ESU Coordinating Council
May 05, 2015 9:30 AM
Coop Committee Meeting
1. Call to Order
Committee Chair - Paul Tedesco
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

2. Roll Call
Committee Chair - Paul Tedesco
Discussion

Call to order 9:30 AM. Staff: David Ludwig, Craig Peterson, Priscilla Quintana

3. Agenda Item
Committee Chair - Paul Tedesco
3.A. Program Updates
Committee Chair - Paul Tedesco
3.A.I. Annual/Paper Buy
Committee Chair - Paul Tedesco
Rationale

Attached are reports from the recent Annual Buy with totals by Vendor and School/ESU.

Attachments
Discussion

It was noted that sales are down about $200,000 as compared to the previous year.

3.A.II. Specials Buys
Committee Chair - Paul Tedesco
3.A.II.a. Recommend Approval of Instructure contract
Paul Tedesco
Recommended Motion

To have ESUCC Executive Director sign contract for Learning Management Services with Instructure, upon favorable review by ESUCC attorney.

Actions Taken

Motion Passed:  To have ESUCC Executive Director sign contract for Learning Management Services with Instructure, upon favorable review by ESUCC attorney. passed with a motion by Calvert ESU 15 and a second by Tedesco ESU 11.

3.A.II.b. Recommend Approval of Schoology contract
Paul Tedesco
Recommended Motion

To have ESUCC Executive Director sign contract for Learning Management Services with Schoology, upon favorable review by ESUCC attorney.

Actions Taken

Motion Passed:  To have ESUCC Executive Director sign contract for Learning Management Services with Schoology, upon favorable review by ESUCC attorney. passed with a motion by West ESU 13 and a second by Calvert ESU 15.

3.A.II.c. Recommend Approval of Blackboard contract
Rationale

A standard Coop Purchasing contract was sent to Blackboard on April 30th for their review and asking for Exhibit B Pricing schedule.

Recommended Motion

To have ESUCC Executive Director sign contract for Learning Management Services with Blackboard, upon favorable review by ESUCC attorney.

Actions Taken

Motion Passed:  To have ESUCC Executive Director sign contract for Learning Management Services with Blackboard, upon favorable review by ESUCC attorney. passed with a motion by Tedesco ESU 11 and a second by West ESU 13.

3.A.III. AEPA
Committee Chair - Paul Tedesco
3.A.III.a. Recommend Approval of Independent Stationers Inc. Contract
Paul Tedesco
Rationale

Nebraska Coop has received the attached AEPA Independent Stationers Inc. contract IFB #015-A for Office Supplies.  This bid was awarded to Independent Stationers at the AEPA December winter meeting in San Diego.

Attachments
Recommended Motion

To have ESUCC Executive Director sign contract for new AEPA approved vendor Independent Stationers (AEPA IFB #015-A Office Supplies), upon favorable review by ESUCC attorney.

Actions Taken

Motion Passed:  To have ESUCC Executive Director sign contract for new AEPA approved vendor Independent Stationers (AEPA IFB #015-A Office Supplies), upon favorable review by ESUCC attorney. passed with a motion by Mowinkel ESU 08 and a second by Calvert ESU 15.

3.B. Coop Advisory Committee Update
Coop Director - Craig Peterson
Rationale

Coop School Advisory met April 30th to discuss the current year processes.  Coop Director Peterson had each attendee share one positive and one needs improvement for the current years process.  An overall consensus was that the ESM extract/report has to much information and schools would delete a large portion of this to make it usable with in the district.  Positives were that schools only had one catalog to shop from instead of last year's one for each vendor.

School Advisory was given a demonstration.

Discussion

Coop School Advisory met April 30th to discuss the current year processes. Coop Director Peterson had each attendee share one positive and one needs improvement for the current years process. An overall consensus was that the ESM extract/report has to much information and schools would delete a large portion of this to make it usable with in the district. Positives were that schools only had one catalog to shop from instead of last year's one for each vendor. School Advisory was given a demonstration.

3.C. Future Efforts
Committee Chair - Paul Tedesco
3.C.I. Recommend Approval of Equal Level Contract
Paul Tedesco
Recommended Motion

To have ESUCC Executive Director sign contract with Equal Level for procurement solution not to exceed yearly cost of $50,000 and upon favorable review by ESUCC attorney.

Actions Taken

Motion Passed:  To have ESUCC Executive Director sign contract with Equal Level for procurement solution upon favorable review by ESUCC attorney. passed with a motion by Mowinkel ESU 08 and a second by West ESU 13.

3.C.II. Recommend Approval of Ion Wave Contract
Paul Tedesco
Recommended Motion

To have ESUCC Executive Director sign contract with Ion Wave for sourcing solution not to exceed $25,000, upon favorable review by ESUCC attorney.

Actions Taken

Motion Passed:  To have ESUCC Executive Director sign contract with Ion Wave for sourcing solution upon favorable review by ESUCC attorney. passed with a motion by Mowinkel ESU 08 and a second by Calvert ESU 15.

3.D. Coop Program Assistant
Executive Director - David Ludwig
Discussion

Brenda Konkoleski submitted her resignation at the Coop Program Assistant. Interviews for a replacement will be done on May 13, 2015.

3.E. Adjourn into Executive Session
Committee Chair Paul Tedesco
Rationale

Strategy session to receive legal advice from ESUCC’s attorney and/or for the public body to give negotiating guidance to legal counsel or other negotiators regarding Wave and Equal Level contracts; consider and take action regarding the contracts.

Recommended Motion

Is there a motion for the Council to enter closed session at ____ PM to receive legal advice from the ESUCC’s attorney and/or for the Council to give negotiating guidance to legal counsel or other negotiators regarding the Wave and Equal Level contracts? I believe such a motion is clearly necessary to protect the public’s interest and to maintain the attorney-client privilege.

Actions Taken

Motion Passed:  Is there a motion for the Council to enter closed session at 9:56 PM to receive legal advice from the ESUCC’s attorney and/or for the Council to give negotiating guidance to legal counsel or other negotiators regarding the Wave and Equal Level contracts? I believe such a motion is clearly necessary to protect the public’s interest and to maintain the attorney-client privilege. passed with a motion by Calvert ESU 15 and a second by Mowinkel ESU 08 .

4. Next Meeting Agenda Items
Committee Chair - Paul Tedesco
Discussion

June 3, 2015, 10:00 a.m., via DL

5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

Recommended Motion

Motion to authorize the Executive Director to execute a contract with Ion Wave and a contract with Equal Level subject to the negotiating guidance provided by the Council and subject to review by ESUCC legal counsel.

Actions Taken

Motion Passed:  Motion to adjourn and mov back into regular session at 10:20 AM passed with a motion by Mowinkel ESU 08 and a second by West ESU 13.

Discussion

The Council has adopted a motion to enter closed session to receive legal advice from the ESUCC’s attorney and/or for the Council to give negotiating guidance to legal counsel or other negotiators regarding Ion Wave and Equal Level contract. The Council will limit itself to discussion of this issue.

6. Adjournment
Committee Chair - Paul Tedesco
Actions Taken

Motion Passed:  Motion to adjourn and return into session at 10:23 AM passed with a motion by Mowinkel ESU 08 and a second by Fisher ESU 04.