ESU Coordinating Council
March 04, 2015 12:00 PM
Executive Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

2. Roll Call
Discussion

Call to Order a 12:06

Staff: David Ludwig, Deb Hericks, Priscilla Quintana

Guests: Steve Williams

3. Agenda Item
Chair of Committee
3.A. Executive Director Evaluation
President - Jeff West
Discussion

Executive Director reviewed his evaluation with Board President and President Elect. Marge Beatty reviewed evaluation with Executive Committee and reviewed goals of the Executive Director. Copy of evaluation will be kept on file at the attorney's office and ESU 17 personnel file.

3.A.I. Staff Evaluations Template Consideration
Discussion

A tool needs to be created to be used with staff members. Executive Director will use his template to create evaluation with staff.

3.B. Lobbyist
Jeff West - President
Actions Taken

Motion Passed:  Recommend the ESUCC to pursue possibilities of hiring a lobbyist for the 2016 legislative session. passed with a motion by Radford ESU 17 and a second by Beatty ESU 16.

Discussion

Discussion was held regarding hiring an ESUCC lobbyist. Executive Director would appreciate the help with all involved with legislation. Lobbyist will need to make ESUCC a priority. Exec Committee recommends that the Executive Director will investigate a lobbyist.

3.C. ESUCC Contract Management
Rationale

ESUCC Contract Management

Discussion

Executive Director reviewed the contract management. Staff created document to track contracts when due, signed, reviewed by attorney, etc. This document will be reviewed at monthly budget meetings.

3.D. ESUCC/PDO Calendars 2015-2017
President - Jeff West
Rationale

ESUCC/PDO Calendar 2015-2107

Actions Taken

Motion Passed:  Recommend to adopt ESUCC /PDO 2015-2017 calendar passed with a motion by Gegg ESU 05 and a second by Radford ESU 17.

Discussion

Executive Committee reviewed the ESUCC/PDO two year calendars. Suggest to not add state ad-hoc meetings.

3.E. Master Service Agreement
President - Jeff West
Rationale

MSA 2015-2016

Discussion

Executive Committee reviewed the Master Service Agreement and changes to be made to document. Is it possible to make formulas consistent throughout document. ESUs can request a ceiling on amounts those items not specified or otherwise Board approve only areas that are known.

3.F. Auditor Invoice
Committee Chair - Jeff West
Attachments
Discussion

Executive Director reviewed invoice from the 2013-2014 audit.

3.G. NPERS Advisory Letter
Attachments
Discussion

Executive Director discussed the letter that was received letters from NPERS.

3.H. ESU 13 Visit
Attachments
Discussion

Executive Director visit the ESU 13 area. He visited 12 different schools in the ESU 13 area.

3.I. Math/Science Partnership Grant - Next Steps
Rationale

Start discussion for next cycle of MSP Grant.  We will need to write for the competitive grant.  Do we bring KICKS under the ESUCC at the time of the new grant partnership?

Actions Taken

Motion Passed:  Recommend to create an adhoc committee to start discussion of future of state-wide Math/Science Partnership. passed with a motion by Beatty ESU 16 and a second by Radford ESU 17.

Discussion

Discussion held around Math/Science Partnership. Grant writing should begin by November. Should ESUCC take over Science Grant. Create an Adhoc Committee to start discussion.

3.J. Contract Management - NVIS
Executive Director - David Ludwig
Attachments
Discussion

Executive Director reviewed contract/scope of contract/budget agreement. Contract needs to be in place with any vendor prior to work commencing.

4. Next Meeting Agenda Items
5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Actions Taken

Motion Passed:  Motion to adjourn meeting at 1:14 PM. passed with a motion by Beatty ESU 16 and a second by Radford ESU 17.