Lower Platte North NRD
June 30, 2016 9:30 AM
Executive Committtee Meeting
1. MEETINGS
1.a. Pending
2. MANAGEMENT ITEMS
2.a. Directors Absence
2.b. Bob Weaver
2.b.1. Monthly Conference Call and Update
Rationale

The Weaver Conference Call will be held the first week of July.  Weaver's relationship with the district formally ends on June 30.  The three NRD managers will work to put a package together with Water Strategies over the next month for consideration by our boards.

2.b.2. Monthly Bill
Attachments
Recommended Motion

*To make payment to Bob Weaver in the amount of $3,400 for June services

Actions Taken

Motion Passed:  *To make payment to Bob Weaver in the amount of $3,400 for June services passed with a motion by Joe Birkel and a second by Lon Olson.

2.c. Riparian Taskforce Representative
Rationale

LB 1038 recreated the Riparian Taskforce.  The new Taskforce will have statewide coverage rather than just for a limited area of the state.  We feel the Lower Platte Weed Management Authority is working exceptionally well and want to be sure we receive our share of any state funds that come forward.  With three NRD Taskforce position being allowed for we feel a representative from the Lower Platte is appropriate.  Rich Tesar has been the board member most involved in our local group.  The three NRD Managers agree that we should support Tesar's nomination for the Riparian Taskforce.  

If approved by the Executive Committee the letter for this nomination will be sent to both NARD and governor Ricketts prior to it's due date of July 8.

Recommended Motion

*To nominate and support Rich Tesar as a NRD representative for the Riparian Taskforce

Actions Taken

Motion Passed:  *To nominate and support Rich Tesar as a NRD representative for the Riparian Taskforce passed with a motion by Gene Ruzicka and a second by Joe Birkel.

2.d. Education Program
Rationale

Several board members have asked for an education program on the proposed Costco Poultry Plant near Fremont.  With the current location close to our proposed Fremont GI Levee it would be positive to see what their plans are.  We contacted the group who would have two representatives from Fremont give a program to our board.  The topics that were forwarded included:

     Overall plan
     Water Source
     Waste Water Plan
     Any other environmental discharges 
     Management of litter from CAFOs (confined animal feeding operation)
     Impact on planned Fremont Levee Project

It would work best to follow the routine as we did last month and have the education program from 5:30 until 5:55 with a short break prior to beginning our July Board Meeting.

2.e. Director Computer Allowance Changes
Rationale

As previously approved by the board the director computer allowance will change in June from $50 per month to $20 per month.  Any directors who wish to move to to a district provided iPad should let staff know so they can be ordered.

2.f. Sale of Lickteig Property
Rationale

National Land found a buyer for the Lickteig property and with agreement by Dave Lickteig and approval of the Executive Committee a purchase agreement was signed for $490,000.  The purchaser is 3801 Harney LLC signed by Mark Masek, Manager.  A copy of the purchase agreement is attached to the Executive Committee Minutes.

We will need to approve the "First Amendment to Settlement Agreement and Release" that extends the agreement to the end of August that is attached and will need to ratify the action of the Executive Committee to honor the terms of the Settlement Agreement and to approve the sale of the property.

Costs to LPNNRD

     Payment to Lickteig                      $50,000

     Payment to National Land (6%)     $29,400

     One-half of closing costs (est.)       $ 2,000

Attachments
Recommended Motion

*To approve the "First Amendment to Settlement Agreement and Release" with Dave Lickteig and authorize the Board Chair to sign, and to ratify action of the Executive Committee to honor the terms of the Settlement Agreement and approve the sale of the Lickteig property

Actions Taken

Motion Passed:  *To approve the "First Amendment to Settlement Agreement and Release" with Dave Lickteig and authorize the Board Chair to sign, and to ratify action of the Executive Committee to honor the terms of the Settlement Agreement and approve the sale of the Lickteig property passed with a motion by Gene Ruzicka and a second by Matt Bailey.

2.g. Ourada Complaint
Rationale

No new information since last month.  Lausterer has not received information on what the Ourada's are asking for.

2.h. Payment of FYRA Contract
Rationale

Last month we budgeted for engineering services with FYRA Engineering on the landowner request to lower Lake Wanahoo by three feet.  Attached is an invoice for Payment;

     Contract Total                $10,000.00

     Payment this month        $ 5,151.50

     Remaining Balance          $ 4,847.50

Attachments
2.i. Charitable Donations
Rationale

Lausterer recently made us aware that the NRD can receive charitable donations that are tax deductible.  We previously approved accepting donations to construct benches and trees along the trail at Lake Wanahoo.  These donations must be approved by board motion.  Attached find a copy of the receipt being sent to those that are making donations and a copy of the list of donators. 

Attachments
Recommended Motion

*To approve and accept donations for Trail Benches from: Robert McPeck, Joni Wimmer, St Wenceslaus Church, Tracey Johnson, Wahoo State Bank, Wahoo Dairy Queen, JEO Consulting Group Paul Johnson, Corner Market and Scott's Tree Service

Actions Taken

Motion Passed:  *To approve and accept donations for Trail Benches from: Robert McPeck, Joni Wimmer, St Wenceslaus Church, Tracey Johnson, Wahoo State Bank, Wahoo Dairy Queen, JEO Consulting Group Paul Johnson, Corner Market and Scott's Tree Service passed with a motion by Joe Birkel and a second by Matt Bailey.

3. EQUIPMENT
4. PERSONNEL
4.a. Report from Personnel Sub-Committee
Rationale

Attached find the Minutes from the June 6, 2016 Personnel Sub-Committee.  Each topic and recommendation will be listed below.

Also attached is the final report from Zelle HR.

Attachments
4.b. Revised Job Descriptions and Job Codes
Rationale

Zelle conducted interviews with all NRD employees to review their job duties.  From these interviews and previous job descriptions new job descriptions were drafted for all positions and presented to the Sub-Committee.  Zelle also reviewed job codes for each position and recommended changes to four codes.  Descriptions and codes have been emailed to all directors.  

Attachments
Recommended Motion

To approve the new Job Descriptions and Job Codes for LPNNRD employees as recommended by Zelle HR and attached to the Executive Committee Minutes

Actions Taken

Motion Passed:  To approve the new Job Descriptions and Job Codes for LPNNRD employees as recommended by Zelle HR and attached to the Executive Committee Minutes passed with a motion by Robert Hilger and a second by Lon Olson.

4.c. Performance Ratings
Rationale

The Committee reviewed performance reviews for employees that were prepared by their immediate supervisor and reviewed by management.  Lengthy discussion took place on one review with disagreement between several committee members and management.

The Executive Committee is suggesting to go into Closed Session to discuss this matter.

Recommended Motion

To lower one employees performance rating from 4.84 to 4.00 and approve the amended employee performance ratings as attached to the Executive Committee Minutes

Actions Taken

Motion Passed:  To lower one employees performance rating from 4.84 to 4.00 and approve the amended employee performance ratings as attached to the Executive Committee Minutes passed with a motion by Robert Hilger and a second by Gene Ruzicka.

4.d. Cost of Living Adjustment
Rationale

The overall cost of living adjustment for the past 12 months is 1.1% as shown on the attached Department of Labor table.  

Attachments
4.e. Removal of Jobs from the Salary Range List
Rationale

We have several positions listed on our Salary Range List that are not currently filled nor do we anticipate ever filling.  Rather than have Zelle produce a job description and match a job code it is recommended to remove these jobs from our Salary Range List.  

Recommended Motion

To remove the following positions from the LPNNRD Job List; Bookkeeper, Information & Educations Specialist II, Operations & Maintenance Manager II and GIS Assistant

Actions Taken

Motion Passed:  To remove the following positions from the LPNNRD Job List; Bookkeeper, Information & Educations Specialist II, Operations & Maintenance Manager II and GIS Assistant passed with a motion by Robert Hilger and a second by Lon Olson.

4.f. FY17 Salary Ranges
Rationale

Attached find a list of LPNNRD Salary Ranges.  The ranges are based on the mid-points of the job codes recommended by Zelle.  

Attachments
Recommended Motion

To approve the FY 17 Salary Ranges with a 10% limit on changes from last year as attached to the Executive Committee Minutes

Actions Taken

Motion Passed:  To approve the FY 17 Salary Ranges with a 10% limit on changes from last year as attached to the Executive Committee Minutes passed with a motion by Matt Bailey and a second by Gene Ruzicka.

4.g. FY17 Step Changes
Rationale

The Personnel Sub-Committee discussed the district’s 9-Step system and eligibility of employees for a Step advance (see attachment).  We are currently on the final year of implementing and funding the 9-Step System.  

Recommended Motion

To approve the following step advances for FY17: Angle from Step 6 to Step 7, Heimann from Step 6 to Step 7 and Gottschalk from Step 3 to Step 4

Actions Taken

Motion Passed:  To approve the following step advances for FY17: Angle from Step 6 to Step 7, Heimann from Step 6 to Step 7 and Gottschalk from Step 3 to Step 4 passed with a motion by Gene Ruzicka and a second by Lon Olson.

4.h. Approval of FY17 & Salaries
Rationale

The discussion at Personnel Sub-Committee was to approve:

     1.1% across the board salary increase for all employees

     Allow for increases caused by Step levels

     No salary will increase greater than 7.5%

          The exception to the 7.5% increase is that all employees must be at or above the starting wage

Following these criteria our total salaries will increase by $22,222 which is a 1.95% increase from last years salaries.

Recommended Motion

To approve a 1.1% salary increase for all employees and fund the Step increases with a limit on any individual salary increase of 7.5% with the exception of the starting wage that must be at least 80% of midpoint as shown on the FY17 Salary Sheet

Actions Taken

Motion Passed:  To approve a 1.1% salary increase for all employees and fund the Step increases with a limit on any individual salary increase of 7.5% with the exception of the starting wage that must be at least 80% of midpoint as shown on the FY17 Salary Sheet passed with a motion by Lon Olson and a second by Matt Bailey.

4.i. Hire Staff Engineer
Rationale

Hilger led discussion on hiring a staff engineer to design smaller projects for the district and be available to assist small towns with engineering projects.

Recommended Motion

To pursue hiring a staff engineer and have them in place within six months

Actions Taken

Motion Passed:  To pursue hiring a staff engineer and have them in place within six months passed with a motion by Robert Hilger and a second by Gene Ruzicka.

5. FINANCE
5.a. Approval of Financial Reports
Recommended Motion

*To approve the April and May Financial Reports as distributed to all board members

Actions Taken

Motion Passed:  *To approve the April and May Financial Reports as distributed to all board members passed with a motion by Gene Ruzicka and a second by Lon Olson.

5.b. Approval of Managers Time and Expense Sheets
Attachments
Recommended Motion

*To approve Managers Time and Expense Sheets as attached to the Executive Committee Minutes

Actions Taken

Motion Passed:  *To approve Managers Time and Expense Sheets as attached to the Executive Committee Minutes passed with a motion by Gene Ruzicka and a second by Joe Birkel.

5.c. Accounts over 90 Days
Attachments
5.d. Budget
Rationale

Committees are reviewing the budget this week.  There will be one more committee review prior to the Budget Workshop.

We need to set the Budget Hearing and Levee Hearing.  The suggested dates are:

     Budget Hearing     Monday, August 8, 2016             5:00 p.m.

     Levee Hearing       Monday, September 12, 2016     5:00 p.m.

Recommended Motion

*To hold the FY17 Budget Hearing for 5:00 p.m. on August 8, 2016 and the FY17 Levee Hearing for 5:00 p.m. on September 12, 2016 both conducted at the Lower Platte North Office in Wahoo

Actions Taken

Motion Passed:  *To hold the FY17 Budget Hearing for 5:00 p.m. on August 8, 2016 and the FY17 Levee Hearing for 5:00 p.m. on September 12, 2016 both conducted at the Lower Platte North Office in Wahoo passed with a motion by Gene Ruzicka and a second by Matt Bailey.

5.e. Budget Workshop
Rationale

We will hold our Budget Workshop on Wednesday, August 3rd beginning at 5:00 p.m. at the Lower Plartte North NRD Office. 

5.f. Tax Refund to Butler County
Rationale

Attached find a letter from Butler County asking for us to refund $1,092.68 to them due to a software glitch.  They ask that this payment be remitted to them by June 29 (prior to end of the fiscal year).  If we approve this payment Bob Hilger will deliver the check to Butler County yet today.

Attachments
Recommended Motion

*To declare special circumstances and refund Butler County $1,092.68 for over payment of tax receipts and that this payment be made the same day as approved by the Executive Committee

Actions Taken

Motion Passed:  *To declare special circumstances and refund Butler County $1,092.68 for over payment of tax receipts and that this payment be made the same day as approved by the Executive Committee passed with a motion by Lon Olson and a second by Joe Birkel.

5.g. AEM Flight Payment
Rationale

The Water Committee is forwarding a recommendation to make payment of $125,000 to AGF for the AEM flights.  They ask that this payment be made in the current fiscal year, thus will need approval by the Executive Committee.  This would be the first payment for the $416,666 contract with flights that are scheduled for mid to late July.

Recommended Motion

*To honor the Water Committee recommendation and declare special circumstances and make payment of $125,000 to AGF for the AEM flights, making the payment the same day as approved by the Executive Committee

Actions Taken

Motion Passed:  *To honor the Water Committee recommendation and declare special circumstances and make payment of $125,000 to AGF for the AEM flights, making the payment the same day as approved by the Executive Committee passed with a motion by Joe Birkel and a second by Gene Ruzicka.

5.h. Annual Schuyler Levee Payment
Rationale

Last month it was approved to make our annual payment to Schuyler for the 205 levee project.  The annual amount was reduced by $25,000 because our records indicated we were out of balance for contributions to the original study.  Upon further examination Mary Peshold was able to find where we were in balance for the study.  These payments go through Projects Committee, however we would like to make the payment this fiscal year (prior to June 30) and the only committee that has the authority to make payments prior to board approval is the Executive Committee.

Recommended Motion

*To honor the Projects Committee recommendation and declare special circumstances and make payment to Schuyler in the amount of $25,000 for toward our annual payment to Schuyler for the Schuyler 205 Project (total payments for FY16 would now be $125,000)

Actions Taken

Motion Passed:  *To honor the Projects Committee recommendation and declare special circumstances and make payment to Schuyler in the amount of $25,000 for toward our annual payment to Schuyler for the Schuyler 205 Project (total payments for FY16 would now be $125,000) passed with a motion by Gene Ruzicka and a second by Matt Bailey.