ESU Coordinating Council
June 03, 2015 9:00 AM
Coop Committee Meeting
1. Call to Order
Committee Chair - Paul Tedesco
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement on the ESUCC website, NE Public Meeting site, and host site.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

2. Roll Call
Committee Chair - Paul Tedesco
3. Agenda Item
Committee Chair - Paul Tedesco
3.A. ESM Update
Committee Chair - Paul Tedesco
Rationale

Termination Letter delivered May 14th 2:16 p.m.

Discussion

Termination Letter delivered May 14th 2:16 p.m.
Mr. Ludwig is working with Steve from KSB. Craig reported that he received an email from Monte at ESM indicating that they had a report ready for us, Craig notified him that we have ended our contractual relationship with ESM. Steve reported that KSB has not heard from them.

3.B. Equal Level
Committee Chair - Paul Tedesco
Rationale

Contract has been signed; Kickoff call with EQL and ESUCC staff was May 18th; collection of data is currently being planned and completed; Supplier calls are being scheduled and completed; expected marketplace should be 4 to 6 weeks with multiple vendors enabled.

Discussion

Contract has been signed; Kickoff call with EQL and ESUCC staff was May 18th; collection of data is currently being planned and completed; Supplier calls are being scheduled and completed; expected marketplace should be 4 to 6 weeks with multiple vendors enabled.

Coop Committee recommended that Coop staff begin training school in Fall of 2015.

3.C. Ion Wave
Committee Chair - Paul Tedesco
3.C.I. Sourcing
Committee Chair - Paul Tedesco
Rationale

Final contract language is being proposed.  Both Executive Director and Coop Director will be having a conference call today to discuss further changes to contract.

Discussion

Final contract language is being proposed. Both Executive Director and Coop Director will be having a conference call today to discuss further changes to contract.

3.C.II. Contract Management
Committee Chair - Paul Tedesco
Rationale

ESUCC staff was given a demo of the Contract management module by Ion Wave on May 26th.  This becomes a management tool after the contract is complete.  Functions include:

  • Contracts Expiring in next 90 days
  • Expired Contracts
  • Insurance Certificate filing
    •  Expired Coverage
  • Renewal reminder for active contracts
  • Attachments for Contracts in a repository
  • Public Interface or Private for information to be shared
    • Signed Contract document (decide if this is Public)
    •  synopsis document to show to the public
  • Contract Audit History
    • Renewals
    • Changes by user
  • Reporting
    • Everything in last N days
    • Draft Contracts
    • Contract Past due dates
  • Custom Fields
    • Board Approval date
    • Service Area limitations

Recommended Motion

To have ESUCC Executive Director sign contract for Contract Management with Ion Wave, upon favorable review by ESUCC attorney.

Actions Taken

Motion Passed:  To have ESUCC Executive Director sign contract for Contract Management with Ion Wave, upon favorable review by ESUCC attorney passed with a motion by Calvert ESU 15 and a second by Gegg ESU 05.

Discussion

ESUCC staff was given a demo of the Contract management module by Ion Wave on May 26th. This becomes a management tool after the contract is complete. Functions include: Contracts Expiring in next 90 days Expired Contracts Insurance Certificate filing Expired Coverage Renewal reminder for active contracts Attachments for Contracts in a repository Public Interface or Private for information to be shared Signed Contract document (decide if this is Public) synopsis document to show to the public Contract Audit History Renewals Changes by user Reporting Everything in last N days Draft Contracts Contract Past due dates Custom Fields Board Approval date Service Area limitations

3.D. LMS update
Committee Chair - Paul Tedesco
3.D.I. Schoology
Committee Chair - Paul Tedesco
Rationale

Contract has been signed by Schoology.

Discussion

Contract has been signed by Schoology.

3.D.II. Canvas
Committee Chair - Paul Tedesco
Rationale

Continue to work with Legal on Master Subscription Service Agreement and order form (contract).  Initially requiring a 10,000 user quantity purchase but latest discussion is 9,000.  ESUCC Legal and Canvas Legal will have a discussion today about language we can't seem to agree on.  Hope is to have a contract that can be signed by the end of today.

Discussion

Continue to work with Legal on Master Subscription Service Agreement and order form (contract). Initially requiring a 10,000 user quantity purchase but latest discussion is 9,000. ESUCC Legal and Canvas Legal will have a discussion today about language we can't seem to agree on. Hope is to have a contract that can be signed by the end of today.

3.D.III. BlackBoard Learn/ANGEL
Committee Chair - Paul Tedesco
Rationale

ESUCC Special Buy Template was sent to Blackboard.  Their legal is reviewing and will be putting together a response to our proposed contract language.

Discussion

ESUCC Special Buy Template was sent to Blackboard. Their legal is reviewing and will be putting together a response to our proposed contract language.

3.E. Go Guardian Contract Approval
Committee Chair - Paul Tedesco
Rationale

GoGuardian provides Chromebook monitoring, filtering, and anti-theft for schools.

Recommended Motion

To have ESUCC Executive Director sign contract for Chromebook Management software with GoGaurdian, upon favorable review by ESUCC attorney

Actions Taken

Motion Passed:  To have ESUCC Executive Director sign contract for Chromebook Management software with GoGaurdian, upon favorable review by ESUCC attorney passed with a motion by Gegg ESU 05 and a second by Mowinkel ESU 08 .

Discussion

GoGuardian provides Chromebook monitoring, filtering, and anti-theft for schools.

3.F. Executive Director Approval of Contracts during Summer months
Recommended Motion

To have ESUCC Executive Director sign new contract's for services with Vendors between the last regularly scheduled ESUCC meeting in May and the next regularly scheduled meeting in August, upon favorable review by ESUCC attorney.

Actions Taken

Motion Passed:  To have ESUCC Executive Director sign new contract's for services with Vendors between the last regularly scheduled ESUCC meeting in May and the next regularly scheduled meeting in August, upon favorable review by ESUCC attorney. passed with a motion by Calvert ESU 15 and a second by Mowinkel ESU 08 .

4. Next Meeting Agenda Items
Committee Chair - Paul Tedesco
5. Executive Session
Rationale

The ESU Coordinating Council is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. Adjournment
Committee Chair - Paul Tedesco
Actions Taken

Motion Passed:  Meeting adjourned at 9:47 AM passed with a motion by Mowinkel ESU 08 and a second by Calvert ESU 15.

Discussion

Meeting adjourned at 9:47