ESU Coordinating Council
April 07, 2015 3:30 PM
Finance, Audit, and Budget Committee Meeting
1. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 3:05 PM.

Staff: David Ludwig, Deb Hericks, Priscilla Quintana

2. Roll Call
3. Agenda Item
Chair of Committee
3.A. Monthly Staff Budget Meeting - April 2, 2015
Committee Chair - Dennis Radford
Attachments
Discussion

Committee Chair reviewed the reports from the staff budget monthly meetings.

3.B. Approve Claims, Financials Statements, and Assets for Month of February
Chair of Committee
Rationale

 

Attachments
Recommended Motion

Recommend Approve Claims, Financials Statements, and Assets for Month of February

Actions Taken

Motion Passed:  Recommend Approve Claims, Financials Statements, and Assets for Month of February passed with a motion by Tedesco ESU 11 and a second by Schnoes ESU 03.

Discussion

Committee Chair reviewed the financial reports for February. We continue to review budget goals. LMS continues to be a concern with moving away from LMS to a menu of LMS's. Focus on service first, then funding.

3.C. Approval of March Expenses
Committee Chair - Dennis Radford
Attachments
Recommended Motion

Recommend motion to approve March expenses

Actions Taken

Motion Passed:  Recommend motion to approve March expenses with the addition of reimbursement of $1216.25 to Deb Hericks passed with a motion by Standish ESU 18 and a second by Schnoes ESU 03.

3.D. Approve ESUCC Credit Card Limit
Committee Chair - Dennis Radford
Rationale

Current limit of $10,000.

Recommended Motion

Recommend approval to raise the ESUCC credit card limit to $20,000

Actions Taken

Motion Passed:  Recommend approval to raise the ESUCC credit card limit to $30,000 with $20,000 for current card and $5000 for the additional two cards for staff. passed with a motion by Schnoes ESU 03 and a second by Gegg ESU 05.

Discussion

Discussion was help around held increasing the credit limit to $30,000.

3.E. Fiscal Management Goals (Departmental Carry Over)
Rationale

Coop Goals:

ESUCC will appprove a balanced budget beginning the 2018-19 year.  (3 years:  $149,485 deficit) 

Evaluate the effectiveness of ESM and provide recommendation(s) for continuation of ESM or recommendation(s) of a different software provider by May 2015.  

Review, recommend and implement expanded opportunities for the Coop Purchasing Project.  


LMS Goals:

ESUCC will approve a balanced budget beginning the 2017-18 year.  (2 years:  $69,274 deficit)

Evaluate the effectiveness of the current LMS and provide a recommendatoin for continuation of or recommendation for a new LMS by March 2015.

Review and/or revise the costs for the LMS as reflected in the Master Services Agreement.


SRS Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($42,012 deficit)

Continue the process of employing a System's Analysts within ESUCC.  

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.


IMAT Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($30,611 deficit)

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.

Discussion

Executive Director reviewed budget goals and process to balance deficit areas.

3.E.I. Coop
Rationale

Coop Goals:

ESUCC will appprove a balanced budget beginning the 2018-19 year.  (3 years:  $149,485 deficit)

Evaluate the effectiveness of ESM and provide recommendation(s) for continuation of ESM or recommendation(s) of a different software provider by May 2015.  

Review, recommend and implement expanded opportunities for the Coop Purchasing Project.  


3.E.II. SRS
Rationale

SRS Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($42,012 deficit)

Continue the process of employing a System's Analysts within ESUCC.  

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.


3.E.III. IMAT
Rationale

IMAT Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($30,611 deficit)

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.

3.E.IV. LMS (Committee Recommendation/Revenue)
Rationale

Under the current contract with Angel/Blackboard, 26,000 licenses have been purchased for use in ESUs and schools.  The total revenue for the LMS Project is $199,355 with the contract agreement for purchase of all licenses is $96,460.  The total revenue for LMS equals $102,895.  As we consider LMS options for next year, we need to consider replacement revenues for the LMS project in addition to the current budget deficit of $69,274. 


LMS Goals:

ESUCC will approve a balanced budget beginning the 2017-18 year.  (2 years:  $69,274 deficit)

Evaluate the effectiveness of the current LMS and provide a recommendatoin for continuation of or recommendation for a new LMS by March 2015.

Review and/or revise the costs for the LMS as reflected in the Master Services Agreement.


4. Next Meeting Agenda Items
5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Actions Taken

Motion Passed:  Motion to adjourn at 3:45 PM passed with a motion by Gegg ESU 05 and a second by Mowinkel ESU 08 .