ESU Coordinating Council
March 04, 2015 10:00 AM
Technology Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

2. Roll call
Discussion

Call to Order at 10:00

Staff: David Ludwig, Deb Hericks, Craig Peterson, Rhonda Eis (DL), Scott Isaacson (DL)

Visitors: Scott Jones, Dan Ellsworth (for Larianne Polk), Ron Cone

3. Agenda Item
Chair of Committee
3.A. ESUCC Technology Plan
Uhing/Ludwig
Attachments
3.A.I. Cloud Learning Environment Update
Rationale

Cloud Learning Environment

Discussion

Scott Isaacson reported ID Infrastructure, Identity, Data, and applications, portal.


Project Scope Elements - for each area (infrastructure, identity, data and applications)
Product Scope - what features will be delivered when the project/phase is completed
Project Plan - what we need to do to complete the project
Cost Analysis - what the project will cost, and alternative costs

Needs have been discussed and must be truly "statewide." Billing and sustainability have also been addressed/discussed.

3.A.II. IllniCloud Presentation
Scott Issacson/Mike Danahy
Discussion

Scott continues to work on "single sign-on." At this time the portal software needs to be re-defined for "Nebraska." At this time, Scott reported we are a bit behind regarding the "technology plan."

Bob reported the cloud is a big piece of the data dashboard. He also said this will impact every school in the State of Nebraska.

Brian Gegg added a question about "centers" and how it relates to certain ESUs. Network Nebraska as an option was also addressed. A list has been created, but not analyzed. Dave has visited with LPS and OPS also.

IlliniCloud has also "donated" more equipment to Nebraska. IlliniCloud representatives will give updates during the regularly scheduled ESUCC Meeting.

3.A.III. One Page Talking Point Document
Scott Issacson
Attachments
Discussion

A "draft" has been created by Scott Isaacson, so everyone can have access to relevant "Talking Points."

3.A.IV. Safari Update and Recommendation
Scott Isaacson
Attachments
Recommended Motion

Recommend process for approval of Safari contract negotiations

Discussion

Dave and Scott have been working with Andrew Schlessinger at Safari. The cost has increased exponentially. Scott indicated we need to discuss in-depth alternatives as soon as possible.

It was recommended that we continue to negotiate Safari and also analyze other relevant options.

3.A.V. MindShine Meeting Recap
Executive Director David Ludwig
Rationale

MindShine Meeting 022715

Discussion

MindShine is a company that designs software/solutions for K-12 schools and ESAs. Dave and Craig Peterson met with the owner to discuss possibilities, including a possible replacement for Safari and the ESchoolMall (Coop). The company has a team of 250 programmers that develop programs to meet individual organization needs. According to Craig, the cost is $35-$40 dollars per hour.

Further discussions included vetting the company, necessary big process and questioning Safari about the original contract, and costs that were originally quoted.

3.B. LMS Committee Recommendation/Budget Goals
Rationale

Under the current contract with Angel/Blackboard, 26,000 licenses have been purchased for use in ESUs and schools.  The total revenue for the LMS Project is $199,355 with the contract agreement for purchase of all licenses is $96,460.  The total revenue for LMS equals $102,895.  As we consider LMS options for next year, we need to consider replacement revenues for the LMS project in addition to the current budget deficit of $69,274. 

Attachments
Recommended Motion

Approve of the recommendations from the LMS Advisory Committee

Discussion

An RFP has been created to received detailed proposals. The committee discussed Moodle, BlackBoard, Canvas and Schoology. This does not preclude other vendors from responding to the RFP and being assessed.

The four aforementioned companies were discussed by an ad hoc LMS Committee.

The committee recommends the continued work on the RFP process.

3.C. Master Service Agreement
ESUCC Executive Director David Ludwig
Rationale

MSA 2015-2016

Actions Taken

Motion Passed:  Approve the proposed revisions within the MSA relative to Instructional Materials including, $5400 Project Administration, $5000 for Media Acquisition and $4500 for Special Projects. passed with a motion by Gegg ESU 05 and a second by DeTurk ESU 02 .

Discussion

The committee discussed numerous elements found within the MSA.

A focus was placed on Instructional Materials.

3.C.I. Approve IMAT Requests
Chair of Committee - Bob Uhing
Rationale

IMAT budget Goals:
ESUCC will approve a balanced budget beginning the 2015-16 year.  ($30,611 deficit)

Review and/or revise the costs for IMAT as reflected in the Master Services Agreement.

The cost for IMAT Support, as per the 2014-15 MSA, is $3,500 per ESU.  This level of service was increased $100 ($3,400) from the 2013-14 year.  During the 2012-13 year, IMAT support was $3,200 per ESU.  

With the budget reflecting a deficit of $30,611, a potential increase of $1,800 per ESU for the 2015-16 year would be needed to balance the budget with no increase in salary.  An increase of $1,900 per ESU is anticipated to include salary increases.  

Attachments
Recommended Motion

Recommend to approve PDO IMAT Requests

3.C.I.a. Approve revisions in IMAT support costs for Master Service Agreement
Recommended Motion

Approve revisions in IMAT support costs for Master Service Agreement

3.C.II. Approve NOC Budget Requests
Committee Chair - Bob Uhing
Attachments
Recommended Motion

Recommend to approve PDO NOC Budget Requests

Actions Taken

Motion Passed:  Recommend to approve PDO NOC Budget Requests passed with a motion by Uhing ESU 01 and a second by Fisher ESU 04.

3.C.III. Approve TAG Budget Requests
Chair of Committee - Bob Uhing
Rationale

3D Printing
Google Certification/re-certification
Internet Safety
Affiliate Meetings

Recommended Motion

Recommend to approve PDO TAG Budget Requests

Actions Taken

Motion Passed:  Recommend to approve PDO TAG Budget Requests passed with a motion by Gegg ESU 05 and a second by Lofquist ESU 09.

3.C.IV. Approve BlendEd Budget Requests
Committee Chair - Bob Uhing
Rationale

BlendEd Budget

Recommended Motion

Recommend to approve BlendEd Budget Requests

Actions Taken

Motion Passed:  Recommend to approve BlendEd Budget Requests passed with a motion by Uhing ESU 01 and a second by Gegg ESU 05.

Discussion

Dr. Uhing expressed the need to promote and train schools on NROC and EdReady.

3.D. Network Nebraska request
Committee Chair - Bob Uhing
3.D.I. Lincoln Diocese joining Network Nebraska
Chair of Committee - Bob Uhing
Attachments
Recommended Motion

Recommend approval of Lincoln Diocese joining Network NE

Actions Taken

Motion Passed:  The committee recommends that the ESUCC write a letter to Network Nebraska Advisory Group (NNAG) expressing concerns regarding the Lincoln Diocese joining Network Nebraska and to reexamine the criteria used allowing the Lincoln Diocese to join. passed with a motion by DeTurk ESU 02 and a second by Uhing ESU 01.

Discussion

Lincoln Diocese has requested to join Network Nebraska. Many issues were addressed including "fairness."

3.E. Application System Analyst
Chair of Committee - Bob Uhing
Discussion

Mike Danahy has been offered the position.

3.F. Technology Bond
Committee Chair - Bob Uhing
Discussion

Dr. Uhing shared information regarding the Data Dashboard and sustainability. In the future, approximately four years from now, the NDE will be moving from the NSSRS to the Data Dashboard.

There will need to be a funding source, and one avenue might be the "technology bond fund" offered through the Nebraska Public Facilities Finance Act.

3.G. Staff Reports (Written Reports)
Chair of Committee
3.G.I. Rhonda Eis
Rhonda Eis
Rationale

See attached report:

The IMat affiliate will be meeting on March 19th at ESU 11. On the agenda will be discussions on content purchases of individual titles, subscription streaming video services, status of the LOR and revising the process of preview and evaluation of new content purchases.

Attachments
3.G.II. Scott Isaacson
Scott Isaacson
Attachments
3.G.III. Gordon Roethemeyer
Gordon Roethemeyer
Attachments
4. Next Meeting Agenda Items
5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment