Lower Platte North NRD
January 29, 2016 9:30 AM
Executive Committtee Meeting
1. MEETINGS
1.a. Pending
1.a.1. March Board Meeting Date
Rationale

Our March Board Meeting is scheduled for the 14th that is during the NARD Washington D.C. Conference.  Our fall back date is the second Thursday of the month that is March 10.

Recommended Motion

*To move the March LPNNRD Board Meeting from March 14 to March 10 beginning at 6:00 p.m.

Actions Taken

Motion Passed:  *To move the March LPNNRD Board Meeting from March 14 to March 10 beginning at 6:00 p.m. passed with a motion by Robert Hilger and a second by Matt Bailey.

1.a.2. NARD Washington D.C. Conference
Rationale

The NARD Washington D.C. Conference is March 12-16. Birkel has expressed interest in attending with Hannah saying he would attend if no other director wished to. The committee asked that Breunig send out a request to determine if any directors are interested in attending.

Recommended Motion

*To approve sending up to two directors and two staff to the NARD Washington D.C. Conference on March 12-16

Actions Taken

Motion Passed:  *To approve sending up to two directors and two staff to the NARD Washington D.C. Conference on March 12-16 passed with a motion by Robert Hilger and a second by Matt Bailey.

1.a.3. Director Retreat
Rationale

Directors are reminded that the Director Retreat is February 10 beginning at 9:00 a.m. at the Benedictine Center north of Schuyler. An updated copy of the agenda is attached.

Attachments
1.a.4. UNL Water Lecture Series
Rationale

Attached find a list for all of the UNL Water Lectures scheduled for this spring.  The lectures are from 3:30 to 4:30 on Wednesdays.

Attachments
2. MANAGEMENT ITEMS
2.a. Directors Absence
Rationale

Attached find Director Ruzicka's absence from the January Board Meeting.

Attachments
2.b. Bob Weaver
2.b.1. Monthly Conference Call and Update
Rationale

The Monthly Weaver Conference Call will be scheduled during the first week of February.

2.b.2. Monthly Bill
Recommended Motion

*To approve payment of the January Weaver bill in the amount of $3,400 and bill Lower Platte South and Papio NRDs for their share

Actions Taken

Motion Passed:  *To approve payment of the January Weaver bill in the amount of $3,400 and bill Lower Platte South and Papio NRDs for their share passed with a motion by John Hannah and a second by Robert Hilger.

2.c. Monthly Education Program
Rationale

Matt Moser from USGS will give an update on the Shell Creek water quality gage.

2.d. Director Elections
Rationale

Directors are reminded that those who are up for election this year must file and have the paper work to the Nebraska Secretary of State by February 16. New candidates have until March 1 to file.

Attachments
2.e. Lickteig Property
Rationale

The Lickteig property is listed on the National Land website.  It is suggested that a minimum price be agreed upon so that the committee will be able to make a decision if an offer is made. If needed this price will be set at the March Board Meeting.

2.f. Nominating Committee Policy
Rationale

Attached find a draft policy for operation of our Officer Nominating Committee. Directors are asked to review the policy for potential approval at the March Board Meeting.

Attachments
3. EQUIPMENT
3.a. Copier Replacement
Rationale

Our current copier will be eight years old in May and it is time to replace it.  Since going paperless our copy needs have been greatly reduced so smaller machines are being evaluated.  In the past we have purchased our copiers and had a companion maintenance agreement.

We can lease a new copier similar to our current machine at a lower cost than our current maintenance agreement costs per month as shown on the attachments. With a five year lease we can lock in our copy rate for the entirety of the contract which is lower than our current rate per copy.

The attachment shows the costs for a 65 copy per minute verses a 45 copy per minute machine.  Some of the desired features on the 65 cpm machine are not available on the 45 cpm machine so staff has requested a quote for a 55 cpm machine that will be received prior to board meeting. 

A motion would be needed at board meeting to approve the new lease agreement.

Attachments
4. PERSONNEL
4.a. Update for Mitch O'Reilly
Rationale

Mitch is recovering from his fall and able to get around.  205 hours were donated by employees to assist Mitch with getting through this period.  These donated hours will cover Mitch through the first week of March.  We do not know yet when he will be able to return to work. 

5. FINANCE
5.a. Approval of Financial Reports
Attachments
Recommended Motion

*To approve the November Financial Reports as attached to the Executive Committee Minutes

Actions Taken

Motion Passed:  *To approve the November Financial Reports as attached to the Executive Committee Minutes passed with a motion by John Hannah and a second by Frank Pollard.

5.b. Approval of Managers Time and Expense Sheets
Attachments
Recommended Motion

*To approve the Managers Time and Expense Sheets as attached to the Executive Committee Minutes

Actions Taken

Motion Passed:  *To approve the Managers Time and Expense Sheets as attached to the Executive Committee Minutes passed with a motion by Frank Pollard and a second by Matt Bailey.

5.c. Accounts over 90 Days
Rationale

Attached find the Accounts Receivable Over 90 Days list.

Attachments