ESU Coordinating Council
April 07, 2015 3:30 PM
Technology Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

2. Roll call
3. Agenda Item
Chair of Committee
3.A. ESUCC Technology Plan
Uhing/Ludwig
Attachments
Discussion

Tech Plan was addressed very briefly. No questions or comments were made.

3.A.I. Single-Sign On Timeline/RFP
Chair of Committee - Bob Uhing
Rationale

An informal review of four vendors was conducted.  Two vendors offered only licensed software which would obligate licensing for a long-term period of time.  ESUCC would not own the software.  The third vendor did offer services for open source but was more costly and was not a complete solution.  The fourth vendor, Unicon, provides consulting services for the single-sign on project and portal system which mirrors the IliniCloud Consortium.  

Attachments
Recommended Motion

Recommend to waive ESUCC Board Policy: Purchasing 3012

Actions Taken

Motion Passed:  Recommend to waive ESUCC Board Policy: Purchasing 3012 passed with a motion by Bell ESU 10 and a second by Lofquist ESU 09.

Motion Passed:  Recommend to contract with Unicon for single sign on and portal consulting services with one half of the cost to be covered by ESUCC and the other by NDE. passed with a motion by Shoemake ESU 06 and a second by Bell ESU 10 .

Discussion

The committee reviewed the four vendor proposals.

Based on the information available, Unicon is the best fit. Unicon has worked with IlliniCloud and did about one-third of their work.

Further discussion took place regarding the ESUCC policy regarding bids and RFPs.



3.A.II. Cloud Learning Environment Update
Rationale

Cloud Learning Environment

Attachments
Discussion

Scott gave a brief update. Single sign on and the portal are the key elements.

Long term costs were covered.

3.A.III. One Page Talking Point Document
Scott Issacson
Attachments
Discussion

Scott shared there have been no major changes to the document. The document encapsulates what can be achieved with the cloud.

3.A.IV. Safari Update and Recommendation
Scott Isaacson
Rationale

Four goals were discussed within IMAT Regarding progress for the LOR:


1) To ensure content within each server remains active and available for each ESU;
2) To develop connectivity with all servers within the state;
3) To study, review, and acquire content to be placed within the LOR; and 
4) To develop, over time, a Nebraska branded LOR.

Attachments
Actions Taken

Motion Passed:  Recommend that ESUCC not contract on a statewide basis with Safari understanding that individual ESUs may contract with them on their own. passed with a motion by Fisher ESU 04 and a second by Shoemake ESU 06.

Discussion

According to Chris Watson, Safari representative, the cost for next year would be $2.60 per student if enough ESUs participated. Negotiations have continued to be tenuous.

A portion of a bill in the amount of $22,000 has been questioned. In the final analysis, the cost of Safari is not going to be sustainable.

3.B. Lincoln Archdiocese
Committee Chair - Bob Uhing
Attachments
Discussion

Dr. Uhing updated the committee regarding the issue with the Lincoln Archdiocese. Specifically, a win-win resolution regarding the cost to use Network Nebraska was reached for the 33 Lincoln Archdiocese schools allowing them one access point.

3.C. LMS Recommendations
Attachments
Discussion

Scott Isaacson shared vendor information and will bring back specifics in a "matrix" which will allow analysis of statewide pricing. The four vendors are Canvas, Schoology, Moodle and Blackboard. The data will be available in May for analysis.

Dave Ludwig shared that we will need to be cognizant of a sustainable revenue stream.

3.D. Master Service Agreement
ESUCC Executive Director David Ludwig
Rationale

MSA 2015-2016

3.D.I. Learn360
Rationale

Learn360 data

Learn360 Subscription Plan Price Quote - 2015-18
https://drive.google.com/file/d/0B7xDoSYz6504S0xLbG5wR3RZNzQ/view?usp=sharing

Learn360 ESU Costs 2015-16
https://docs.google.com/spreadsheets/d/1oSusMgFQIhSaieCsZYCmUyTbqm8_IELb6IYXrjpxT9c/edit?usp=sharing

IMat Meeting - March 19

Online Subscription Services
Motion: Move forward with Learn 360 for 2015-16 school year.
Motion: Molly Aschoff
Second: BIll Menousek

Discussion: Stay with vendor that we have been using. Consensus of the group was to continue to provide Learn360. Stable and consistent service.

ESU 1 - yes
ESU 3 - yes
ESU 4 - absent
ESU 5 - yes
ESU 7 - yes
ESU 8 - yes
ESU 9 - Yes
ESU 10 - Yes
ESU 11- No
ESU 13 - yes
ESU 15 - Sure, why not
ESU 16 - yes
ESU 17 - yes
ESU 18 - yes
ESU 19- yes

Motion Passed Affiliate

Attachments
Discussion

The committee discussed the cost of the Learn360 contract. In particular, a brief discussion took place regarding the multi year option.

In May, a motion will be made regarding action to take with Learn360.

3.D.II. Safari Montage
Actions Taken

Motion Passed:  Recommend that the committee refer new acquisitions to the full ESUCC Board for approval. passed with a motion by Bell ESU 10 and a second by Uhing ESU 01.

Discussion

Learn360 is a good "base" product. There was some discussion that some parties are not participating and are considering a move to digital or "e-libraries."


3.E. Approve New Acquisitions 2014-2015
Rhonda Eis
Rationale

IMAT members voted to recommend the purchase of new titles. The majority vote is to purchase titles from these two companies - Visual Learning and Disney Educational. Total cost is $22,650 to be divided by the fourteen participating ESUs. $1,6, 18 per ESU.  This will be an addition of 30-40 titles. Disney Educational has a varying price schedule for term lengths, so we can either purchase rights to 20 titles for a 5 year term or 31 titles for a 3 year term. I will be recommending that we go with the 3 year term and add the additional titles, but will defer that decision to the affiliate.

Late development not on my original report posted to the agenda: It was a split vote purchasing two titles from Human Relations Media. These titles are on teen suicide prevention and were originally recommended to support LB 923. I would like to poll the members again on these titles. If they agree to recommend for purchase, that would be an additional $3000.

This would  make then make the total cost $25,650 or  $1,832 per ESU for New Acquisitions.

Recommended Motion

Motion to approve new Acquisitions as voted on by IMAT Affiliate

Actions Taken

Motion Passed:  Motion to approve new Acquisitions as voted on by IMAT Affiliate passed with a motion by Bell ESU 10 and a second by Uhing ESU 01.

3.F. Approve IMAT Special Projects 2014-2015 Use
Rhonda Eis
Rationale

IMAT passed a motion for use: Use special project funds up to the budgeted amount to purchase developmental hours for front end single sign on and portal system for the ESUCC proposal while pursuing matching funds.

Yes: ESUs 1,3,5,6,7,10,11,13,15,16,17,18,19
No: ESU 9
Absent: ESU 4
Not participating in Special Projects: ESU 2 and ESU 6

The consensus was that they wanted to support the development and progression of the single sign on and portal system by directing the 2014-15 Special Project funds toward it with the intention to use future Special Projects fund for LOR. Special Project funds are $4,500 per ESU but actual cost billed out could be less if ESU 2 and ESU 6 have funds to add for development hours.


Recommended Motion

Recommend to use IMAT Special Project funds up to the budgeted amount to purchase developmental hours for front end single sign on and portal system for the ESUCC proposal while utilizing matching funds through NDE

Actions Taken

Motion Passed:  Recommend to use IMAT Special Project funds up to the budgeted amount to purchase developmental hours for front end single sign on and portal system for the ESUCC proposal while utilizing matching funds through NDE passed with a motion by Fisher ESU 04 and a second by Shoemake ESU 06.

3.F.I. NDE Contract
Chair of Committee - Bob Uhing
Attachments
Recommended Motion

Recommend approval of the NDE contract for Single Sign On/Portal System

Actions Taken

Motion Passed:  Recommend approval of the NDE contract for Single Sign On/Portal System passed with a motion by Lofquist ESU 09 and a second by DeTurk ESU 02 .

3.G. Bright Bytes Pilot Update
Chair of Committee - Bob Uhing
Discussion

The State of Nebraska continues to increase its numbers regarding those who use the survey.

3.H. Technology Chair Resignation
Committee Chair - Bob Uhing
Actions Taken

Motion Passed:  Recommend the committee accept Dr. Uhing's resignation effective at the end of this school year. passed with a motion by Fisher ESU 04 and a second by Lofquist ESU 09.

Discussion

Dr. Uhing has submitted his resignation as Technology Committee Chair which would take effect at the end of this school year.

3.I. Staff Reports
Chair of Committee
3.I.I. Rhonda Eis
Rhonda Eis
Attachments
3.I.II. Scott Isaacson
Scott Isaacson
Attachments
3.I.III. Gordon Roethemeyer
Gordon Roethemeyer
Attachments
Discussion

Rhonda Eis submitted a report, and was unfortunately absent due to illness.

Gordon shared that NROC has been successful, especially with Developmental Math. Developmental English should be available in the near future.

A flyer will be shared in the near future regarding NROC.

Data pertaining to actual "use" was discussed. Dave stated we will place an emphasis on using this data to drive the services we provide.

4. Next Meeting Agenda Items
5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Actions Taken

Motion Passed:  Move to adjourn. passed with a motion by Uhing ESU 01 and a second by Lofquist ESU 09.