Lower Platte North NRD
December 03, 2015 8:00 AM
Executive Committtee Meeting
1. MEETINGS
1.a. Pending
Rationale

The NACD Annual Meeting is scheduled for January 30 - February 3 in Reno, NV.  Any Director that wishes to attend needs to let Breunig know as soon as possible so travel arrangements can be made.

1.a.1. NARD Legislative Conference
Rationale

The NARD Legislative Conference is scheduled for January 26 and 27 in Lincoln.  We will once again have our Senator Dinner along with Lower Elkhorn, Lower Niobrara, Lewis and Clark and Upper Elkhorn NRDs on Tuesday evening.  Please let Jill know if you plan to attend so reservations can be made.

2. MANAGEMENT ITEMS
2.a. Directors Absence
Rationale

Attached find Excuse of Absence Requests from McDermott from the September Board Meeting and Birkel and McDermott from the October Board Meeting.

Attachments
Recommended Motion

*To approve Director McDermott and Birkel's absence request from the October Board Meeting

Actions Taken

Motion Passed:  To approve Director McDermott and Birkel's absence request from the October Board Meeting passed with a motion by Lon Olson and a second by Matt Bailey.

2.b. Bob Weaver
2.b.1. Monthly Conference Call and Update
Rationale

Attached to the Executive Committee Minutes find Bob Weaver's November Report.

Attachments
2.b.2. Monthly Bill
Rationale

We have not received Bob Weaver's monthly bill, but will attached it when we receive it.

Attachments
Recommended Motion

*To approve payment of $3,400 to Bob Weaver for November services and bill LPSNRD and Papio NRD for their share

Actions Taken

Motion Passed:  To approve payment of $3,400 to Bob Weaver for November services and bill LPSNRD and Papio NRD for their share passed with a motion by John Hannah and a second by Lon Olson.

2.c. Monthly Education Program
Rationale

Mountford will give an update on the self-insured NARD health insurance program and on the NARD retirement savings program.

2.d. Report From Vacancy Committee
Rationale

With Clint Johannes's resignation that is effective December 31 a new director is needed to represent Sub-District 4.  The Matt Bailey, Chair of the VacancyCommittee will give a report (at board meeting) with the potential for selection of a replacement at the December Board Meeting.  Bailey reported that the committee will nominate Terry Sobota for the position (resume attached).

Attachments
2.e. Nominating Committee
Rationale

A Nominating Committee needs to be appointed for officer election in January.  All current officers are available for another term.  Chair Hannah appointed all past chairs act as the nominating committee with Hilger the Chair.  Past chairs include:Hilger, Johannes, Kavan, McDermott, Saalfeld, Sabatka.

2.f. Proposed Legislation
Rationale

Last fall we asked for legislation to allow NRD's to use electronic voting at board meetings.  Attached find the first draft for our proposal that was received from Dean Edson.

Attachments
2.g. Lickteig Property
Rationale

Jovan has been working with Richard Register to finalize an agreement.  We hope to have a final product by board meeting.  Jovan will review the agreement at board meeting (Closed Session will be needed).

2.h. Director Retreat
Rationale

The annual Director Retreat is scheduled for February 10.  Attached find a list of topics, are there other topics you would like to see added?

Attachments
3. EQUIPMENT
4. PERSONNEL
4.a. Future District Needs
Rationale

Wanted to have discussion on two topics:

  Water Technician - We have funding to bring on a water technician in January

  Wanahoo SRA Superintendent - Need for person earlier in spring (April 1) and later into the fall (month of October)

5. FINANCE
5.a. Approval of Financial Reports
Recommended Motion

To approve September Financial Reports as distributed to all board members

5.b. Approval of Managers Time and Expense Sheets
Attachments
Recommended Motion

*To approve Managers Time and Expense Sheets as attached to the Executive Committee Minutes

Actions Taken

Motion Passed:  To approve Managers Time and Expense Sheets as attached to the Executive Committee Minutes passed with a motion by John Hannah and a second by Lon Olson.

5.c. Accounts over 90 Days
Attachments
5.d. Union Bank Interest Payment
Rationale

The semi-annual interest payment for Loan #1606489 at Union Bank  is due on 12/15/2015 in the amount of $25,774.13. 

Attachments
Recommended Motion

To approve payment of $25,774.13 to Union Bank for the December interest due on the Sand Creek note as attached to the Executive Committee Minutes

Actions Taken

Motion Passed:  To approve payment of $25,774.13 to Union Bank for the December interest due on the Sand Creek note as attached to the Executive Committee Minutes passed with a motion by Matt Bailey and a second by Lon Olson.

5.e. Credit Card Processing
Rationale

In the past we have handled all credit card processing on our own servers.  One of the drawbacks of this system is the annual security checks and requirements.  Prior to Thompson leaving he had contacted a firm that would handle this process for us on their servers.  Attached find a proposal from "Elavon" that would have them handling the processing and actually cost us less than what we are currently paying. The only upfront cost is purchase of a terminal (credit card machine) at a cost of $150.

Attachments
Recommended Motion

*To approve moving our credit card merchant service to Elavon and purchase a terminal at a cost of $150

Actions Taken

Motion Passed:  To approve moving our credit card merchant service to Elavon and purchase a terminal at a cost of $150 passed with a motion by Lon Olson and a second by Matt Bailey.