Lower Platte North NRD
June 02, 2016 9:30 AM
Executive Committtee Meeting
1. MEETINGS
1.a. Pending
1.a.1. Open Meetings Workshop
Rationale

The Nebraska Association of School Boards is once again conducting their "Open Meetings Workshops" meetings this summer.  This is a good update for board members who want to keep current on this topic.  The workshops that are the closest for us are; August 3 in Columbus and August 4 in Fremont. See attachment for more details.

Attachments
1.a.2. Water Leader Workshop
Rationale

The Water Leaders Workshop will be held June 22 and 23 in Milwaukee.  This workshop is focused at entities that move water.  Originally I passed over interest in the conference, however was made aware that all participating entities will receive a Watertronics "Remote Telemetry Unit" (RTU) and one year cellular service as an incentive for attending the conference, over $3,600 value.  The RTU can be used to transmit data by cellular service from any water meter or data logger sending information for up to five different data sets.  To receive the RTU you must attend the Watertronics Tour at the end of the conference.

Attachments
Recommended Motion

*To send up one staff member to the Water Leadership Workshop in Milwaukee

Actions Taken

Motion Passed:  To send up one staff member to the Water Leadership Workshop in Milwaukee passed with a motion by Lon Olson and a second by Gene Ruzicka.

2. MANAGEMENT ITEMS
2.a. Directors Absence
Rationale

Attached find absences received from Director Olson and Sobota for the April Board Meeting.

Attachments
Recommended Motion

*To approve the Excused Absence from the May Board Meeting for directors Olson and Sobota

Actions Taken

Motion Passed:  To approve the Excused Absence from the May Board Meeting for directors Olson and Sobota passed with a motion by Gene Ruzicka and a second by Matt Bailey.

2.b. Bob Weaver
2.b.1. Monthly Conference Call and Update
Rationale

The Monthly Weaver conference call was held May 31.  WRDA 16 (Water Resources Development Act 2016) has been passed by the Senate and sent to the House for consideration.  Chances are slim that the House acts on the bill.

Weaver has informed us that he wishes for his services with the three NRDs to end June 30, 2016. A copy of his letter is attached.

Bob will be in Lincoln for Glenn Johnson's retirement reception on August 14.  We will plan some type of recognition event for Bob some time that weekend.

Attachments
2.b.2. Monthly Bill
Recommended Motion

*To make the May payment to Bob Weaver in the amount of $3,400 and bill Lower Platte South and Papio NRDs their portion

Actions Taken

Motion Passed:  To make the May payment to Bob Weaver in the amount of $3,400 and bill Lower Platte South and Papio NRDs their portion passed with a motion by Gene Ruzicka and a second by Lon Olson.

2.c. Monthly Education Program
Rationale

Doug Bereuter will address the Board at 5:30 pm prior to the June Board Meeting concerning his vision of the Lower Platte River Corridor Alliance.

2.d. NRDF Payment
Rationale

We have received notice that we will be getting our final NRDF payment for this fiscal year in the amount of $52,444.11.  A motion is needed to authorize this payment toward our Union Bank Note.

For the fiscal year we have now received our entire NRDF year's allocation of $603,589.81.

Recommended Motion

*To authorize the Board Treasurer and General Manager to make payment to the Union Bank Note equal to any funds received from the NRDF Fund

Actions Taken

Motion Passed:  To authorize the Board Treasurer and General Manager to make payment to the Union Bank Note equal to any funds received from the NRDF Fund passed with a motion by Gene Ruzicka and a second by Robert Hilger.

2.e. Annual Union Bank Note Payment
Rationale

June is the month we make our annual Union Bank Note Payment.  This year we budgeted $412,925 that equates to one-half cent of property tax.

Last month it was requested to report the note balance which is $1,583396.02 prior to this months payments.  Our June 30 balance will be $1,118026.91.  See attachment for details.

Attachments
Recommended Motion

To make the annual Union Bank Note Payment in the amount of $412,925

Actions Taken

Motion Passed:  To make the annual Union Bank Note Payment in the amount of $412,925 passed with a motion by Joe Birkel and a second by Gene Ruzicka.

2.f. Total interest paid on the Union Bank Note
Rationale

Last month it was requested to show the interest we have paid on the Union Bank Note that is shown on the attached spreadsheet.  Please note that the last three amounts for interest paid are estimates.

Attachments
Recommended Motion

To make payment to Union Bank in the amount of $24,983.00 for the second half year of interest on the Union Bank Note (Wanahoo)

Actions Taken

Motion Passed:  To make payment to Union Bank in the amount of $24,983.00 for the second half year of interest on the Union Bank Note (Wanahoo) passed with a motion by Joe Birkel and a second by Robert Hilger.

2.g. Sale of Lickteig Property
Rationale

The May 15 sale date passed for the Lickteig farm passed.  Jovan was preparing paper work for the NRD to purchase the farm as was contracted.  One week after the sales contract expired the listing agent called saying an offer had been made on the farm, would we still honor the previous agreement.  Jovan has worked to see that any transaction meets the legal requirement. Any motions necessary will be prepared prior to board meeting.

2.h. Board Meeting Date
Rationale

Chair Hannah has asked for discussion on changing our Board meeting date.  His suggestion is to poll the board members and set the date when there are the fewest conflicts for board members.  This is occurring because we will have four board members absent from the June board meeting due to Water Tours that overlap our meeting date.

Our Board Meeting date is set in our Rules and Regulations as the second Monday each month with the alternate date being the second Thursday of the month.  The reason for this structure is so the public will have reasonable knowledge of when to expect board meetings as directed in statute.

2.i. LARM Activity
Rationale

Unfortunately it has been a busy month with LARM with two claims being filed.  As previously reported an uninsured driver hit and destroyed an electrical panel and transformer at Lake Wanahoo SRA.  LARM has made payment to us.

Employee Bret Schomer's car was broken into and two computers were stolen.  Value of the computers was just under $4,000.  Again LARM has paid us for this loss minus the $500 deductible.

Because of the damage at the SRA we reviewed our coverages with our LARM representative and added the following items; Bridge - $180 per year, 6 Restrooms - $216 per year and 75 electrical hookups - $2,700 per year.

2.j. Wahoo Creek Flooding
Rationale

The attached report on flooding in the Wahoo Creek Watershed was presented at O, E & RW Committee.  The committee recommendation is to hire FYRA Engineering to put information together for presentation prior to our June 13 Board Meeting.  The Executive Committee is the only one that can declare special circumstances and approve such an expenditure prior to full board ratification. 

A large group of individual is expected at the next board meeting who have asked to discuss the lack of flood control from Lake Wanahoo.  The board meeting will be held at Union Bank with the following schedule; Bereuter presentation at 5:30, Board meeting to begin at 6:00, discussion with landowners at 8:00.

Some item we should discuss:

     Program agenda

     Limiting time per speaker

     Keeping speakers on topic

     Response from board members

     Security

Attachments
Recommended Motion

*To honor the O, E & RW Committee recommendation and declare special circumstances and hire FYRA Engineering to prepare information for the June 13 board meeting at a cost not to exceed $10,000

Actions Taken

Motion Passed:  To honor the O, E & RW Committee recommendation and declare special circumstances and hire FYRA Engineering to prepare information for the June 13 board meeting at a cost not to exceed $10,000 passed with a motion by Lon Olson and a second by Robert Hilger.

2.k. Ourada Complaint
Rationale

No new information on the Ourada Complaint at this time.  Jovan will give an update at board meeting on discussions with Ourada's attorney Tom Thompson.

Action could take place at board meeting.

3. EQUIPMENT
4. PERSONNEL
4.a. Health Insurance Rates for FY17
Rationale

Proposed rate changes have been received from the NARD Intergovernmental Risk Management Pool Association for FY17.  The suggested increase is 6.5% for Health insurance and 3.2% for Dental Coverage.  These changes are subject to approval by the NARD Board on June 13.  Attached find details on reasons for the increase and the exact premium for each class.

Attachments
4.b. Wage and Salary Contract
Rationale

Zelle has informed us that the Job Descriptions and State Salary number Work have been completed and they are ready to meet with the Personnel Sub-Committee.  A meeting has been set for the Personnel Sub-Committee to meet on Thursday June9 beginning at 8:30 a.m.  Zelle will arrive at the meeting at 9:00 a.m.

5. FINANCE
5.a. Approval of Financial Reports
Rationale

A motion will be needed at Board Meeting to approve the May Financial Statements as distributed.

5.b. Approval of Managers Time and Expense Sheets
Attachments
Recommended Motion

*To approve Manager Miyoshi's Time and Expense Sheets as attached to the Executive Committee Minutes

Actions Taken

Motion Passed:  To approve Manager Miyoshi's Time and Expense Sheets as attached to the Executive Committee Minutes passed with a motion by Gene Ruzicka and a second by Joe Birkel.

5.c. Accounts over 90 Days
Attachments