nebraska as an option was also addressed. A list has been created, but not analyzed. Dave has visited with LPS and OPS also.

IlliniCloud has also "donated" more equipment to Nebraska. IlliniCloud representatives will give updates during the regularly scheduled ESUCC Meeting.

Jim Peterson from IllniCloud gave a presentation/demo on portal to ESUCC Board.

8.B.I.c. One Page Talking Point Document
Scott Issacson
Attachments
Discussion

A "draft" has been created by Scott Isaacson, so everyone can have access to relevant "Talking Points."

8.B.I.d. Safari Update and Recommendation
Scott Isaacson
Attachments
Recommended Motion

Recommend process for approval of Safari contract negotiations

Discussion

Dave and Scott have been working with Andrew Schlessinger at Safari. The cost has increased exponentially. Scott indicated we need to discuss in-depth alternatives as soon as possible.

It was recommended that we continue to negotiate Safari and also analyze other relevant options.

Executive Director to create a letter that can go out to schools regarding Safari.

8.B.I.e. MindShine Meeting Recap
Executive Director David Ludwig
Rationale

MindShine Meeting 022715

Discussion

MindShine is a company that designs software/solutions for K-12 schools and ESAs. Dave and Craig Peterson met with the owner to discuss possibilities, including a possible replacement for Safari and the ESchoolMall (Coop). The company has a team of 250 programmers that develop programs to meet individual organization needs. According to Craig, the cost is $35-$45 dollars per hour.

Further discussions included vetting the company, necessary big process and questioning Safari about the original contract, and costs that were originally quoted.

8.B.II. LMS Committee Recommendation/Budget Goals
Rationale

Under the current contract with Angel/Blackboard, 26,000 licenses have been purchased for use in ESUs and schools.  The total revenue for the LMS Project is $199,355 with the contract agreement for purchase of all licenses is $96,460.  The total revenue for LMS equals $102,895.  As we consider LMS options for next year, we need to consider replacement revenues for the LMS project in addition to the current budget deficit of $69,274. 

Attachments
Recommended Motion

Approve of the recommendations from the LMS Advisory Committee

Discussion

An RFP has been created to received detailed proposals. The committee discussed Moodle, BlackBoard, Canvas and Schoology. This does not preclude other vendors from responding to the RFP and being assessed.

The four aforementioned companies were discussed by an ad hoc LMS Committee.

The committee recommends the continued work on the RFP process.

Executive director and staff to collect cost analysis across the state for LMS.

8.B.III. Master Service Agreement
ESUCC Executive Director David Ludwig
Rationale

MSA 2015-2016

Discussion

The committee discussed numerous elements found within the MSA.

A focus was placed on Instructional Materials.

8.B.III.a. Approve IMAT Requests
Chair of Committee - Bob Uhing
Rationale

IMAT budget Goals:
ESUCC will approve a balanced budget beginning the 2015-16 year.  ($30,611 deficit)

Review and/or revise the costs for IMAT as reflected in the Master Services Agreement.

The cost for IMAT Support, as per the 2014-15 MSA, is $3,500 per ESU.  This level of service was increased $100 ($3,400) from the 2013-14 year.  During the 2012-13 year, IMAT support was $3,200 per ESU.  

With the budget reflecting a deficit of $30,611, a potential increase of $1,800 per ESU for the 2015-16 year would be needed to balance the budget with no increase in salary.  An increase of $1,900 per ESU is anticipated to include salary increases.  

Attachments
Recommended Motion

Recommend to approve PDO IMAT Requests

8.B.III.a.*. Approve revisions in IMAT support costs for Master Service Agreement
Recommended Motion

Approve revisions in IMAT support costs for Master Service Agreement

Discussion

Executive Director to create document addressing changes in Master Service Agreement.

8.B.III.b. Approve NOC Budget Requests
Committee Chair - Bob Uhing
Attachments
Recommended Motion

Recommend to approve PDO NOC Budget Requests

Actions Taken

Motion Passed:  Recommend to approve PDO NOC Budget Requests passed with a motion by Uhing ESU 01 and a second by Gegg ESU 05.

8.B.III.c. Approve TAG Budget Requests
Chair of Committee - Bob Uhing
Rationale

3D Printing
Google Certification/re-certification
Internet Safety
Affiliate Meetings

Recommended Motion

Recommend to approve PDO TAG Budget Requests

Actions Taken

Motion Passed:  Recommend to approve PDO TAG Budget Requests passed with a motion by Uhing ESU 01 and a second by Beatty ESU 16.

8.B.III.d. Approve BlendEd Budget Requests
Committee Chair - Bob Uhing
Rationale

BlendEd Budget

Recommended Motion

Recommend to approve BlendEd Budget Requests

Actions Taken

Motion Passed:  Recommend to approve BlendEd Budget Requests passed with a motion by Uhing ESU 01 and a second by Lofquist ESU 09.

Discussion

Dr. Uhing expressed the need to promote and train schools on NROC and EdReady.

8.B.IV. Network Nebraska request
Committee Chair - Bob Uhing
8.B.IV.a. Lincoln Diocese joining Network Nebraska
Chair of Committee - Bob Uhing
Attachments
Recommended Motion

Recommend approval of Lincoln Diocese joining Network NE

Actions Taken

Motion Passed:  The committee recommends that the ESUCC write a letter to Network Nebraska Advisory Group (NNAG) expressing concerns regarding the Lincoln Diocese joining Network Nebraska and to reexamine the criteria used allowing the Lincoln Diocese to join passed with a motion by Mowinkel ESU 08 and a second by Lofquist ESU 09.

Discussion

Lincoln Diocese has requested to join Network Nebraska. Many issues were addressed including "fairness."

8.B.V. Application System Analyst
Chair of Committee - Bob Uhing
Discussion

Mike Danahy has been offered the position.

8.B.VI. Technology Bond
Committee Chair - Bob Uhing
Discussion

Dr. Uhing shared information regarding the Data Dashboard and sustainability. In the future, approximately four years from now, the NDE will be moving from the NSSRS to the Data Dashboard.

There will need to be a funding source, and one avenue might be the "technology bond fund" offered through the Nebraska Public Facilities Finance Act.

8.B.VII. Staff Reports (Written Reports)
Chair of Committee
8.B.VII.a. Rhonda Eis
Rhonda Eis
Rationale

See attached report:

The IMat affiliate will be meeting on March 19th at ESU 11. On the agenda will be discussions on content purchases of individual titles, subscription streaming video services, status of the LOR and revising the process of preview and evaluation of new content purchases.

Attachments
8.B.VII.b. Scott Isaacson
Scott Isaacson
Attachments
8.B.VII.c. Gordon Roethemeyer
Gordon Roethemeyer
Attachments
8.C. Cooperative Purchasing Project
8.C.I. Coop Vision
Rationale

ESUCC personnel is in the process of defining a Vision for each project and define commitments and beliefs for their vision.

Vision: Nebraska ESUCC Cooperative Purchasing shall provide compliant, competitive, aggregated bidding and purchasing to control and reduce costs to it’s members by maximizing efficiency of resources and processes in Nebraska and Nationally.

Nebraska ESU Cooperative Purchasing represents 17 Educational Service Units statewide who in turn service Nebraska school districts with over 300,000 students and is currently in its 5th decade of operation. Nebraska ESU Cooperative Purchasing is authorized to coordinate purchases for public school districts, nonpublic school systems, other ESUs, and other public agencies, including any county, city, village, school district, or agency of the state government, any drainage district, sanitary and improvement district, or other municipal corporation or political subdivision of the State of Nebraska.

Commitments/Beliefs:

  1. Enhance Cooperative Purchasing through effective statewide communication.
  2. Provide equitable statewide pricing for goods and services.
  3. Provide a user friendly sourcing and procurement system to meet the needs of member entities.
  4. Provide statewide and nationally leveraged contracts to it’s members.
  5. Savings realized by purchasing in quantity for present and future procurement needs.

Action Plan:

  1. Increase the utilization of Coop negotiated contracts by all member entities by increasing communications to member key contacts.
  2. Increase membership of Coop by actively engaging non-participating schools and other public agencies when opportunities present themselves.
  3. Have a balanced budget by the 2018-19 year.


Recommended Motion

Recommend approval of the Coop Vision Statement

Actions Taken

Motion Passed:  Recommend approval of the Coop Vision Statement passed with a motion by Tedesco ESU 11 and a second by Beatty ESU 16.

Discussion

Commitments/Beliefs:

Enhance Cooperative Purchasing through effective statewide communication.
Provide equitable statewide pricing for goods and services.
Provide a user friendly sourcing and procurement system to meet the needs of member entities.
Provide statewide and nationally leveraged contracts to it’s members.
Savings realized by purchasing in quantity for present and future procurement needs.

Action Plan:

Increase the utilization of Coop negotiated contracts by all member entities by increasing communications to member key contacts.
Increase membership of Coop by actively engaging non-participating schools and other public agencies when opportunities present themselves.
Have a balanced budget by the 2018-19 year.

8.C.II. Coop Goals
8.C.II.a. Reduce the Number of PO's
Rationale

To meet this Goal Cooperative Purchasing staff have devised a plan to hold orders until the end of the order period then aggregate them by ship to location before releasing to each vendor.  This goal was addressed when vendors voiced concerns of the previous years number of orders processed during our bidding and indicated some would not bid unless we aggregated orders.

Discussion

To meet this Goal Cooperative Purchasing staff have devised a plan to hold orders until the end of the order period then aggregate them by ship to location before releasing to each vendor. This goal was addressed when vendors voiced concerns of the previous years number of orders processed during our bidding and indicated some would not bid unless we aggregated orders.

8.C.II.b. Billing responsive to District needs
Rationale

To address some of the schools concerns about payment in the current budget year and wanting to pay vendors after the September 1 new budget year Interim Director Peterson has contacted legal council to discuss options and is waiting their input.  Peterson has also discussed with these schools the following items pertaining to this topic.

  • Vendors having to carry this amount on their books for 90 plus days instead of the NET 45 defined in the Terms & Conditions
  • Schools can contact vendors to work out payment but then this would nullify the Terms & Conditions and late delivery penalties probably shouldn't be assessed.  Vendors are not required to allow late payment.
  • Schools have the option of ordering from year round Punchout catalogs but more than likely at a higher cost.
  • Some vendors this year are extending pricing and we are planning on bringing up these additional catalogs after the Annual Buy order window has closed. June 1, 2015 to February 1, 2016

Discussion

To address some of the schools concerns about payment in the current budget year and wanting to pay vendors after the September 1 new budget year Interim Director Peterson has contacted legal council to discuss options. Legal council advises to beware of becoming a "bank" to schools.

The committee discussed the possibility of moving schools to the Coop Extended Buy or year around AEPA/Special Buys, instead of "carrying" school financially.

8.C.II.c. Enhancement of Coop through Statewide communication
Rationale

January 14th School Advisory Meeting

Sent Schedule of Trainings to Schools through email

I have had many follow up emails with individuals in schools dealing with questions about user setup, workflows, trainings, and ordering.

I have also had phone conversations with schools that have stated they are not planning on ordering this year because of the late delivery issues last year and concerns with the NET 45 terms.

Discussion

Communication across the State is improving. Craig will be visiting each ESU in the near future.

8.C.II.d. Effective statewide training
Rationale

I have conducted trainings on how to place orders for the Annual/Paper buy and year round catalogs through ESM for the Nebraska ESUCC Cooperative Purchasing.  We covered how to manage users, edit/correct location addresses, how to define workflows/approval processes, and how to extract your schools orders after they have been submitted. There was time for questions and I shared changes for this year.  I offered multiple time slots to accommodate varying schedules and asked to join the session that best fit their needs.
 
New Business Managers/Office Personnel with no prior experience utilizing ESM
February 2nd 2:30p.m. (5 participants)
February 11th 9:00a.m. (14 participants)
February 17th 1:30p.m. (25 participants)
 
Refresher for Business Managers/Office Personnel with prior experience utilizing ESM
February 11th 1:00p.m. (25 participants)
February 11th 3:00p.m. (25 participants)
February 12th 2:30p.m. (17 participants)
February 17th 9:00a.m (25 participants) 
February 19th 2:30p.m. (18 participants)
 
 
 
 

Discussion

Participation has been great. Trainings have also been recorded and are available on Coop's website.

8.C.II.e. Develop a "user friendly" environment
Rationale

Met with Mind Shine Technologies on 02/27/2015 to discuss a possible partnership for development of Sourcing and Procurement solutions.

Continue to investigate solutions by setting up Demos with Coupa on 03/02/2015 and Equal Level on 03/17/2015.

Discussion

Craig and the Coop staff continue to evaluate sourcing and procurement solutions.

8.C.II.f. Ensure on-time delivery
Rationale

  • Changed delivery of Paper order to be separate from the Annual Buy.
  • Changed timeline of Annual buy to begin earlier and end earlier so resolution of late items can still be addressed before the beginning of school.

8.C.III. Program Updates
8.C.III.a. Annual Buy/Paper Buy
Rationale

Interboro has disputed Nebraska ESUCC Coop's decision to not award the bid to them on a number of items.  Based on their response and past history with Nebraska ESUCC Coop we have turned this over to KSB School Law for all future communications with Interboro.

Catalogs have been created by Coop staff with the Paper and Annual catalogs complete, uploaded to ESM, and configured on shop pages.  The order period for Paper began on Monday February 2nd and will close March 16th.

Annual Buy order period began on February 23rd and will close on April 10th.


World Book Catalog has been created and will be configured on shop pages for each ESU or Schools based on each ESU's survey response.

We will be working with ESM  to enable extended pricing catalogs beginning June 1 and run these until February 1.  Some vendors have increased their bid price by a percentage and others have held their current bid price.

Discussion

Annual Buy order period began on February 23rd and will close on April 10th.

8.C.III.b. Special Buys
Rationale

The attached document references the latest Food program commitments by school and total purchases through February.  Schools should be at 73% of "YTD % Usage" for their yearly committed amount to be on track for purchases for the year.

  • Schools that take the Foodservice Challenge.
    • Provide Sysco with one month of invoices or purchase reports from vendors outside of the ESUCC Cooperative Food program.
    • Sysco will conduct a market basket and generate a Savings Summary for the district for that month.
  • Program year runs from July 1 to June 30.

Attachments
8.C.III.c. AEPA
Rationale


8.C.III.c.*. Recommend Approval of Quill AEPA Contract
Rationale

Nebraska Coop has received the attached AEPA Quill contracts IFB #015-A Office Supplies, #015-B Instructional School Supplies, #015-C Custodial Equipment Supplies.  This bid was awarded to Quill at the AEPA December winter meeting in San Diego.

Attachments
Recommended Motion

To have ESUCC Executive Director sign contracts for AEPA approved vendor Quill (AEPA IFB #015-A Office Supplies, #015-B Instructional School Supplies, #015-C Custodial Equipment Supplies), upon favorable review by ESUCC attorney.

Actions Taken

Motion Passed:  To have ESUCC Executive Director sign contracts for AEPA approved vendor Quill (AEPA IFB #015-A Office Supplies, #015-B Instructional School Supplies, #015-C Custodial Equipment Supplies), upon favorable review by ESUCC attorney. passed with a motion by Tedesco ESU 11 and a second by Bell ESU 10 .

8.C.III.c.*. Fourth Quarter Sales
Rationale

Brenda has been collecting the sales from AEPA vendors for our fourth Quarter report.  

4th Quarter AEPA sales = $1,005,972.42 compared to $1,026,356.02 last year.

4th Quarter Special buy sales = $175,545.33 compared to $131,551.47 last year.

Admin fees earned in 4th Quarter = $24,321.81

Attachments
Discussion

4th Quarter AEPA sales = $1,005,972.42 compared to $1,026,356.02 last year.

4th Quarter Special buy sales = $175,545.33 compared to $131,551.47 last year.

Admin fees earned in 4th Quarter = $24,321.81

8.C.IV. Future Efforts
Rationale

Potential future buys or projects are:

  1. Follet and an Inter Governmental agreement with the State of Kansas.
  2. Investigating a special buy with GoGaurdian which is a chromebook webfiltering solution so that schools can filter these devices both at the school and at home.  Iowa has also negotiated a similar buy with GoGaurdian and receives increased volume discounts.
  3. Revisiting the Adobe ETLA agreement and have put Steve Williams in contact with Adobe and their legal council to see if we can come to an agreeable agreement without any minimums included in the legal document that ESUCC would sign.
  4. The IMAT group would like to investigate negotiated pricing for Ebsco and other Reference Database subscription materials that schools are currently purchasing.
  5. Track Projects
    1. Discussed with Valentine Community Schools their track project and notified the AEPA vendor Sports Surfaces Distributing of the project.
    2. Discussed with an ESU 17 school their track project of potentially $900,000 to include a track surface and lighting.  I spoke with the Architectural Firm and sent them a list of vendors to put on their list of possible vendors.
  6. City of Lexington is looking at building an indoor activity center with an artificial turf surface.  I have made initial contact and left a message but have not had any discussion yet with any officials in Lexington.

As you hear of building projects with in your school districts have them contact me or send an email to let me know about the project and I will contact the school to see if there is any way we can help save them locate currently vetted vendors and to save them dollars on the project.

Discussion

As you hear of building projects with in your school districts have them contact Craig or send an email to let him know about the project and he will contact the school to see if there is any way we can help save them locate currently vetted vendors and to save them dollars on the project.

8.C.IV.a. Timeline for Sourcing/Procurement solution
Rationale

Coop Timeline/Exit Tasks

The AEPA organization is also looking for a Sourcing solution and have reviewed three vendors.  They will plan on making a decision sometime in April.  Benefit of aligning to what AEPA is utilizing is both cost savings and possibly being able to leverage RFP's from other states.

I also spoke with Bob Darby form Mind Shine Technologies on 3/2/2015 after he had sat in on a discussion with a potential vendor.  His company would be interested in proposing and developing a solution that we would either own or create a business partnership with ESUCC through a cost share and then generate revenue from the solution.

Discussion

The AEPA organization is also looking for a Sourcing solution and have reviewed three vendors. They will plan on making a decision sometime in April. Benefit of aligning to what AEPA is utilizing is both cost savings and possibly being able to leverage RFP's from other states.

8.C.IV.b. City of Waverly Interlocal Agreement
Rationale

The City of Waverly passed a Resolution on February 17th to enter into an Interlocal Agreement between the City of Waverly and ESUCC for the solicitation of public bids and enter into contracts on its own behalf and to purchase supplies, material, equipment, and services.

RESOLUTION

 

WHEREAS, on March 5, 2015, at a duly convened and scheduled meeting of the Educational Service Unit Coordinating Council, also known as the ESUCC, it was recommended and deemed advisable that the Council enter into the Interlocal Agreement with City of Waverly to jointly bid and contract, for supplies, materials, equipment, and services through the ESUCC’s Cooperative Purchasing Program;

 

AND WHEREAS, consideration of the matter was a duly advertised agenda item for the said meeting of the ESUCC; 

 

AND WHEREAS, an opportunity was afforded any interested party to comment on the matter; and the ESUCC being apprised of the various aspects of the issue;

 

AND WHEREAS, the Board has determined that entering into the Interlocal Agreement is in the best interests of the ESUCC and its members and is appropriate to provide for the efficient and effective operation of the ESUCC;

 

NOW BE IT THEREFORE RESOLVED that the ESUCC’s Executive Director be authorized on behalf of the ESUCC, pursuant to this Resolution, to affix his signature to the aforementioned Interlocal Agreement and to do all things necessary to comply with said Agreement.

Attachments
Recommended Motion

Recommend approval of proposed resolution.

Actions Taken

Motion Passed:  Recommend approval of proposed resolution passed with a motion by Tedesco ESU 11 and a second by Mowinkel ESU 08 .

Discussion

The City of Waverly passed a Resolution on February 17th to enter into an Interlocal Agreement between the City of Waverly and ESUCC for the solicitation of public bids and enter into contracts on its own behalf and to purchase supplies, material, equipment, and services

8.C.V. Fiscal Management Goals
Rationale

Review of Financial Goals

ESUCC will approve a balanced budget beginning the 2018-19 year.  (3 years:  $149,485 deficit)

Evaluate the effectiveness of ESM and provide recommendations) for continuation of ESM or recommendation(s) of a different software provider by May 2015. 

Review, recommend and implement expanded opportunities for the Coop Purchasing Project.  

Discussion

Review of Financial Goals

ESUCC will approve a balanced budget beginning the 2018-19 year. (3 years: $149,485 deficit)

Evaluate the effectiveness of ESM and provide recommendations) for continuation of ESM or recommendation(s) of a different software provider by May 2015.

Review, recommend and implement expanded opportunities for the Coop Purchasing Project.

8.C.VI. Statewide Communications
8.C.VI.a. ESM Update
Discussion

Continuing to meet with ESM bi-weekly.

8.C.VI.b. Advisory Committee Update
Rationale

January 14th School Advisory Meeting

8.C.VII. Policy & Procedures
8.C.VIII. Approve Coop Project Director
Rationale

Recommend the ESUCC approve the contract with Craig Peterson as Coop Director.

Recommended Motion

Recommend the ESUCC approve the contract with Craig Peterson as the Coop Director and to authorize Executive Director, David Ludwig to sign the contract.

Actions Taken

Motion Passed:  Recommend the ESUCC approve the contract with Craig Peterson as the Coop Director and to authorize Executive Director, David Ludwig to sign the contract. passed with a motion by Mowinkel ESU 08 and a second by Uhing ESU 01.

8.D. PD Leadership Committee
8.D.I. May PDO
Committee Chair - Kraig Lofquist
Discussion

Brad Giese will the first day of PDO and second day will be a edCamp format.

8.D.I.a. Approve PDO Vision
Committee Chair - Kraig Loquist
Rationale

ESUPDO Vision

Recommended Motion

Recommend approval of the ESUPDO Vision

Actions Taken

Motion Passed:  Recommend approval of the ESUPDO Vision passed with a motion by Tedesco ESU 11 and a second by Schnoes ESU 03.

Discussion

Reviewed the PDO Vision brought forth from January PDO.

8.D.II. Master Service Agreement
Committee Chair - Kraig Lofquist
Rationale

MSA 2015-2016

8.D.II.a. 2014-2015 PDO Budget Requests
Committee Chair - Kraig Lofquist
Rationale

PDO Budget 2015-2016

8.D.II.a.*. NOC Budget Requests
Committee Chair - Kraig Lofquist
Attachments
Discussion

Monitor usage of Safari Books Online - will ask Brett Hafner, ESU 10 if he can collect data. Monitor usage all around for subscription based services.

8.D.II.a.*. SDA Requests
Committee Chair - Kraig Lofquist
Attachments
Actions Taken

Motion Passed:  Motion to approve SDA budget requests for 2015-2016 passed with a motion by Gegg ESU 05 and a second by Bell ESU 10 .

8.D.II.a.*.-. Crisis Training
Committee Chair - Kraig Loquist
Attachments
8.D.II.a.*. ESPD Budget Requests
Rationale

IEP Facilitation Training

Requesting IEP Facilitation Training:  New participants - $12,500, Refresher Course $1500 - providing grant from NDE is granted.  This training to be held June 2015.

They would also like to keep their "one hour" meeting with KSB School Law for each of their three meetings a year. 

8.D.II.a.*. TAG Budget Requests
Rationale

3D Printing
Google Certification/re-certification
Internet Safety
Affiliate Meetings

8.D.II.a.*. IMAT Budget Requests
Attachments
8.D.II.a.*. BlendEd Budget Requests
Committee Chair - Kraig Loquist
Rationale

BlendEd Budget requests

8.D.III. NMPDS Math Grant Updates
Deb Hericks
Rationale

Helen Banzhaf, NMPDS Executive Director is working on finalizing the budget for this year to include the carry-over funds of approximately $130,000.

Some ideas for use of these funds would be to work with Native American Schools on a series of workshops.  Winnebago is going to discuss with staff and get back to us. 

Another possible use would be to use some of the monies to help support the Math Champions to attend the NATM Conference.  We could possibly hold a session to work with them on the revised standards.

Discussion

Helen Banzhaf, NMPDS Executive Director is working on finalizing the budget for this year to include the carry-over funds of approximately $130,000.

Some ideas for use of these funds would be to work with Native American Schools on a series of workshops. Winnebago is going to discuss with staff and get back to us.

Another possible use would be to use some of the monies to help support the Math Champions to attend the NATM Conference. We could possibly hold a session to work with them on the revised standards.

8.D.III.a. Training for teachers of Native American Students
Committee Chair - Kraig Lofquist
Rationale

RunningHorse Livingston will be conducting the workshops with the help of Helen Banzhaf.  

Sessions will be held on:
Feb 24, 2015  workshop at Wakefield from 8:30 am – 3:30 pm  
Mar 19, 2015 workshop at Wakefield from 8:30 am – 3:30 pm 
Apr 7, 2015    workshop at Wakefield from 8:30 am – 3:30 pm  
June 15 – 19, 2015 workshop at Lifelong Learning Center, Norfolk 8:30 am – 4:30 pm 

September 14, 2015 state convention of NATM at Kearney, NE 

Discussion

RunningHorse Livingston will be conducting the workshops with the help of Helen Banzhaf.

Sessions will be held on:
Feb 24, 2015 workshop at Wakefield from 8:30 am – 3:30 pm
Mar 19, 2015 workshop at Wakefield from 8:30 am – 3:30 pm
Apr 7, 2015 workshop at Wakefield from 8:30 am – 3:30 pm
June 15 – 19, 2015 workshop at Lifelong Learning Center, Norfolk 8:30 am – 4:30 pm

September 14, 2015 state convention of NATM at Kearney, NE

8.D.III.b. 2014-2015 revised budget
Committee Chair - Kraig Lofquist
Attachments
8.D.IV. ESUCC/ESUPDO Calendar 2015 - 2017
Committee Chair - Kraig Lofquist
Rationale

ESUCC/PDO Calendar 2015-2017

Discussion

Committee reviewed the two year calendar for ESUCC/PDO. Exec Committee will advance at tomorrows meeting.

8.D.V. NWEA Contract Renewal
Committee Chair - Kraig Loquist
Rationale

Note from Kelly Tisdale from NWEA

I wanted to re-iterate a couple of things that may help you when communicating back the value of the one-day training to the admins:

  • We are sending out 2 facilitators for the 4/9 training- this will provide the ability to work more in smaller groups to cover more
  • We extended the training day to be 8 hours
  • We will be providing the follow up online pieces

Also, to reinforce the value of continuing the certified facilitator program for those ESU’s who are considering dropping out:

  • The CF program provides unlimited online access to all of the latest facilitator materials- these cannot be accessed/used if not certified
  • The CF program provides on-going learning support (Amy’s team) which includes support in online coursework, QA webinars, one-on-one support if needed
  • The CF program provides main point of contact (through myself) which includes things like proactive updates, coordinating events, overall program maintenance
  • The Account Manager for NE (Susan K) for billing and account maintenance, as well as direct partner support

Discussion

Contract with NWEA is under review. They will have ready End of April. Will bring forth for MSA approval after contract set.

8.E. Special Education Committee
8.E.I. Wade Fruhling - SRS Report
Attachments
8.E.I.a. AAP
Rationale

  • Michele Borg, the NDE consultant that I am partnering with on this site, will no longer be reporting to the Special Populations department.
    • Her contact will now be supervised by the Commissioner’s Office.
      • Dean Folkers will be her supervisor
  • We have been meeting to develop our strategy for improving the AAP site for this new grant year.These plans include
    • Working with Dean Folkers to connect AAP to the NDE data warehouse.
    • Develop reporting system so that our users can utilize the data stored on the site.
    • Updating user privilege levels to ensure that users have the appropriate amount of access to student records on the system.

Discussion

Michele Borg, the NDE consultant that I am partnering with on this site, will no longer be reporting to the Special Populations department. Her contact will now be supervised by the Commissioner’s Office. Dean Folkers will be her supervisor

We have been meeting to develop our strategy for improving the AAP site for this new grant year.These plans include: Working with Dean Folkers to connect AAP to the NDE data warehouse. Develop reporting system so that our users can utilize the data stored on the site. Updating user privilege levels to ensure that users have the appropriate amount of access to student records on the system.

8.E.I.b. Project Para
Rationale

  • Marjorie is in the process of updating the code for all of the pages with forms
    • This is an on going process and will continue for several more months.
    • Updated code will improve stability and security of site.
    • Small design changes are being made as well.

Discussion

Marjorie is in the process of updating the code for all of the pages with forms. This is an on going process and will continue for several more months. Updated code will improve stability and security of site. Small design changes are being made as well.

8.E.I.c. SRS Report
Rationale

 

  • New Features went live on the site
    • Notice and Consent for Early Intervention Initial Multidisciplinary Evaluation and Child Assessment
    • Notice of Meeting (IFSP)
    • Filter to sort student lists by Case Manager, Team Member, and with or without NSSRS ID#
    • Added validations to MIPS consent form.
  • Work has begun on our new NSSRS Reporting system.
    • New system will streamline the process and should reduce the amount of man hours it takes to submit this report.
    • We have developed a series of test cases to help us identify any errors or inaccuracies in the NSSRS reporting system.
  • We have developed a help desk monitoring system to help us monitor response times and frequently reported issues.
  • We have addressed several bugs including problems with validations on the IEP, Batch Printing, and the NSSRS report.
  • We interviewed three additional candidates for the Systems Analyst position.
    • Mike Danahy from ESU#2 was selected by the committee and will begin work on July 1, 2015

Discussion

New Features went live on the site. Notice and Consent for Early Intervention Initial Multidisciplinary Evaluation and Child Assessment. Notice of Meeting (IFSP) Filter to sort student lists by Case Manager, Team Member, and with or without NSSRS ID#. Added validations to MIPS consent form. Work has begun on our new NSSRS Reporting system. New system will streamline the process and should reduce the amount of man hours it takes to submit this report. We have developed a series of test cases to help us identify any errors or inaccuracies in the NSSRS reporting system. We have developed a help desk monitoring system to help us monitor response times and frequently reported issues. We have addressed several bugs including problems with validations on the IEP, Batch Printing, and the NSSRS report. We interviewed three additional candidates for the Systems Analyst position.

8.E.I.d. ILCD
Rationale

  • We continue to maintain the ILCD Staff Survey site
    • Our office emails data (along with a summary) to school districts upon request

Discussion

We continue to maintain the ILCD Staff Survey site. Our office emails data (along with a summary) to school districts upon request

8.E.II. Application Systems Analyst
Rationale

Recommend the ESUCC to hire Mike Danahy for the Application System Analyst position. 

Recommended Motion

Recommend the ESUCC approve the contract with Mike Danahy as the Application System Analyst and to authorize Executive Director, David Ludwig to sign the contract

Actions Taken

Motion Passed:  Recommend the ESUCC approve the contract with Mike Danahy as the Application System Analyst and to authorize Executive Director, David Ludwig to sign the contract passed with a motion by Beatty ESU 16 and a second by Uhing ESU 01.

Discussion

Executive Director discussed the interview process for the last three candidates. Recommend to hire Mike Danahy for position of Systems Analyst. Systems Analyst is working on PHP refresher course and will continue to work on code to get familiarized with SRS coding. Will have Systems Analyst go to Chicago to work for about a week. Attorney's will work with Soliant on transition of program.

8.E.III. Medicaid (Steve Milliken)
Rationale

Earlier this year Dennis Pool and I discussed Medicaid in regard to a statewide service and statewide funding.  Based upon this conversation, this has been listed as one of ten ESUCC Budget Goals.

Prior to the Christmas break, Steve Milliken and I began discussing Medicaid in regard to statewide services and increased funding for school districts, ESU's and ESUCC.  What this would or will be is unknown at this time as dialogue with the DHHS is essential.  A meeting was scheduled January 14, 2015 with Brian Halstead, Steve Milliken and I to discuss this possibility.  Steve and I will attend a meeting with the DHHS January 26, 2015 with the intention of being at the table for a possible partnership.

As per Brian Halstead, statute provides for a partnership between the DHHS and NDE.  With that said, our involvement could be structured as a contracted service provider through NDE; whereby, revision in state statute may not be required.  Again, this is all preliminary but worth pursing. 

NASB is involved in the MAPS portion of Medicaid; whereby, the partnership in question is specific to the MIPS portion of Medicaid.  Steve Milliken did indicate that our funding through this project as it stands now is around $3,000,000 per year which was similar to the state of Virginia.  After implementation of their statewide effort through coordination and increased staff, the total revenue for the state of Virginia increased from $3,000,000 to roughly $17,000,000 per year.  Again, Steve and I will need to have continued conversations with needed stakeholders to determine the possible direction for this project.

Discussion

Executive Director reports that he is continuing discussions with Steve Milliken and DHHS regarding Medicaid.

8.E.IV. Rule 11/Early Learning Connections
Discussion

Rule 11 addresses Early Childhood.

8.E.V. Title III and Migrant (NDE)
Rationale

How are the boundaries are determined and the options for ESUs. 

Discussion

Discussion was held around boundaries for ESUs regarding Title III and Migrant. How are lines drawn for consortium.

8.E.VI. Master Service Agreement
Rationale

MSA 2015-2016

Recommended Motion

Recommend to approve changes to Master Service Agreement

Discussion

Executive Director discussed Master Service Agreement (MSA) and budget goals of the SRS Project. SRS Advisory Committee will review tier structure process.

8.E.VI.a. SRS Budget Goals
Rationale

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($42,012 deficit)

Continue the process of employing a System's Analysts within ESUCC. 

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.

8.E.VI.b. Special Education Project Fees ($5000)
Actions Taken

Motion Passed:  Motion to retain current structure of $5000 admin fees passed with a motion by Beatty ESU 16 and a second by Radford ESU 17.

8.E.VI.c. SRS Tier Structure
Rationale


Actions Taken

Motion Passed:  Recommend ESUCC increase tiered structure by 10% for 2015-2016 passed with a motion by Beatty ESU 16 and a second by Schnoes ESU 03.

8.E.VI.d. ESPD Affiliate Budget Requests
Rationale

IEP Training Requests

Requesting IEP Facilitation Training:  New participants - $12,500, Refresher Course $1500 - providing grant from NDE is granted.   This training to be held in June 2015.

They would also like to keep their "one hour" meeting with KSB School Law for each of their three meetings a year. 

Recommended Motion

Recommend approval of ESPD Budget requests

Actions Taken

Motion to Amend Passed:  To amend the motion from: "Recommend approval of ESPD Budget requests" to: "Recommend approval of ESPD Budget requests by receiving discretionary funds or registration fees " passed with a motion by Beatty ESU 16 and a second by Tedesco ESU 11.

Discussion

To be used with discretionary funds or registration fees.

8.E.VII. Change SPED Committee name to Special Populations Committee
Recommended Motion

Recommend change SPED Committee name to Special Populations Committee

Actions Taken

Motion Passed:  Recommend change SPED Committee name to Special Populations Committee passed with a motion by Beatty ESU 16 and a second by Radford ESU 17.

8.F. Legislative Committee
8.F.I. ESUCC Legislative Action Plan
Rationale

Legislative Action Plan

Discussion

Executive Director reviewed the Legislative Action plan that was done last year by Legislative Committee. Discussed changes/updates to document. Core Service Funding/Distance Education - possibility of introducing a bill to increase those funds or reevaluate the formula used to determine funding. Budget hearing will be on March 9th - Executive Director and NDE Commissioner will be testifying.

8.F.II. Network NE Membership (Non-Profit Agencies)
Discussion

Bob Uhing was present to discuss the Network Nebraska Membership. Lincoln Diocese has applied to be on Network Nebraska as one entity. Applied for 1MG but requested 5MG. With added participation added it would increase participation fees substantially. Tech Committee approved sending a letter to Brenda Decker request agenda item to be put back on agenda because all information shared for further discussion. If they are allowed on, they have to pay a fair amount. Clearer define in statute.

8.F.III. LB 343 (Programs of Excellence)
Rationale

LB 343

Attachments
Discussion

Reviewed LB 343 (Programs of Excellence) still in Committee. The Committee will be meeting today, March 5, 2015. Senator Sullivan has a desire to move under TEEOSA - State Aide.

8.F.IV. LB 478 (ESU Facility Funding)
Attachments
Discussion

Continue for support of cent levy authority.

Poll Committee on who would use levy:
No: 1, 3, 4, 5, 10, 11, 16, 17, 18
Yes: 2, 6, 8, 9, 13
Abstain: 19
Absent: 7, 15

All ESUs agreed this a chronic need for ESUs.

8.F.V. LB 402 (DL)
Attachments
Discussion

Discussed the LB 402 hearing. Overall support was good.

9. New and Miscellaneous Business
9.A. Best Practices Discusion
President Jeff West
10. Unfinished Business
10.A. Bylaws & Policy Review
ESUCC President - Jeff West
10.B. Strategic Planning Process
Rationale

April 7-8 - ESU #3

Schedule for April ESUCC Committee/ESUCC Regular Meeting/NDE Collaboration

Strategic Planning Meeting - April 7

11. Public Comment: Recognition of Visitors
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

There none at this time.

12. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

Recommended Motion

Motion to enter into Executive Session

13. Adjournment
Recommended Motion

Motion to adjourn meeting

Actions Taken

Motion Passed:  Motion to adjourn meeting 1:13 PM passed with a motion by Lofquist ESU 09 and a second by Mowinkel ESU 08 .

Motion Passed:  Motion to adjourn meeting 1:13 PM passed with a motion by Lofquist ESU 09 and a second by Mowinkel ESU 08 .