Lower Platte North NRD
December 30, 2015 9:30 AM
Executive Committtee Meeting
1. MEETINGS
1.a. Pending
1.a.1. NARD Legislative Conference
Rationale

The NARD Legislative Conference is scheduled for January 27 and 28.  We need a count for those planning to attend.

Attachments
2. MANAGEMENT ITEMS
2.a. Directors Absence
2.b. Bob Weaver
2.b.1. Monthly Conference Call and Update
Rationale

The monthly Weaver Conference Call will be scheduled for the first week of January. Attached find Weaver's Monthly Report. 

Attachments
2.b.2. Monthly Bill
Recommended Motion

*To approve payment of $3,400 to Bob Weaver for December work and bill Lower Platte South and Papio NRDs for their portion

Actions Taken

Motion Passed:  To approve payment of $3,400 to Bob Weaver for December work and bill Lower Platte South and Papio NRDs for their portion passed with a motion by Lon Olson and a second by Gene Ruzicka.

2.c. Monthly Education Program
Rationale

Dave Sands, Executive Director of the Nebraska Land Trust will give a program focusing on work accomplished in the Lower Platte.

2.d. Election Certification
Rationale

Attached find a memo on Election Filing for 2016.  Directors who wish to seek re-election must file by February 16, 2016 with all others filing by March 1, 2016.

Attachments
2.e. Mileage Rate Change
Rationale

The IRS is adjusting the federal mileage rate from $.575 per mile to $.54 per mile effective January 1, 2016.  Following policy the LPNNRD rate will follow the IRS rate change.

2.f. Director's Retreat
Rationale

Last month we viewed potential topics for Director's Retreat that is scheduled for February 10.  Attached find a potential list of topics to help us set the final agenda.

Attachments
2.g. Election of 2016 LPNNRD Officers
Rationale

Election for our 2016 officers will take place at the January 11 Board Meeting.  The Nominating Committee (Chair Hilger) will nominate at least one candidate for each of our four elected positions with nominations also being accepted from the floor.  All current officers are eligible for an additional term.

2.h. Lickteig Property
Rationale

An update will be given on the Lickteig property.

2.i. Compensated Absences Payable
Rationale

Last month information was requested on the compensated absence liability the district is carrying.  This number is reported each year in our annual audit, a copy is attached. What this shows is that if all employees terminated employment on June 30, 2015 our payout would have been $218,056.

Attachments
3. EQUIPMENT
3.a. Director iPads
Rationale

We have been using the emeeting software and iPads for 16 board meetings.  We still have six directors who are using their own computers instead of the district owned iPads at a cost to the district of $50 per month per computer. The directors who continue to use their own computers goes back prior to us using iPads with the reimbursement to cover the initial cost of the computer. Discussion took palace if we should require all directors to use district provided iPads and stop the $50 reimbursement. 

Recommended Motion

To allow directors to continue to use their personal computer instead of a district provided iPad and beginning July 1, 2016 lower the monthly reimbursement to $20 per month

Actions Taken

Motion Passed:  To allow directors to continue to use their personal computer instead of a district provided iPad and beginning July 1, 2016 lower the monthly reimbursement to $20 per month passed with a motion by Gene Ruzicka and a second by Joe Birkel.

4. PERSONNEL
4.a. Mitch O'Reilly
Rationale

O & M Technician Mitch O'Reilly broke his femur on December 26 in an accident while at home.  The recovery time is three to four months. His leave balances are at 47 hours. Discussion can occur on several issues concerning his time away from the job.  If the board wishes to discuss any details it is suggested that we go into "Closed Session".

Recommended Motion

To waive our normal policy and allow employees to donate annual or sick leave hours to Mitch O’Reilly due to his recent at home injury: Any leave hours donated is strictly voluntary and by free will from district employees. Each employee is limited to donating a maximum of 20 hours of leave time; Donated leave time is to be paid out to O’Reilly at 60% of his normal wage that is the same rate as our Long Term Disability Insurance (begins after 90 days); O’Reilly cannot accrue sick leave or annual leave time but will continue to receive the district’s portion of health and dental insurance as he has in the past, while using these donated hours

5. FINANCE
5.a. Approval of Financial Reports
Rationale

The October Financial Statements will be emailed to all directors.  A motion will be needed at Board Meeting to approve the October Financial Statement.

5.b. Approval of Managers Time and Expense Sheets
Attachments
Recommended Motion

*To approve the Managers Time and Expense Sheets as attached to the Executive Committee Minutes

Actions Taken

Motion Passed:  To approve the Managers Time and Expense Sheets as attached to the Executive Committee Minutes passed with a motion by Lon Olson and a second by Gene Ruzicka.

5.c. Accounts over 90 Days
Attachments
5.d. Quarterly NRDF Payment
Recommended Motion

*To authorize the Board Treasurer and General Manager to make payment to the Union Bank Note in the same amount as received from the Natural Resources Development Fund.