Lower Platte North NRD
March 02, 2017 9:30 AM
Executive Committtee Meeting
1. UNFINISHED BUSINESS
1.a. Off Site Table Concerns Near Sand Creek
Rationale

No new information or updates

2. MEETINGS
2.a. Pending
2.a.1. 2017 Water and Natural Resources Tour - June 27-29
Rationale

The 2017 Water and Natural Resources Tour will focus on surface and groundwater irrigation and the importance of the Central Platte River basin to Nebraska.  Possible tour highlights may include: Central Nebraska Public Power and Irrigation District's facilities at Johnson Lake, Lake McConaughy and Kingsley Dam, NPPD's Gerald Gentlemen Station, Monsanto WAter Utilization Learning Center, Frito Lay Corn Handling hub, new NCORPE facilities, canoe/kayaking trip and overnight in North Platte and Ogallala.  Tour will begin and end in Holdrege, NE.  Any directors interested in attending should let Jill know.

2.a.2. Angle's Retirement/Open House - March 3rd
Rationale

The Open House to honor Larry Angle's retirement was held Friday, March 3 from 1:00 - 3:00 p.m. at the NRD office.  A large glass water droplet with inscriptions was presented to Larry from LPNNRD to honor his 30 years of service to the district.  Thank you to all of the directors and friends who attended and/or sent notes.

2.b. Reports
3. MANAGEMENT ITEMS
3.a. Directors Absence
3.b. Monthly Education Program
Rationale

Phoenix Work Group is scheduled to give an update on the Master Data Base.

3.c. Ourada Claim
Rationale

No new information for discussion

3.d. Murren Claim
Rationale

No new information for discussion.

3.e. Fiscal Year 2017 Audit
Rationale

Last month Cindy Love discussed the need to hire a new firm to preform our annual audit.  A list of firms was sent to us from HBE.  We can take proposals from these firms or advertise for proposals to be opened next month.

Recommended Motion

*To advertise Requests For Proposals for our annual audit asking for a three year commitment from auditing firms

Actions Taken

Motion Passed:  *To advertise Requests For Proposals for our annual audit asking for a three year commitment from auditing firms passed with a motion by Bob Clausen and a second by Mr. Robert Meduna.

4. EQUIPMENT
4.a. Replacement of Telephone System
Rationale

Our current phone system is over 20 years old and needs to be replaced.  We have budgeted for a new system this year.  We have visited with Diode Communications from Diller, Nebraska and are very impressed.  Our choices are to take RFPs for a new system or work with one company to fit our needs.

Recommended Motion

*To advertise Requests For Proposals for a new phone system that will include the system, service and other amenities their company may offer

Actions Taken

Motion Passed:  *To advertise Requests For Proposals for a new phone system that will include the system, service and other amenities their company may offer passed with a motion by Mr. Robert Meduna and a second by Terry Sobota.

5. PERSONNEL
5.a. Manager Selection Process
Rationale

At Directors Retreat we outlined a process for hiring a new General Manager.  The Committee made several additions to the draft plan that was outlined at director's retreat but will leave the final version to Chair Birkel and his appointed committee.  The general guidance is to have applications in to Birkel by May 18 and the goal to hire the new general manager at the July 10 board meeting.

Attachments
6. FINANCE
6.a. Approval of Financial Reports
Rationale

Grant Nuttelmann and Cindy Love from HBE were present to give the October and November monthly financials.  A least one will also be present at board meeting to make sure the format for reporting meets our goals.  The goal is to have the December and January financials ready next month to put us back on our normal schedual.

Following the April 27 Executive Committee Meeting HBE will meet with Hilger, Birkel, Miyoshi, Mountford and Breunig to review the view only access to the accounting software.

Recommended Motion

To approve the October and November Monthly Financial Reports as distributed to all directors

6.b. Approval of Managers Time and Expense Sheets
Attachments
Recommended Motion

*To approve Managers Time and Expense Sheets as attached to the Executive Committee Minutes

Actions Taken

Motion Passed:  *To approve Managers Time and Expense Sheets as attached to the Executive Committee Minutes passed with a motion by Terry Sobota and a second by Bob Clausen.