ESU Coordinating Council
April 08, 2015 10:30 AM
Regular Meeting
1. ESU Coordinating Council Information
Rationale

Educational Service Unit Coordinating Council

Regular Meeting   
Wednesday, April 8, 2014 - 10:30 AM

Educational Service Unit No. 3
6949 South 110th Street
LaVista, NE 68128

Video Conference Sites: None Available

2. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement in the ESUCC website, NE Public Meeting site, and host site on March 30, 2014.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 10:30 AM.

Staff: David Ludwig, Scott Isaacson, Deb hericks, Gordon Roethemeyer, Priscilla Quintana, Craig Peterson

Guests: Steve Williams

3. Roll Call
4. Approval of Minutes
Attachments
Recommended Motion

Motion to approve the minutes as presented

Actions Taken

Motion Passed:  Motion to approve the minutes as presented passed with a motion by DeTurk ESU 02 and a second by Uhing ESU 01.

5. Petitions and Communications to the Board
5.A. State Board of Education and Nebraska Department of Education Report
Nebraska Department of Education
Discussion

Kraig Lofquist attended the NDE Board meeting in April. He shared some details of that meeting with the Committee.

5.B. Association of Education Service Agency's Report
AESA Representative - Jeff West
Discussion

No report given.

6. Executive Reports
6.A. Executive Director Report
Discussion

Executive Director discussed the continue improvement process. Three stakeholders: Internal partners, external partners, outside partners/businesses. We will start process of creating action plans - technology infrastructure and instructional delivery of technology. Decision Rules regarding data, create a committee with stakeholders to review/discuss.

6.B. Executive Committee Report
Discussion

Committee Chair reviewed committee notes.

6.B.I. Agenda Item
Chair of Committee
6.B.I.a. Math/Science Partnership Grant - Ad Hoc Committee Update
Msrge Beatty
Rationale

AdHoc Committee:
ESU 16 (Deb Paulman), ESU 17, ESU 3 (Sheree Person-Pandil), NMPDS (Helen Banzhaf)

AdHoc Meeting agenda

 

Discussion

Marge Beatty reviewed the notes/timeline from the Ad Hoc meeting. ESU 16 will discuss the transfer the fiscal agent of the grant to ESUCC but possibly will continue to coordinate the grant. Another meeting will be held after Executive Director has a conversation with the NDE Grant Coordinating.

6.B.I.b. NE State-wide Continuous Improvement Model
Executive Director - David M Ludwig
Rationale

http://www2.esu3.org/esu3/TESTING/NEStatewide_iframe.html

Discussion

We continue to discuss building a statewide continuous improvement process. Identifying stakeholders: internal, external and non-profit organizations. Discussion held regarding ESUCC doing an Advanced Accreditation process/Continuous Improvement Model.

6.B.I.c. Lobbyist
Executive Director - David M Ludwig
Discussion

Executive Director has been visiting with other individuals regarding ESUCC having another Lobbyist. The lobbyist could represent all ESUs. Continue to have discussions regarding lobbyist including a scope of work. Executive Committee to review and proceed with gathering information/setting parameters on lobbyist including a "no compete clause."

6.B.I.d. Master Service Agreement
Rationale

MSA

Future Development:  The MSA would be placed as an agenda item for each ESUCC Subcommittee beginning September of each fiscal year.  The MSA, as a standing agenda item, would create dialogue for future development of the MSA as well as a long-range planning.  

Discussion

Future Development: The MSA would be placed as an agenda item for each ESUCC Subcommittee beginning September of each fiscal year. The MSA, as a standing agenda item for applicable committees, would create dialogue for future development of the MSA as well as a long-range planning.

6.B.I.e. MOU with ESUCC/NDE
Committee Chair - Jeff West
Attachments
Discussion

Working on MOU with NDE, review this month and approve at May meeting. Defines scope of work and individual contracts will follow. Approval at May meeting.

6.B.I.f. ESUCC/NCSA Committee
Executive Director- David Ludwig
Rationale

Committee: 

NCSA:  Mike Dulaney, Megan Hillabrand, Ryan Ricenbow
ESUCC:  David Ludwig, Nick Ziegler, Dawn Ferreyra

Met on March 30, 2015 at NCSA office in Lincoln. 

Discussion

The Committee met to start discussion regarding the NCSA/ESUCC Technology Agreement. Keep discussions positive regarding agreement with NCSA. Possible focus on a statewide initiative integrating technology.

6.B.I.g. ESU 50 Year Celebration
Jeff West - President
Discussion

Celebrate the creation of ESU - September 2015. Possibility to have PDO Planning Committee plan celebration. Use advertising, logo, etc. ESUCC Committee to help plan - Schnoes, Polk, DeTurk, Shoemake.

7. Public Comment
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

This is none at this time.

8. Recommendations from Standing Committees and Project Reports
Rationale

NOTE: At this time, reports from the chairs of the ESUCC Committees are presented. The Reports summarize recommendations from the Committee and also include items of information presented for the purpose of keeping the Board of the Educational Service Unit Coordinating Council informed.

Committee chairs will make recommendations to the full Board to approve items considered during the Standing Committee meetings held beginning at 8:00 a.m., April 7.  Generally, in-depth discussion of action items takes place at Committee meetings, which are open to the public.

8.A. Finance, Audit, Budget Committee
Discussion

Committee Chair reviewed comments from FAB committee.

8.A.I. Agenda Item
Chair of Committee
8.A.I.a. Monthly Staff Budget Meeting - April 2, 2015
Committee Chair - Dennis Radford
Attachments
Discussion

Committee Chair reviewed the reports from the staff budget monthly meetings.

8.A.I.b. Approve Claims, Financials Statements, and Assets for Month of February
Chair of Committee
Rationale

 

Attachments
Recommended Motion

Recommend Approve Claims, Financials Statements, and Assets for Month of February

Actions Taken

Motion Passed:  Recommend Approve Claims, Financials Statements, and Assets for Month of February passed with a motion by Tedesco ESU 11 and a second by Standish ESU 18.

Discussion

Committee Chair reviewed the financial reports for February. We continue to review budget goals. LMS continues to be a concern with moving away from LMS to a menu of LMS's. Focus on service first, then funding. Executive Director reviewed the budget goals for deficit areas.

8.A.I.c. Approval of March Expenses
Committee Chair - Dennis Radford
Attachments
Recommended Motion

Recommend motion to approve March expenses

Actions Taken

Motion Passed:  Recommend motion to approve March expenses with the addition of reimbursement of $1216.25 to Deb Hericks passed with a motion by Radford ESU 17 and a second by Tedesco ESU 11.

8.A.I.d. Approve ESUCC Credit Card Limit
Committee Chair - Dennis Radford
Rationale

Current limit of $10,000.

Recommended Motion

Recommend approval to raise the ESUCC credit card limit to $20,000

Actions Taken

Motion Passed:  Recommend approval to raise the ESUCC credit card limit to $30,000 with $20,000 for current card and $5000 for the additional two cards for staff passed with a motion by Mowinkel ESU 08 and a second by Polk ESU 07.

Discussion

Discussion was help around held increasing the credit limit to $30,000.

8.A.I.e. Fiscal Management Goals (Departmental Carry Over)
Rationale

Coop Goals:

ESUCC will appprove a balanced budget beginning the 2018-19 year.  (3 years:  $149,485 deficit) 

Evaluate the effectiveness of ESM and provide recommendation(s) for continuation of ESM or recommendation(s) of a different software provider by May 2015.  

Review, recommend and implement expanded opportunities for the Coop Purchasing Project.  


LMS Goals:

ESUCC will approve a balanced budget beginning the 2017-18 year.  (2 years:  $69,274 deficit)

Evaluate the effectiveness of the current LMS and provide a recommendatoin for continuation of or recommendation for a new LMS by March 2015.

Review and/or revise the costs for the LMS as reflected in the Master Services Agreement.


SRS Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($42,012 deficit)

Continue the process of employing a System's Analysts within ESUCC.  

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.


IMAT Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($30,611 deficit)

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.

Discussion

Executive Director reviewed budget goals and process to balance deficit areas.

8.A.I.e.*. Coop
Rationale

Coop Goals:

ESUCC will appprove a balanced budget beginning the 2018-19 year.  (3 years:  $149,485 deficit)

Evaluate the effectiveness of ESM and provide recommendation(s) for continuation of ESM or recommendation(s) of a different software provider by May 2015.  

Review, recommend and implement expanded opportunities for the Coop Purchasing Project.  


8.A.I.e.*. SRS
Rationale

SRS Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($42,012 deficit)

Continue the process of employing a System's Analysts within ESUCC.  

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.


8.A.I.e.*. IMAT
Rationale

IMAT Goals:

ESUCC will approve a balanced budget beginning the 2015-16 year.  ($30,611 deficit)

Review and/or revise the costs for SRS as reflected in the Master Services Agreement.

8.A.I.e.*. LMS (Committee Recommendation/Revenue)
Rationale

Under the current contract with Angel/Blackboard, 26,000 licenses have been purchased for use in ESUs and schools.  The total revenue for the LMS Project is $199,355 with the contract agreement for purchase of all licenses is $96,460.  The total revenue for LMS equals $102,895.  As we consider LMS options for next year, we need to consider replacement revenues for the LMS project in addition to the current budget deficit of $69,274. 


LMS Goals:

ESUCC will approve a balanced budget beginning the 2017-18 year.  (2 years:  $69,274 deficit)

Evaluate the effectiveness of the current LMS and provide a recommendatoin for continuation of or recommendation for a new LMS by March 2015.

Review and/or revise the costs for the LMS as reflected in the Master Services Agreement.


8.B. Technology Committee
Discussion

Committee chair reviewed discussion from Technology Committee.

8.B.I. Agenda Item
Chair of Committee
8.B.I.a. ESUCC Technology Plan
Uhing/Ludwig
Attachments
Discussion

Tech Plan was addressed very briefly. No questions or comments were made.

8.B.I.a.*. Single-Sign On Timeline/RFP
Chair of Committee - Bob Uhing
Rationale

ESUCC Policies


An informal review of four vendors was conducted.  Two vendors offered only licensed software which would obligate licensing for a long-term period of time.  ESUCC would not own the software.  The third vendor did offer services for open source but was more costly and was not a complete solution.  The fourth vendor, Unicon, provides consulting services for the single-sign on project and portal system which mirrors the IliniCloud Consortium.  

Attachments
Recommended Motion

Recommend to waive ESUCC Board Policy: Purchasing 3012

Actions Taken

Motion Passed:  Recommend to waive ESUCC Board Policy: Purchasing 3012 passed with a motion by Schnoes ESU 03 and a second by DeTurk ESU 02 .

Motion Passed:  Recommend to contract with Unicon for single sign on and portal consulting services with one half of the cost to be covered by ESUCC and the other by NDE passed with a motion by Uhing ESU 01 and a second by DeTurk ESU 02 .

Discussion

The committee reviewed the four vendor proposals.

Based on the information available, Unicon is the best fit. Unicon has worked with IlliniCloud and did about one-third of their work.

Further discussion took place regarding the ESUCC policy regarding bids and RFPs.



8.B.I.a.*. Cloud Learning Environment Update
Rationale

Cloud Learning Environment

Attachments
Discussion

Scott gave a brief update. Single sign on and the portal are the key elements.

Long term costs were covered.

8.B.I.a.*. One Page Talking Point Document
Scott Issacson
Attachments
Discussion

Scott shared there have been no major changes to the document. The document encapsulates what can be achieved with the cloud.

8.B.I.a.*. Safari Update and Recommendation
Scott Isaacson
Rationale

Four goals were discussed within IMAT Regarding progress for the LOR:


1) To ensure content within each server remains active and available for each ESU;
2) To develop connectivity with all servers within the state;
3) To study, review, and acquire content to be placed within the LOR; and 
4) To develop, over time, a Nebraska branded LOR.

Attachments
Actions Taken

Motion Passed:  Recommend that ESUCC not contract on a statewide basis with Safari understanding that individual ESUs may contract with them on their own passed with a motion by Uhing ESU 01 and a second by Beatty ESU 16.

Discussion

According to Chris Watson, Safari representative, the cost for next year would be $2.60 per student if enough ESUs participated. Negotiations have continued to be tenuous.

A portion of a bill in the amount of $22,000 has been questioned. In the final analysis, the cost of Safari is not going to be sustainable.

8.B.I.b. Lincoln Archdiocese
Committee Chair - Bob Uhing
Attachments
Discussion

Committee Chair updated the committee regarding the issue with the Lincoln Archdiocese. Specifically, a win-win resolution regarding the cost to use Network Nebraska was reached for the 33 Lincoln Archdiocese schools allowing them one access point.

8.B.I.c. LMS Recommendations
Attachments
Discussion

Scott Isaacson shared vendor information and will bring back specifics in a "matrix" which will allow analysis of statewide pricing. The four vendors are Canvas, Schoology, Moodle and Blackboard. The data will be available in May for analysis.

Dave Ludwig shared that we will need to be cognizant of a sustainable revenue stream.

8.B.I.d. Master Service Agreement
ESUCC Executive Director David Ludwig
Rationale

MSA 2015-2016

8.B.I.d.*. Learn360
Rationale

Learn360 data

Learn360 Subscription Plan Price Quote - 2015-18
https://drive.google.com/file/d/0B7xDoSYz6504S0xLbG5wR3RZNzQ/view?usp=sharing

Learn360 ESU Costs 2015-16
https://docs.google.com/spreadsheets/d/1oSusMgFQIhSaieCsZYCmUyTbqm8_IELb6IYXrjpxT9c/edit?usp=sharing

IMat Meeting - March 19

Online Subscription Services
Motion: Move forward with Learn 360 for 2015-16 school year.
Motion: Molly Aschoff
Second: BIll Menousek

Discussion: Stay with vendor that we have been using. Consensus of the group was to continue to provide Learn360. Stable and consistent service.

ESU 1 - yes
ESU 3 - yes
ESU 4 - absent
ESU 5 - yes
ESU 7 - yes
ESU 8 - yes
ESU 9 - Yes
ESU 10 - Yes
ESU 11- No
ESU 13 - yes
ESU 15 - Sure, why not
ESU 16 - yes
ESU 17 - yes
ESU 18 - yes
ESU 19- yes

Motion Passed Affiliate

Attachments
Discussion

The committee discussed the cost of the Learn360 contract. In particular, a brief discussion took place regarding the multi year option.

In May, a motion will be made regarding action to take with Learn360.

8.B.I.d.*. Safari Montage
Discussion

Learn360 is a good "base" product. There was some discussion that some parties are not participating and are considering a move to digital or "e-libraries."


8.B.I.e. Approve New Acquisitions 2014-2015
Rhonda Eis
Rationale

IMAT members voted to recommend the purchase of new titles. The majority vote is to purchase titles from these two companies - Visual Learning and Disney Educational. Total cost is $22,650 to be divided by the fourteen participating ESUs. $1,6, 18 per ESU.  This will be an addition of 30-40 titles. Disney Educational has a varying price schedule for term lengths, so we can either purchase rights to 20 titles for a 5 year term or 31 titles for a 3 year term. I will be recommending that we go with the 3 year term and add the additional titles, but will defer that decision to the affiliate.

Late development not on my original report posted to the agenda: It was a split vote purchasing two titles from Human Relations Media. These titles are on teen suicide prevention and were originally recommended to support LB 923. I would like to poll the members again on these titles. If they agree to recommend for purchase, that would be an additional $3000.

This would  make then make the total cost $25,650 or  $1,832 per ESU for New Acquisitions.

Recommended Motion

Motion to approve new Acquisitions as voted on by IMAT Affiliate

Actions Taken

Motion to Amend Passed:  To amend the motion from: "Motion to approve new Acquisitions as voted on by IMAT Affiliate" to: "Motion to approve new Acquisitions as voted on by IMAT Affiliate with the understanding that a new selection process be put in place for 2015-2016" passed with a motion by Bell ESU 10 and a second by Gegg ESU 05.

Discussion

Discussion regarding moving forward with new acquisitions. Suggested to table the motion until next month so that more discussion/information can happen.

8.B.I.f. Approve IMAT Special Projects 2014-2015 Use
Rhonda Eis
Rationale

IMAT passed a motion for use: Use special project funds up to the budgeted amount to purchase developmental hours for front end single sign on and portal system for the ESUCC proposal while pursuing matching funds.

Yes: ESUs 1,3,5,6,7,10,11,13,15,16,17,18,19
No: ESU 9
Absent: ESU 4
Not participating in Special Projects: ESU 2 and ESU 6

The consensus was that they wanted to support the development and progression of the single sign on and portal system by directing the 2014-15 Special Project funds toward it with the intention to use future Special Projects fund for LOR. Special Project funds are $4,500 per ESU but actual cost billed out could be less if ESU 2 and ESU 6 have funds to add for development hours.


Recommended Motion

Recommend to use IMAT Special Project funds up to the budgeted amount to purchase developmental hours for front end single sign on and portal system for the ESUCC proposal while utilizing matching funds through NDE

Actions Taken

Motion Passed:  Recommend to use IMAT Special Project funds up to the budgeted amount to purchase developmental hours for front end single sign on and portal system for the ESUCC proposal while utilizing matching funds through NDE passed with a motion by Tedesco ESU 11 and a second by Gegg ESU 05.

8.B.I.f.*. NDE Contract
Chair of Committee - Bob Uhing
Attachments
Recommended Motion

Recommend approval of the NDE contract for Single Sign On/Portal System

Actions Taken

Motion Passed:  Recommend approval of the NDE contract for Single Sign On/Portal System passed with a motion by Uhing ESU 01 and a second by Polk ESU 07.

8.B.I.g. Bright Bytes Pilot Update
Chair of Committee - Bob Uhing
Discussion

The State of Nebraska continues to increase its numbers regarding those who use the survey.

8.B.I.h. Technology Chair Resignation
Committee Chair - Bob Uhing
Discussion

Dr. Uhing has submitted his resignation as Technology Committee Chair which would take effect at the end of this school year.

8.B.I.i. Staff Reports
Chair of Committee
8.B.I.i.*. Rhonda Eis
Rhonda Eis
Attachments
8.B.I.i.*. Scott Isaacson
Scott Isaacson
Attachments
8.B.I.i.*. Gordon Roethemeyer
Gordon Roethemeyer
Attachments
Discussion

Rhonda Eis submitted a report, and was unfortunately absent due to illness.

Gordon shared that NROC has been successful, especially with Developmental Math. Developmental English should be available in the near future.

A flyer will be shared in the near future regarding NROC.

Data pertaining to actual "use" was discussed. Dave stated we will place an emphasis on using this data to drive the services we provide.

8.C. Cooperative Purchasing Project
8.C.I. Agenda Item
Committee Chair - Paul Tedesco
8.C.I.a. Coop Vision
Committee Chair - Paul Tedesco
Rationale

Commitments/Beliefs:

    Enhance Cooperative Purchasing through effective statewide communication.
    Provide equitable statewide pricing for goods and services.
    Provide a user friendly sourcing and procurement system to meet the needs of member entities.
    Provide statewide and nationally leveraged contracts to it’s members.
    Savings realized by purchasing in quantity for present and future procurement needs.

Action Plan:

    Increase the utilization of Coop negotiated contracts by all member entities by increasing communications to member key contacts.
    Increase membership of Coop by actively engaging non-participating schools and other public agencies when opportunities present themselves.
    Have a balanced budget by the 2018-19 year.

8.C.I.b. COOP Goals
Committee Chair - Paul Tedesco
8.C.I.b.*. Reduce the Number of POs
Committee Chair - Paul Tedesco
8.C.I.b.*. Billing Responsive to District needs
Committee Chair - Paul Tedesco
8.C.I.b.*. Enhancement of Coop through Statewide communication
Committee Chair - Paul Tedesco
8.C.I.b.*. Effective statewide training
Committee Chair - Paul Tedesco
8.C.I.b.*. Develop a "user friendly" environment
Committee Chair - Paul Tedesco
8.C.I.b.*. Ensure on-time delivery
Committee Chair - Paul Tedesco
8.C.I.c. Program Updates
Committee Chair - Paul Tedesco
8.C.I.c.*. Annual/Paper Buy
Committee Chair - Paul Tedesco
Discussion

It was noted that paper orders are down just a little this year, as compared to last year.

8.C.I.c.*.-. 2015 Paper Buy Totals
Paul Tedesco
Rationale

Attached are reports from the recent Paper Buy and totals by ESU.

Attachments
8.C.I.c.*. Specials Buys
Committee Chair - Paul Tedesco
8.C.I.c.*.-. Recommend Adobe Enterprise License Agreement
Paul Tedesco
Rationale

ESUCC Policies

This agreement isn't a direct purchasing agreement with Adobe for Products & Services but rather each School District must purchase through a Channel Partner (ESUCC currently has an agreement with Journey Ed/Academic Superstore and Admin fees would come from this agreement).

Background: In May 2013 Adobe moved to an entirely subscription based, term software licensing model, the Creative Cloud. The proposed agreement is designed to provide Nebraska K-12 School Districts with the opportunity to participate in a statewide Enterprise Term Licensing Agreement (ETLA) which will leverage the buying power of all Nebraska institutions to lower K-12 costs for industry standard creative tools regardless of the size of the institution.

Proposal: Adobe is proposing an ETLA to cover all faculty, staff and district owned machines (including student 1-1 deployments). This agreement provides K-12 district wide access to Creative Cloud Enterprise for High Schools and Middle Schools and Photoshop Elements, Premiere Elements and Acrobat XI Pro for Elementary Schools and can be deployed to all institution owned machines. This agreement will provide access to Adobe software, at a price that is not available to individual institutions.

Benefits:  The ETLA locks in proposed pricing for the next 3+ years, ensuring a predictable budget item for Adobe software. It establishes a consistent approach to Adobe licensing by enabling streamlined deployment and simplified license management for Adobe Creative Software and provides access for all faculty, staff, lab and classroom machines at the district, ensuring equitable access across the campuses.

Negotiated Pricing: Nebraska K-12 Districts are being extended a pricing structure that benefits all members, from the largest to smallest institutions. All participating institutions are required to license their entire faculty and staff; pricing is per FTE, the ETLA term is three years, payments are made annually.

ETLA Coverage Models – Two Models:

1) District Wide Coverage = $24 / FTE (Faculty & Staff, knowledge workers only).

  • The ETLA will cover 100% of institutionally owned computers for Acrobat Professional.
  • High Schools and Jr. High Schools will have 100% coverage of Adobe Creative Cloud;
  • Elementary Schools (K-6) will have 100% coverage of Photoshop & Premier Elements
  • The ETLA includes Work at home rights for all faculty and staff are included at $10 per user per year, for two personal computers.

Or

 2) Device Based Licensing

Creative Cloud Desktop Applications- $145.00 per device

Attachments
Recommended Motion

To waive RFP policy and have ESUCC Executive Director sign contract for Adobe Enterprise Term License Agreement ETLA, upon favorable review by ESUCC attorney.

Actions Taken

Motion Passed:  To waive RFP policy and have ESUCC Executive Director sign contract for Adobe Enterprise Term License Agreement ETLA, upon favorable review by ESUCC attorney. passed with a motion by Tedesco ESU 11 and a second by Mowinkel ESU 08 .

Discussion

This agreement isn't a direct purchasing agreement with Adobe for Products & Services but rather each School District must purchase through a Channel Partner (ESUCC currently has an agreement with Journey Ed/Academic Superstore and Admin fees would come from this agreement).

Proposal: Adobe is proposing an ETLA to cover all faculty, staff and district owned machines (including student 1-1 deployments). This agreement provides K-12 district wide access to Creative Cloud Enterprise for High Schools and Middle Schools and Photoshop Elements, Premiere Elements and Acrobat XI Pro for Elementary Schools and can be deployed to all institution owned machines. This agreement will provide access to Adobe software, at a price that is not available to individual institutions.

Benefits: The ETLA locks in proposed pricing for the next 3+ years, ensuring a predictable budget item for Adobe software. It establishes a consistent approach to Adobe licensing by enabling streamlined deployment and simplified license management for Adobe Creative Software and provides access for all faculty, staff, lab and classroom machines at the district, ensuring equitable access across the campuses.

Negotiated Pricing: Nebraska K-12 Districts are being extended a pricing structure that benefits all members, from the largest to smallest institutions. All participating institutions are required to license their entire faculty and staff; pricing is per FTE, the ETLA term is three years, payments are made annually.

8.C.I.c.*. AEPA
Committee Chair - Paul Tedesco
8.C.I.c.*.-. Recommend payment of AEPA yearly fees
Paul Tedesco
Rationale

AEPA collects membership fees through a formula based off total Admin fees received from vendors.  See attached spreadsheet.  Fees for January 1, 2014 to December 31, 2014 total $3,413.63 and is calculated from $127,575.32 Admin fees received from AEPA vendors.

Attachments
Recommended Motion

Recommend payment of AEPA Assessment fees for the time period of January 1, 2014 to December 31, 2014 in the amount of $3,413.63.

Discussion

AEPA collects membership fees through a formula based off total Admin fees received from vendors. See attached spreadsheet. Fees for January 1, 2014 to December 31, 2014 total $3,413.63 and is calculated from $127,575.32 Admin fees received from AEPA vendors.

8.C.I.d. Interlocal Agreement to share Coop Purchasing Director
Committee Chair - Paul Tedesco
Attachments
Recommended Motion

Recommend approval of Interlocal Agreement to share the ESUCC Coop Purchasing Director

Actions Taken

Motion Passed:  Recommend approval of Interlocal Agreement to share the ESUCC Coop Purchasing Director passed with a motion by Polk ESU 07 and a second by Bell ESU 10 .

8.C.I.e. Future Effort/Timeline
Committee Chair - Paul Tedesco
Rationale


8.C.I.f. Financial
Committee Chair - Paul Tedesco
8.C.I.g. Statewide Communications
Committee Chair - Paul Tedesco
8.C.I.h. Policy & Procedures
Committee Chair - Paul Tedesco
8.D. PD Leadership Committee
8.D.I. Agenda Item
Chair of Committee
8.D.I.a. May PDO
Committee Chair - Kraig Lofquist
Rationale

May PDO

Discussion

Reviewed the May PDO Schedule. First day will be with Brad Giese. Members of PDO appreciate administrator participation.

8.D.I.b. Master Service Agreement
Committee Chair - Kraig Lofquist
Rationale

MSA 2015-2016

8.D.I.b.*. NWEA
Committee Chair - Kraig Loquist
Rationale

Note from Kelly Tisdale from NWEA

I wanted to re-iterate a couple of things that may help you when communicating back the value of the one-day training to the admins:

  • We are sending out 2 facilitators for the 4/9 training- this will provide the ability to work more in smaller groups to cover more
  • We extended the training day to be 8 hours
  • We will be providing the follow up online pieces

Also, to reinforce the value of continuing the certified facilitator program for those ESU’s who are considering dropping out:

  • The CF program provides unlimited online access to all of the latest facilitator materials- these cannot be accessed/used if not certified
  • The CF program provides on-going learning support (Amy’s team) which includes support in online coursework, QA webinars, one-on-one support if needed
  • The CF program provides main point of contact (through myself) which includes things like proactive updates, coordinating events, overall program maintenance
  • The Account Manager for NE (Susan K) for billing and account maintenance, as well as direct partner support

Discussion

Contract with NWEA is under review. They will have ready End of April. Will bring forth for MSA approval after contract set. Executive Director will contact NWEA regarding contract.

8.D.I.b.*. Technology Committee Recommendations
Committee Chair - Kraig Loquist
Discussion

Goals:

Remain content on servers
Write software to connect servers
Take time on content

8.D.I.b.*.-. Safari Montage
Committee Chair - Kraig Loquist
Discussion

There will be recommendation from the Technology Committee.

8.D.I.b.*.-. Learn360
Committee Chair - Kraig Loquist
Discussion

Learn360 will be tabled and brought forth from Technology at May meeting.

8.D.I.c. MSP Math Grant Updates
Deb Hericks
Rationale

AdHoc Committee met to review MSP Future  MSP AdHoc Committee

Reimbursement request sent in on 3/27/15 for $47, 626.83.  NMPDS sessions 1-5 are now complete.  Three day BlendEd training June 2-4, in Kearney with Otis Pierce and Craig Hicks as trainers. 

Discussion

AdHoc Committee met to start discussion on the future of the MSP Grant. Will continue to have discussions regarding the transition of the KICKS grant to ESUCC.

8.D.I.c.*. NMPDS 2015-2016 Preliminary Budget
Committee Chair - Kraig Lofquist
Attachments
Discussion

THE NMPDS preliminary budget for 2015-2016 has been sent into NDE for approval. We will have chance to revise budget at the end of current grnt cycle.

8.D.I.c.*. NMPDS Brochure for 2015-2016
Committee Chair - Kraig Loquist
Attachments
Discussion

Currently, registering for next year participants. Brochures have been sent out to ESU Math Cadre and emails have been sent to Math Cadre, Math Champions, and current participants.

8.E. Special Populations Committee
8.E.I. Agenda Item
Chair of Committee
8.E.I.a. Wade Fruhling - SRS Report
Wade Fruhling
Attachments
8.E.I.a.*. AAP
Rationale

  • Met with Dean Folkers regarding how the AAP and SRS websites will fit into the larger NDE Data Dashboard project.
    • Connecting to this system is now one of our highest priorities.
    • Dean advised us to wait until the Nebraska Education Data Standard (NEDS) is completed before we begin work on this project.

Discussion

Met with Dean Folkers regarding how the AAP and SRS websites will fit into the larger NDE Data Dashboard project. Connecting to this system is now one of our highest priorities. Dean Folkers advised us to wait until the Nebraska Education Data Standard (NEDS) is completed before we begin work on this project.

8.E.I.a.*. Project Para
Rationale

  • Marjorie is in the process of updating the code for all of the pages with forms
    • This is an on going process and will continue for several more months.
    • Updated code will improve stability and security of site.
    • Small design changes are being made as well.

Discussion

Marjorie Bisbee is in the process of updating the code for all of the pages with forms. This is an on going process and will continue for several more months. Updated code will improve stability and security of site. Small design changes are being made as well.

8.E.I.a.*. SRS Report
Rationale

  • SRS Advisory Board was held on March 19th
    • A 10% one-time fee increase was approved.
    • New priority list
      • Update NSSRS Reporting System
      • Add ability to search by Student Disability
      • Add multiple text boxes for parent/guardian phone numbers
      • Add additional text boxes to address how services will be provided with Regular Education Peers, Special Education with Regular Education Peers, and Special Education without Regular Education Peers
      • Convert Parent/Guardian Screen to Zend Framework
      • Convert Student Teams Screen to Zend Framework
    • Soliant was informed about new Systems Analyst on March 26.
      • Soliant took the news very well, and agreed to help in the transition process as follows:
        • Provide an extended training for Mike in Chicago once he officially starts.
        • Add comments/documentation to the SRS code to describe what the code is doing
        • Provide data dictionary so that Mike will know where data is located on the database
        • Mike will meet with Jesse From Soliant on April 9th for an initial Q+A
  • We have developed a new testing system for the NSSRS Reports
    • This will help us identify NSSRS data problems early and hopefully fix them before them become a problem
  • Systems Analyst Transition
    • Met with Mike Danahy, Scott Issacson, and Dave Ludwig to discuss Mike’s Transition to SRS
      • Provided a short demonstration of the SRS site
      • Talked about the technology used in SRS and how the overall system is set up
      • Provided Mike with access to SRS code
      • Discussed having Wade Fruhling learn programming skills to help support Mike and improve his overall understanding of the system

Discussion

SRS Advisory Board was held on March 19th. A 10% one-time fee increase was approved.

New priority list: Update NSSRS Reporting System, add ability to search by Student Disability, add multiple text boxes for parent/guardian phone numbers, add additional text boxes to address how services will be provided with Regular Education Peers, Special Education with Regular Education Peers, and Special Education without Regular Education Peers, convert Parent/Guardian Screen to Zend Framework, convert Student Teams Screen to Zend Framework

Soliant was informed about new Systems Analyst on March 26. Soliant took the news very well, and agreed to help in the transition process as follows: provide an extended training for Mike in Chicago once he officially starts, add comments/documentation to the SRS code to describe what the code is doing, provide data dictionary so that Mike will know where data is located on the database

Mike will meet with Jesse From Soliant on April 9th for an initial Q+A

We have developed a new testing system for the NSSRS Reports. This will help us identify NSSRS data problems early and hopefully fix them before them become a problem

Systems Analyst Transition:
Met with Mike Danahy, Scott Issacson, and Dave Ludwig to discuss Mike’s Transition to SRS. Provided a short demonstration of the SRS site. Talked about the technology used in SRS and how the overall system is set up. Provided Mike with access to SRS code. Discussed having Wade Fruhling learn programming skills to help support Mike and improve his overall understanding of the system


8.E.I.a.*. ILCD
Rationale

  • We continue to maintain the ILCD Staff Survey site
    • Our office emails the data (along with a summary) to school districts upon request

8.E.I.b. SRS Mission/Vision
Committee Chair - Beatty
Rationale

SRS Mission/Vision

Discussion

Wade Fruhling reviewed the SRS mission and vision with his advisory board and the Special Populations committee. ESPD Affiliate review the mission and vision as well.

8.E.I.c. Application Systems Analyst: Transition Time Line
Committee Chair - Marge Beatty
Rationale

1) Mike Danahy begin July 1, 2015
2) Training/consultation with Soliant in Oregon two days
(Mike is flying on his own for personal reasons and coordinated efforts for this visit are in progress.)
3) Meetings have been/will continue with D Ludwig, S Isaacson, W Fruhling, and M Danahy regarding code.
4) Meetings with the SRS Advisory Committee with M Danahy will be scheduled.
5) SRS Code will be provided to Mike this spring.
6) Coordinated efforts with Steve Williams are in place for transition of code and services.
7) Discussion with the IliniCloud regarding potential partnerships will be scheduled.

Discussion

Mike Danahy begin July 1, 2015. Training/consultation with Soliant in Oregon two days (Mike is flying on his own for personal reasons and coordinated efforts for this visit are in progress.) Meetings have been/will continue with David Ludwig, Scott Isaacson, Wade Fruhling, and Mike Danahy regarding code. Meetings with the SRS Advisory Committee with Mike Danahy will be scheduled. SRS Code will be provided to Mike this spring. Coordinated efforts with Attorney, Steve Williams are in place for transition of code and services. Discussion with the IliniCloud regarding potential partnerships will be scheduled.

8.E.I.d. Medicaid
Committee Chair - Marge Beatty
Rationale

Earlier this year Dennis Pool and I discussed Medicaid in regard to a statewide service and statewide funding.  Based upon this conversation, this has been listed as one of ten ESUCC Budget Goals.

Prior to the Christmas break, Steve Milliken and I began discussing Medicaid in regard to statewide services and increased funding for school districts, ESU's and ESUCC.  What this would or will be is unknown at this time as dialogue with the DHHS is essential.  A meeting was scheduled January 14, 2015 with Brian Halstead, Steve Milliken and I to discuss this possibility.  Steve and I will attend a meeting with the DHHS January 26, 2015 with the intention of being at the table for a possible partnership.

As per Brian Halstead, statute provides for a partnership between the DHHS and NDE.  With that said, our involvement could be structured as a contracted service provider through NDE; whereby, revision in state statute may not be required.  Again, this is all preliminary but worth pursing. 

NASB is involved in the MAPS portion of Medicaid; whereby, the partnership in question is specific to the MIPS portion of Medicaid.  Steve Milliken did indicate that our funding through this project as it stands now is around $3,000,000 per year which was similar to the state of Virginia.  After implementation of their statewide effort through coordination and increased staff, the total revenue for the state of Virginia increased from $3,000,000 to roughly $17,000,000 per year.  Again, Steve and I will need to have continued conversations with needed stakeholders to determine the possible direction for this project.

Discussion

Executive Director continues to have discussion regarding Medicaid.

8.E.I.e. SEARIS (Special Education Assessments & Reports) Software
Committee Chair - Beatty/Ludwig
Rationale

EdLOGIX/SEARIS
Daniel Brown, CEO
Cell:  916-622-6102
Office - 916-782-2970
1224 Meridian Way
Rocklin, CA 95765
danbrown@ed-logix.com
www.ed-logix.com

Attachments
Discussion

Committee Chair and Executive Director had the opportunity to see a demo from EdLogix regarding Special Education Assessment and Report Information System (SEARIS). What other features could be of value to our SRS system.

8.E.I.f. IEP Facilitation Training
Committee Chair - Marge Beatty
Rationale

Hello Darus,
Thank you for confirming the dates for the IEP Facilitated Training on June 2, 3, and 4.  Will the training be held at ESU 3? 
Marge Beatty has confirmed that ESU 16 would be the grant recipient for the IEP Facilitated Training.
The parameters are as follows for the IEP Facilitated Training on June 2, 3 and 4:    
1.       Priority will be given to special education directors who are new to their role during the 2014-15 school year;
2.       Others who attend the IEP Facilitated Training will be first-time attendees;
3.       Training is open to ESU and district special education directors and district representatives at IEPs;
4.       Advertising for the training will be done by NASES or their designee;
5.       Up to 5 spots are reserved for NDE Special Education staff;
6.       NDE will cover the $12,500 cost of the training on June 2, 3 and 4 for up to 25 attendees.  However, NDE will reimburse $500 per participant for only the number of attendees who are duly registered prior to the training.  In other words, if 20 people attend, NDE would reimburse for 20 participants at $500 per person - $10,000.
7.       Reimbursement is based upon the Grant Final Report, including a list of participants and their signatures.
 
Re the “Refresher Training,” to be held on June 5:
1.       A minimum of 10 participants must be registered for the Refresher Training prior to the training for any reimbursement to occur.  (if 10 participants are registered, NDE will reimburse @ $100 per participant - $1,000)  
2.       NDE will reimburse for up to 15 participants @ $100 per participant - $1,500.
3.       Participants in the Refresher Training are responsible for purchasing their own books and/or materials.
4.       Advertising for the Refresher Training will be done by NASES or their designee.
5.       Reimbursement is based upon the Grant  Final Report, including a list of participants and their signatures.
 
Darus, please verify the location of both trainings and furnish NDE a copy of the advertisement for these trainings.  Please feel free to contact me if you have questions.  Thanks!  Rose
 
Rose Dymacek, Education Specialist
Special Education
Phone: 402-471-6695
 

Attachments
Discussion

NDE has approved a partnership with an extension to PEP Grant with ESU 16 through ESUCC to offer another IEP Facilitation Training. June 2-4, 2015 will be the next IEP Facilitation training. June 5, 2015 will be an advanced/refresher training for those who have already been trained in IEP Facilitation.

Recommend that PEP (Parents Encouraging Parents) be run through ESUCC vs ESU 16.

8.F. Legislative Committee
8.F.I. Agenda Item
Chair of Committee
8.F.I.a. ESUCC Legislative Action Plan
Rationale

ESUCC Legislative Action Plan

Discussion

Continue to have discussions to continually update the Legislative action plans. Update plans this summer to be ready for next session.

8.F.I.b. Network NE Membership (Non-Profit Agencies)
Committee Chair - Liz Standish
Discussion

Executive Director discussed the Network NE membership with Non-profits.

8.F.I.c. LB 343 (Programs of Excellence)
Committee Chair - Liz Standish
Rationale

LB 343

Attachments
Discussion

Executive Director updated committee on LB 343. B=Vote out of education committee was a 5-3 vote. Discussion to make part of TEEOSA. This should be on the floor today. In order for schools to apply, they will (from shall) have to go through their ESUs. This bill is inclusive of LB 402 (DL funding) which will be for sending districts only.

8.F.I.d. LB 478 (ESU Facility Funding)
Executive Director - David M Ludwig
Attachments
Discussion

Not much discussion happening with this bill currently. They promote going to vote of the people for more money for ESUs. If this stays in committee at end of session bill will be carried over to next session.

8.F.I.e. Appropriations
Committee Chair - Liz Standish
Discussion

Executive Director discussed his correspondence with some Senators regarding appropriations. Executive Director is requesting a meeting with Senator Mellow.

8.F.I.f. Lobbyist
Committee Chair Liz Standish
Discussion

Executive Director discussed the possibility of hiring a lobbyist for ESUCC at a statewide level of support. Make a contract to include deliverable services (newsletters, etc.) Recommend action to move forward in September.

9. New and Miscellaneous Business
9.A. Best Practices Discusion
President Jeff West
10. Unfinished Business
10.A. Bylaws & Policy Review
ESUCC President - Jeff West
10.B. Strategic Planning Process
Rationale

NDE/ESUCC Strategy Planning Notes

11. Public Comment: Recognition of Visitors
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

There is none at this time.

12. Strategy session to receive legal advice from ESUCC’s attorney and discuss options regarding service contract.
Preseident - Jeff West
Rationale

MOTION AND SCRIPT TO ENTER CLOSED SESSION

Committee Chairman/Council President may state the following:

The next item on the agenda is a strategy session to receive legal advice from the ESUCC’s attorney and discuss options regarding service contract.  We will limit our discussion to discussing legal advice and legal options related to a service contract.  

Committee Chairman/Council President may ask for a motion as follows:

Is there a motion for the [Committee/Council] to enter closed session to receive legal advice from the ESUCC’s attorney and discuss options regarding service contract?  I believe such a motion is clearly necessary to protect the public’s interest and to maintain the attorney-client privilege.

Committee/Council Member #1:  So moved. 

Committee/Council Member #2:  Second.

Discussion:

Roll Call Vote:

[Record time Committee/Council enters closed session]

After the Committee/Council has voted to go into closed session and just before entering closed session: 

The [Committee/Council] has adopted a motion to enter closed session to receive legal advice from the ESUCC’s attorney and discuss options regarding service contract.  The [Committee/Council] will limit itself to discussion of this issue.

[When the [Committee/Council] has completed the closed session, return everyone to the meeting, make a motion to return to open session, get a second, discuss, and take a roll call vote.  Record the time that the closed session ends.]

Recommended Motion

Motion for the ESUCC to enter closed session to receive legal advice from the ESUCC’s attorney and discuss options regarding service contract at ____

Actions Taken

Motion Passed:  Motion for the ESUCC to enter closed session to receive legal advice from the ESUCC’s attorney and discuss options regarding service contract at 1:39 PM passed with a motion by Mowinkel ESU 08 and a second by Bell ESU 10 .

13. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

Recommended Motion

Motion to enter into Executive Session

13.A. Strategy session to receive legal advice from ESUCC’s attorney and discuss options regarding service contract.
President - Jeff West
Recommended Motion

Motion to return to open session at ____

Actions Taken

Motion Passed:  Motion to return to open session at 2:27 PM passed with a motion by Tedesco ESU 11 and a second by Bell ESU 10 .

14. Adjournment
Recommended Motion

Motion to adjourn meeting

Actions Taken

Motion Passed:  Motion to adjourn meeting at 2:28 PM passed with a motion by Polk ESU 07 and a second by Beatty ESU 16.