Lower Platte North NRD
October 01, 2015 10:00 AM
Executive Committtee Meeting
1. MEETINGS
1.a. Pending
1.a.1. GMDA (Groundwater Management District Association) Annual Conference
Rationale

The annual GMDA Conference is in Sacramento, CA January 5-8.  We normally limit attendance to two directors and two staff at out of state meetings, however Larry Angle (GMDA Vice President) is in charge of the conference this year and extra staff are needed to help run the conference.  It would also be great to approve attendance of additional directors to add to the Nebraska flavor the conference will have.

Recommended Motion

To waive our normal policy and approve attendance of up to five staff and five directors at the January 2016 GMDA Conference

Actions Taken

Motion Passed:  To waive our normal policy and approve attendance of up to five staff and five directors at the January 2016 GMDA Conference passed with a motion by Gene Ruzicka and a second by Joe Birkel.

2. MANAGEMENT ITEMS
2.a. Directors Absence
2.b. Bob Weaver
2.b.1. Monthly Conference Call and Update
Rationale

The monthly Weaver conference call will be held the week of October 5.

2.b.2. Monthly Bill
Recommended Motion

*To approve the September Bob Weaver bill in the amount of $3,400 and bill Lower Platte South and Papio NRDs for their share

Actions Taken

Motion Passed:  *To approve the September Bob Weaver bill in the amount of $3,400 and bill Lower Platte South and Papio NRDs for their share passed with a motion by Joe Birkel and a second by Gene Ruzicka.

2.c. Monthly Education Program
Rationale

It was suggested to show the NARD Foundation Video that was shown at Fall Conference earlier this week.

2.d. Lickteig Property
2.e. Wahoo Sign Agreement
Rationale

Last month we approved moving forward with allowing Wahoo to place a sign on NRD property.  Attached find a draft copy of the agreement.

Attachments
2.f. Closed (Executive) Session
Rationale

Attached  is a modified sheet forwarded from Lausterer to assist with going into Closed Session.  The purpose of the sheet is to make sure we follow statute when going into Executive Session.

Attachments
3. EQUIPMENT
4. PERSONNEL
4.a. Almond Leave Payout
Rationale

September 18 was Mike Almond's last day of work with us.  Attached find a sheet that shows the hours of annual leave that are owed to him.

Attachments
Recommended Motion

*To pay out the leave balance owed to Mike Almond in the amount of $2,904.99 subject to taxes and withholdings as attached to the Executive Committee Minutes

Actions Taken

Motion Passed:  *To pay out the leave balance owed to Mike Almond in the amount of $2,904.99 subject to taxes and withholdings as attached to the Executive Committee Minutes passed with a motion by Frank Pollard and a second by Matt Bailey.

4.b. Accountant Position
Rationale

Resumes for our open Accountant position are due on October 5.  We may have a recommended candidate by board meeting.

4.c. Information and Education Position
Rationale

Resumes are due by October 5 for our vacant I & E position.  We may have a candidate by board meeting.

5. FINANCE
5.a. Approval of Financial Reports
Recommended Motion

*To approve the July Financial Statement as distributed to all board members

Actions Taken

Motion Passed:  *To approve the July Financial Statement as distributed to all board members passed with a motion by Lon Olson and a second by Robert Hilger.

5.b. Managers Timesheets
Attachments
Recommended Motion

*To approve Manager Miyoshi's Time and Expense Sheets as attached to the Executive Committee Minutes

Actions Taken

Motion Passed:  *To approve Manager Miyoshi's Time and Expense Sheets as attached to the Executive Committee Minutes passed with a motion by Joe Birkel and a second by Matt Bailey.

5.c. Accounts over 90 Days
5.d. 2015 Audit
Rationale

The Audit Committee and Executive Committee are set to meet with HBE just prior to the Executive Committee Meeting to review the annual audit.  In the past we have had our accountant give the condensed report to the full board.  Who should we assign this to this year?

Recommended Motion

To accept and place on file the June 30, 2015 Annual Audit as prepared by HBE LLP

Actions Taken

Motion Passed:  To accept and place on file the June 30, 2015 Annual Audit as prepared by HBE LLP passed with a motion by Gene Ruzicka and a second by Frank Pollard.

6. Annual Leave Pay Out - Deerson
Rationale

July 22nd was Cassi Deerson's last day of work with us.  Attached find a sheet that shows the hours of annual leave that are owed to her.

Recommended Motion

To pay out the leave balance owed to Cassi Deerson in the amount of $831.89 subject to taxes and withholdings as attached