ESU Coordinating Council
May 05, 2015 12:30 PM
Regular Meeting
1. ESU Coordinating Council Information
Rationale

Educational Service Unit Coordinating Council

Regular Meeting   
Tuesday, May 5, 2015 at 12:30 PM

Educational Service Unit No. 10
76 Plaza Blvd
Kearney, NE 68845

2. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement in the ESUCC website, NE Public Meeting site, and host site on April 27, 2015.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 12:30 PM.

Staff: David Ludwig, Scott Isaacson, Deb Hericks, Priscilla Quintana, Craig Peterson, Gordon Roethemeyer

Guests: Karen Haase

3. Roll Call
4. Approval of Minutes
Attachments
Recommended Motion

Motion to approve the minutes as presented

Actions Taken

Motion Passed:  Motion to approve the minutes as presented passed with a motion by Beatty ESU 16 and a second by Uhing ESU 01.

5. Petitions and Communications to the Board
5.A. State Board of Education and Nebraska Department of Education Report
Nebraska Department of Education
Discussion

Freida Lange, NDE gave the NDE report. Thanks to everyone who attend the AQueSTT Conference. Focus on school improvement will be what we "get to do" vs "have to do" where we can be supportive to the schools. Deputy Commissioner of School Improvement will be Deb Frison from Omaha. Commissioner continue to shape the direction we are headed as a State. Suicide Prevention training link has been sent out to ESUs for the pilot, encourage participating in that training.

5.B. Association of Education Service Agency's Report
AESA Representative - Jeff West
Discussion

Session proposals are now being excepted for the AESA Conference, encourage staff to submit a proposals for a session.

6. Executive Reports
6.A. Executive Director Report
Discussion

Report will be given within Committee reports.

6.B. Executive Committee Report
Attachments
Discussion

President reviewed the structure for meetings, meeting template to be filled out and sent to Executive Assistant to be added to meetings. Chair to use summary report to give report at ESUCC meetings. Reviewed Credit Card Policy, second reading to follow at next meeting. Math/Science Partnership - Will continue to work through process of transitioning the KICKS (Science) portion of the grant to ESUCC. Needs assessment will done by NDE prior to the submission of next cycle of grant. Executive Director will continue to research lobbyist for ESUCC. Executive Director will continue to finalize the MOU between NDE and ESUCC. Fifty year celebration to help enhance Senator awareness of ESUs.

6.B.I. I3 Development Grant
Executive Director - David Ludwig
Attachments
Actions Taken

Motion Passed:  Motion to authorize the Executive Director to move forward with the I3 Grant passed with a motion by West ESU 13 and a second by Gegg ESU 05.

Discussion

Executive Director reviewed the process of applying for the I3 Developmental Grant. It is a $3,000,000 grant with matching $3,000,000 funds. Pr-application of grant will be submitted today. This grant will focus on the needs of students involved is state systems. (Ward of Court, Foster, etc.) Grant application deadline is today. The grant will start with the 2016-2017 school year.

7. Public Comment
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

No public comment.

8. Recommendations from Standing Committees and Project Reports
Rationale

NOTE: At this time, reports from the chairs of the ESUCC Committees are presented. The Reports summarize recommendations from the Committee and also include items of information presented for the purpose of keeping the Board of the Educational Service Unit Coordinating Council informed.

Committee chairs will make recommendations to the full Board to approve items considered during the Standing Committee meetings.  Generally, in-depth discussion of action items takes place at Committee meetings, which are open to the public.

8.A. Finance, Audit, Budget Committee
Attachments
Discussion

Committee Chair received finance reports for the month.

8.A.I. Approve Claims, Financials Statements, and Assets for Month of March
Chair of Committee
Rationale

 

Attachments
Recommended Motion

Approve Claims, Financials Statements, and Assets for Month of March

Actions Taken

Motion Passed:  Approve Claims, Financials Statements, and Assets for Month of March passed with a motion by Radford ESU 17 and a second by Tedesco ESU 11.

8.A.II. Approval of April Expenses
Committee Chair - Dennis Radford
Attachments
Recommended Motion

Recommend motion to approve April expenses

Actions Taken

Motion Passed:  Recommend motion to approve April expenses passed with a motion by Radford ESU 17 and a second by Mowinkel ESU 08 .

8.A.III. Approval of June, July, August Claims as approved by Executive Director
Rationale

Approval of June, July, August Claims as approved by Executive Director.

Recommended Motion

Approval of June, July, August Claims as approved by Executive Director

Actions Taken

Motion Passed:  Approval of June, July, August Claims as approved by Executive Director, claims to be submitted at next board meeting passed with a motion by Schnoes ESU 03 and a second by Calvert ESU 15.

8.A.IV. Approval of Staff Salaries
Executive Director
Recommended Motion

Recommend a ___ increase for personnel deemed necessary by the Executive Director after financial review

Actions Taken

Motion Passed:  Recommend a 2-4% total package with exception of Technology Director increase for personnel deemed necessary by the Executive Director after financial review passed with a motion by Tedesco ESU 11 and a second by Gegg ESU 05.

8.B. Technology Committee
Attachments
Discussion

Committee Chair reviewed the Technology Committee report. Single sign-on - two districts LMS - There have been four LMS identified: Canvas, Schoology, Moodle Rooms, BlackBoard Learn. BrightBytes - working on a statewide pricing for schools. EdReady - provide usage reports for committee Zoom license - working on contract

8.B.I. Master Service Agreement
ESUCC Executive Director David Ludwig
8.B.I.a. Learn360
Attachments
Recommended Motion

Motion to approve Learn 360 contract

Actions Taken

Motion Passed:  Motion to approve Learn 360 contract passed with a motion by Uhing ESU 01 and a second by Schnoes ESU 03.

8.C. Cooperative Purchasing Project
Rationale

A summary of the Annual Buy by Vendor and by District was provided as attachments to the COOP agenda for May 5, 2015.  A Coop School Advisory met April 30th to discuss the current year processes.  Coop Director had each attendee share one positive and one needs improvement for the current years process.  An overall consensus was that the ESM extract/report has to much information and schools would delete a large portion of this to make it usable with in the district.  Positives were that schools only had one catalog to shop from instead of last year's one for each vendor.  Brenda Konkoleski has resigned as her family will be moving to West Point, NE. due to her husband accepting a new position.  The COOP Committee members will have a DL Committee meeting on June 3, 2015 at 10:00 a.m. We are looking to approve AEPA contracts that arise between now and our late July ESUCC Regular meeting. Any motion to do so will be stated "To have ESUCC Executive Director sign contract for new AEPA approved vendor(s) received between May 5, 2015 and July 28, 2015, upon favorable review by ESUCC attorney".

Attachments
Discussion

Committee Chair reviewed committee notes. Program Assistant is resigning and moving to West Point.

8.C.I. Recommend Approval of Instructure contract
Recommended Motion

To have ESUCC Executive Director sign contract for Learning Management Services with Instructure, upon favorable review by ESUCC attorney.

8.C.II. Recommend Approval of Schoology contract
Recommended Motion

To have ESUCC Executive Director sign contract for Learning Management Services with Schoology, upon favorable review by ESUCC attorney.

8.C.III. Recommend Approval of Blackboard contract
Recommended Motion

To have ESUCC Executive Director sign contract for Learning Management Services with Blackboard, upon favorable review by ESUCC attorney.

Actions Taken

Motion to Amend Passed:  To amend the motion from: "To have ESUCC Executive Director sign contract for Learning Management Services with Blackboard, upon favorable review by ESUCC attorney." to: "To have ESUCC Executive Director sign contract for Learning Management Services with Infrastructure (Canvas), Schoology, and Blackboard, upon favorable review by ESUCC attorney." passed with a motion by Calvert ESU 15 and a second by Schnoes ESU 03.

8.C.IV. Recommend Approval of Independent Stationers Inc. Contract
Attachments
Recommended Motion

To have ESUCC Executive Director sign contract for new AEPA approved vendor Independent Stationers (AEPA IFB #015-A Office Supplies), upon favorable review by ESUCC attorney.

Actions Taken

Motion Passed:  To have ESUCC Executive Director sign contract for new AEPA approved vendor Independent Stationers (AEPA IFB #015-A Office Supplies), upon favorable review by ESUCC attorney. passed with a motion by Mowinkel ESU 08 and a second by Uhing ESU 01.

8.C.V. Adjourn into Executive Session
President - Jeff West
Rationale

Strategy session to receive legal advice from ESUCC’s attorney and/or for the public body to give negotiating guidance to legal counsel or other negotiators regarding Wave and Equal Level contracts; consider and take action regarding the contracts.

Recommended Motion

Is there a motion for the Council to enter closed session at ____ PM to receive legal advice from the ESUCC’s attorney and/or for the Council to give negotiating guidance to legal counsel or other negotiators regarding the Wave and Equal Level contracts? I believe such a motion is clearly necessary to protect the public’s interest and to maintain the attorney-client privilege.

Actions Taken

Motion Passed:  Is there a motion for the Council to enter closed session at 1:20 PM to receive legal advice from the ESUCC’s attorney and/or for the Council to give negotiating guidance to legal counsel or other negotiators regarding the Wave and Equal Level contracts? I believe such a motion is clearly necessary to protect the public’s interest and to maintain the attorney-client privilege. passed with a motion by Tedesco ESU 11 and a second by Gegg ESU 05.

8.C.VI. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

Recommended Motion

Motion to adjourn back into regular session at _______

Actions Taken

Motion Passed:  Motion to adjourn back into regular session at 1:40 PM passed with a motion by Schnoes ESU 03 and a second by Calvert ESU 15.

Discussion

The Council has adopted a motion to enter closed session to receive legal advice from the ESUCC’s attorney and/or for the Council to give negotiating guidance to legal counsel or other negotiators regarding Ion Wave and Equal Level contract. The Council will limit itself to discussion of this issue.

8.C.VII. Recommend Approval of Equal Level Contract
Recommended Motion

To have ESUCC Executive Director sign contract with Equal Level for procurement solution upon favorable review by ESUCC attorney.

8.C.VIII. Recommend Approval of Ion Wave Contract
Recommended Motion

To have ESUCC Executive Director sign contract with Ion Wave for sourcing solution upon favorable review by ESUCC attorney.

8.D. PD Leadership Committee
Attachments
Discussion

Committee Chair reviewed committee report. May PDO kick-off is tomorrow working with Brad Giese on Data. Math/Science Partnership Grants are working to transition both grants under the ESUCC. The committee reviewed the pricing related to the NWEA Consortium.

8.D.I. NWEA
Attachments
Actions Taken

Motion Passed:  Motion to approve the NWEA costs for the Master Service Agreement passed with a motion by Lofquist ESU 09 and a second by Uhing ESU 01.

8.D.I.a. NWEA
8.E. Special Populations Committee
Discussion

Committee chair reviewed committee discussions. SRS is working with NDE on Dashboard project. Discussion around how/what data might be available form the SRS system and the AYP System. Para Educator Conference is scheduled for October 29, 2015. SRS is working on converting the system over to Zend Frameworks. The tiered structure invoices for 2015-2016 have been sent. ESU 16 currently holds the state-wide PEP Grant. Committee Chair will notify NDE of feasibility of transferring the grant. IllniCloud is interested in partnering with ESUCC/SRS to share concepts of our system.

8.F. Legislative Committee
Attachments
Discussion

Committee chair reviewed the committee discussions. LB 431 - changing bid threshold from $40,000 to $100,000. Ideas were exchanged on thresholds for other items (specifically track and field purchases). LB 525 (NDE Technical Clean-up Bill) advanced with LD 343 included (one year only) as an amendment with funding if $2 million for 2016-17 only. LB 519 - originally LB 402 - Lottery funds includes 3% to support DL for sending and receiving districts. Gap assistance will help more students to have access to dual credit courses, etc. LB 478 Facilities will not advance this session but will carryover to next session. Data and education is needed on this issue. Kraig Lofquist will develop a Google Sheet to collect data points to include: Budget Document reserve perentage, cash at low point, three month operating cash flow threshold. Possibilities include creating a system to use current money for facilities and new money (levy) to fund facilities. Appropriations - Executive Director met with Senator Mellow regarding appropriations. We need to enhance our visibility of the ESUs/ESUCC for legislators. Legislators will do a state ESU facility tour, we can creat/update video, etc. to create a stronger voice.

9. New and Miscellaneous Business
9.A. Best Practices Discusion
President Jeff West
9.A.I. School Mental Health Conference - LaVista
Dan Schnoes
Attachments
Discussion

ESU #3 Administrator shared details on the School Mental Health Conference to be held at the LaVista Conference Center on June 26, 2015.

10. Unfinished Business
10.A. Bylaws & Policy Review
ESUCC President - Jeff West
10.B. Strategic Planning Process
11. Public Comment: Recognition of Visitors
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

No public comment.

12. Adjournment
Recommended Motion

Motion to adjourn meeting

Actions Taken

Motion Passed:  Motion to adjourn meeting at 2:02 PM passed with a motion by Gegg ESU 05 and a second by Schnoes ESU 03.