Lower Platte North NRD
February 02, 2017 9:30 AM
Executive Committtee Meeting
1. UNFINISHED BUSINESS
1.a. Off Site Off Table Concerns Near Sand Creek
Rationale

No new information has been received since last month.

2. MEETINGS
2.a. Pending
2.a.1. Water For Food Conference
Rationale

The 2017 Water For Food Conference is scheduled for April 10-12 in Lincoln.  This year poses some difficulty as April 10 is board meeting day for us.  Our board meeting is scheduled to begin at 6:00 pm that day so conference participants can adjust their schedule accordingly.

A copy of the conference announcement is attached with the agenda and program details to follow when available.

Attachments
2.b. Reports
Rationale

Attached find Mountford's report from the NRD/NARD Employee Benefits Committee and Intergovernmental Risk Management Pool Association Loss Control Committee Meetings held January 23rd. 

Attachments
3. MANAGEMENT ITEMS
3.a. Directors Absence
Attachments
Recommended Motion

*To approve Sobota's absence from the November Board Meeting

Actions Taken

Motion Passed:  *To approve Sobota's absence from the November Board Meeting passed with a motion by Dave Saalfeld and a second by Bob Clausen.

3.b. Monthly Education Program
Rationale

The Education Program for our February board meeting is two presentations by Joe Birkel on his experience in the Water Leaders Academy and an update on Project Sense.

Phoenix Group has informed us that several board members have requested that they give an update on work completed on our Master Database and what is planned for the second contract (of three planned) at our March 13 board meeting.

3.c. Director Retreat
Rationale

Our Director's Retreat is scheduled for February 15 beginning at 9:00 a.m. at the Benedictine Center north of Schuyler.  Topics for the day include:

1.  Manager Selection Process

2.  Groundwater Rules and Regulations

3.  Update on Phoenix Software

4.  Sand Creek Site 15 - Ourada Complaint

5.  Sand Creek Site 15 - Disposition of Farm

6.  Lower Platte River Corridor Alliance - Primer for 2-24-17 Meeting

7.  Basin Water Supply Discussion

8.  HBE 360 Accounting

9.  Costco Discussion

Are there other topics we wish to add or delete from this list?

Which topics do we want to have Lausterer present for discussion?

 

 

3.d. Sand Creek Site 15
Rationale

 

3.d.1. Rental of Crop Ground and CRP
Rationale

The NRD Farm on Sand Creek Site 15 will be discussed at Board Retreat on February 15.  We do not currently have a tenant on the ground and it appears that we will not be selling the farm in the near term.  The tenant for the past three years Harvey Brabec is willing to farm the 40 acres of tillable land plus manage the two small tracts of CRP that are in their final year.

 

Recommended Motion

To approve Harvey Brabec as the tenant for the NRD farm on Sand Creek Site 15 under the same terms as were previously used

Actions Taken

Motion Passed:  To approve Harvey Brabec as the tenant for the NRD farm on Sand Creek Site 15 under the same terms as were previously used passed with a motion by Dave Saalfeld and a second by John Hannah.

3.d.2. Ourada Complaint
Rationale

Lausterer has received a letter from the Ourada's attorney Thomas Thomsen that is attached.  Discussion can occur at the Director's Retreat or in Executive Session.

3.e. Reports from Water Strategies
Rationale

Four or five days a week we receive a report from Water Strategies.  As you can see, the attached report from January 31 is 28 pages long.  Do director's wish to have these reports forwarded to them?  We could forward the reports for one week and then ask those who wish to continue receiving the report to contact us to remain on the list. 

Attachments
4. EQUIPMENT
5. PERSONNEL
5.a. Unemployment Payment
Rationale

We received a billing from the state for unemployment reimbursement for $1,568 that was paid.

As a Political Sub-Division of the State we do not pay unemployment insurance.  However when a previous employee make a claim and the state determines that the claim is valid we are billed the amount that the state makes in payments. 

5.b. Water Manager Position
Rationale

Resumes for filling the Water Manager Position are due in our office by noon on February 1.  As of Tuesday we have received five applications.

Our plan is to conduct interviews next week and hopefully have a recommendation to fill the position at board meeting on February 13.

6. FINANCE
6.a. Approval of Financial Reports
Recommended Motion

To approve the July, August and September Financial Reports as attached to the Executive Committee Minutes

6.b. Approval of Managers Time and Expense Sheets
Attachments
Recommended Motion

*To approve Managers Time and Expense Sheets as attached to the Executive Committee Minutes

Actions Taken

Motion Passed:  *To approve Managers Time and Expense Sheets as attached to the Executive Committee Minutes passed with a motion by John Hannah and a second by Terry Sobota.

6.c. Accounting Update and Approval of Financial Reports
Rationale

Cindy Love and Grant Nuttelmann from HBE were present at committee meeting to give an update on where we are with our accounting.  They presented a draft of our July Financials for review and to make sure the format meets our expectations. Once we are in agreement for the content and format for the new financials HBE will prepare July, August and September financials for approval at our February 13 board meeting.  HBE will attempt to complete these financials by Friday so they can be distributed to board members prior to our February 13 board meeting.

HBE will attend the February 13 board meeting to review the new financials.