ESU Coordinating Council
July 29, 2015 3:00 PM
Regular Meeting
1. ESU Coordinating Council Information
Rationale

Educational Service Unit Coordinating Council

Regular Meeting   
Wednesday, July 29, 2014 - 3:00 PM

Younce Properties
Kearney, NE

Video Conference Sites: None available

2. Call to Order
Rationale

Notice to visitors:  To be heard at this meeting, the "Request to be Heard" form, must be completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will call upon visitors wishing to address the Board in the order they were submitted or by subject.

Pursuant to Section 84-1411 of the Nebraska Statutes, notice of this meeting was given by advertisement in the ESUCC website, NE Public Meeting site, and host site on July 20.

Open Meetings Law
: Pursuant to Section 84 - 1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in this meeting room. 

Discussion

Call to order at 3:00 PM.

3. Roll Call
Discussion

Staff: David Ludwig, Deb Hericks, Craig Peterson, Priscilla Quintana Guests: Steve Williams, Bobby Truhe

4. Approval of Minutes
Attachments
Recommended Motion

Motion to approve the minutes as presented

Actions Taken

Motion Passed:  Motion to approve the minutes as presented passed with a motion by Uhing ESU 01 and a second by Gegg ESU 05.

5. Petitions and Communications to the Board
5.A. State Board of Education and Nebraska Department of Education Report
Nebraska Department of Education
Discussion

Joelene Palmer will be sending a letter to administrators regarding training for suicide training and we should send out to their Superintendents.

5.B. Association of Education Service Agency's Report
AESA Representative - Jeff West
Discussion

We will send a letter of support for Joe Crozier for a Council position on AESA.

5.B.I. Council Position Nomination
Rationale

Hi Jeff,

 
Iowa is planning to nominate Dr. Jon Sheldahl, chief administrator at Great Prairie AEA in Ottumwa for a AESA Council position this year.  We are hoping that you and your colleagues in Nebraska will support a candidate from Iowa.  Iowa has not had anyone on the council since 2010-11.
 
Thanks in advance for your support.
 
Joe
 
-- 
Joe Crozier
Chief Administrator
Grant Wood Area Education Agency
4401 6th St. SW
Cedar Rapids, IA  52404

6. Executive Reports
Discussion

President asked all Board members to review goals prior to September meeting to help with agenda for NDE Collaboration in October.

6.A. Executive Director Report
6.A.I. Budget Review
Executive Director - David M Ludwig
Attachments
Discussion

Executive Director reviewed the expenditures and receipts for 2015-2016. Executive Director utilized appropriate staff in creating budget for 2015-2016.

6.A.II. i3 Collaborative Grant - due August 11.
Executive Director Ludwig
Attachments
Discussion

Executive Director reviewed the status of the i3 Collaborative Grant. Final submission is due on August 11, 2015. This initiative will work with/include systems involved students to include more real time data.

6.A.III. Policy/Procedure Manual
Executive Director Ludwig
Rationale

ESUCC Procedure Manual

Discussion

We have started the process of creating a procedure manual for ESUCC.

6.B. Executive Committee Report
6.B.I. NDE/ESUCC MOU
Board President - Jeff West
6.B.II. Personnel
President Jeff West
Recommended Motion

Motion to approve that the committee recommend Beth Kabes for the position of Distance Education Director on a .5 FTE basis

Actions Taken

Motion Passed:  Motion to approve that the committee recommend Beth Kabes for the position of Distance Education Director on a .5 FTE basis passed with a motion by West ESU 13 and a second by Lofquist ESU 09.

Discussion

Executive Committee updated committee on some personnel issues. We need to continue to gather usage data. Put together a statewide plan (NROC/EdReady) to gather information. Committee to meet to discuss Instructional Delivery.

6.B.III. NDE/ESUCC MOU
President Jeff West
Attachments
Discussion

Executive Committee reviewed the attached MOU between NDE/ESUCC. This will develop the scope of work between NDE/ESUCC. This documents allows to move into contracts with NDE and enhance communications between the two entities. Review and approve in September.

6.B.IV. ESUCC Lobbyist
President Jeff West
Attachments
Discussion

Executive Committee discussed the proposal for a lobbyist for the ESUCC. Enhance the process of lobbying for the needs of all ESUs. Review and approve in September.

6.B.V. Staff Cell Phones
President Jeff West
Discussion

Executive Director discussed the current position of cell phone stipends for staff. Include in staff salary - one time increase.

6.B.VI. Staff Contracts
President Jeff West
Discussion

Executive Director discussed that there was a 4% increase for staff with the exception of Technology Director for 2015-2016.

6.B.VII. Bright Bytes
President Jeff West
Discussion

Executive Commitee discussed the Bright Bytes statewide contract for $1/license. Seventy-one percent of schools are currently using Bright Bytes. Once every three years/every other year, schools need to use a data based structure to collect data. Develop a procedure on statewide buys versus individual buys.

6.B.VIII. ESU 50th Celebration
President Jeff West
Attachments
Discussion

Executive Committee gave an update on the committee work for the 50th Celebration. Slow down process for video, possibility of doing internally. Contact the University to see if they are looking for projects. Logo finalized for use (see attached). Working on a brochure (see draft). Working with Janet Anderson to set up an open house at ESUs/give tours of ESUs for Senators.

7. Public Comment
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

There was no public comment.

8. Recommendations from Standing Committees and Project Reports
Rationale

NOTE: At this time, reports from the chairs of the ESUCC Committees are presented. The Reports summarize recommendations from the Committee and also include items of information presented for the purpose of keeping the Board of the Educational Service Unit Coordinating Council informed.

Committee chairs will make recommendations to the full Board to approve items considered during the Standing Committee meetings.  Generally, in-depth discussion of action items takes place at Committee meetings, which are open to the public.

8.A. Finance, Audit, Budget Committee
8.A.I. Approve Claims, Financial Statements, and Assets for the Month of June
Committee Chair - Radford
Attachments
Recommended Motion

Approve Claims, Financial Statements, and Assets for the Month of June

Actions Taken

Motion Passed:  Approve Claims, Financial Statements, and Assets for the Month of April, May, June passed with a motion by Radford ESU 17 and a second by Polk ESU 07.

Discussion

Committee Chair reviewed the budget reports with the Board.

8.A.II. Approve Claims, Financial Statements, and Assets for the Month of May
Committee Chair - Radford
Attachments
Recommended Motion

Approve Claims, Financial Statements, and Assets for the Month of May

8.A.III. Approve Claims, Financials Statements, and Assets for Month of April
Committee Chair - Dennis Radford
Attachments
Recommended Motion

Approve Claims, Financials Statements, and Assets for Month of April

8.A.IV. Approve of May/June Expenses
Attachments
Recommended Motion

Approval of May expenses

Actions Taken

Motion Passed:  Approval of May/June expenses passed with a motion by Radford ESU 17 and a second by Tedesco ESU 11.

8.B. Cooperative Purchasing Project
Discussion

Coop Director updated Board on ESM, it was discovered that individuals were still utilizing the state, please have them discontinue until we have Equal Level ready. He gave an update on Ion Wave. He gave an update on some vendors that may potentially become partners with contracts. He is also working with some municipalities on possibility of contract with those areas. Reported on Annual Buy process.

8.B.I. Coop Update
Committee Chair - Paul Tedesco
9. Public Comment: Recognition of Visitors
ESUCC President - Jeff West
Rationale

To be heard at this meeting, the "Request to be Heard" form has been completed and submitted to the Secretary to the Executive Director of ESUCC.  The President of the Board of ESUCC will now call upon visitors requesting to address the Board in the order they were submitted or by subject.

Discussion

There was no public comment.

10. Adjournment
Recommended Motion

Motion to adjourn meeting

Actions Taken

Motion Passed:  Motion to adjourn meeting at 4:24 PM passed with a motion by Lofquist ESU 09 and a second by Beatty ESU 16.