Lower Platte North NRD
October 03, 2014 9:00 AM
Executive Committtee Meeting
1. MEETINGS
1.a. Pending
1.a.1. GMDA Annual Winter Conference
Rationale

The GMDA Winter Conference is scheduled for January 6-8, 2015 in Scottsdale, AZ.  A copy of the agenda is attached. 

Recommended Motion

* to approve up to two Staff and two Directors to attend the GMDA Winter Conference, January 6-8 in Scottsdale, AZ.

Actions Taken

Motion Passed:  To approve up to two Staff and two Directors to attend the GMDA Winter Conference, January 6-8 in Scottsdale, AZ. passed with a motion by Donald Kavan and a second by Robert Meduna.

1.a.2. November Board Meeting
Rationale

We traditionally conduct our November Board in Newman Grove and have the High School Science Club give us an update on Shell Creek.

Recommended Motion

* to hold the LPNNRD November 10 Board Meeting in Newman Grove

Actions Taken

Motion Passed:  To hold the LPNNRD November 10 Board Meeting in Newman Grove passed with a motion by Donald Kavan and a second by Gene Ruzicka.

1.a.3. Lower Platte River Corridor Alliance Summit
Rationale

Registration for the Lower Platte River Summit is now open. The Summit will be held on Tuesday, November 6th at Camp Carol Joy Holling near Ashland, NE.  The theme of this year’s Summit is “Urban Growth—Rural Resilience”.  Please let Breunig know if you are interested in attending.

1.b. Reports - None
2. MANAGEMENT ITEMS
2.a. Directors Absence
Rationale

Attached find Excuse of Absence Requests from Directors Hilger, Birkel and Pollard from the September Board Meeting.

Recommended Motion

* to approve Director Hilger's excuse of absence from the September Board Meeting

Actions Taken

Motion Passed:  To approve Director Hilger's excuse of absence from the September Board Meeting passed with a motion by Gene Ruzicka and a second by Robert Meduna.

2.b. Bob Weaver
2.b.1. Monthly Conference Call and Update
Rationale

The monthly Weaver conference call was held October 6.

2.b.2. Monthly Bill
Rationale

We have not received Bob Weaver's monthly bill, but will have it before Board Meeting. 

Recommended Motion

*to pay the September bill from Bob Weaver in the amount of $3,300 and bill Lower Platte South NRD and Papio NRD their portion

Actions Taken

Motion Passed:  To pay the August bill from Bob Weaver in the amount of $3,300 and bill Lower Platte South NRD and Papio NRD their portion passed with a motion by Gene Ruzicka and a second by Jim McDermott.

2.c. Monthly Education Program
Rationale

Mike Murren and Don Kavan will give a report on the Nebraska Water Tour.

2.d. CCEI Lawsuit
Rationale

No new information or action this months.

2.e. Waters of the United States
Rationale

Attached find comments from Don Blankenau on EPAs proposed definition of Waters of the United States.  These comments were submitted on behalf of the Nebraska Groundwater Coalition, of which we are a member.

2.f. NARD Risk Management Pool - Rule Changes
Rationale

Attached to the Executive Committee Minutes find a resolution passed by the NARD Risk Management Pool Association to "Maintain Grandfathered Status of the Health Insurance Plan."  Due to the cost of losing our Grandfathered Status this resolution allows for the involuntary termination of any NRD from the pool which makes changes to their NRD which would cause the pool to lose it's current Grandfathered Status.

2.g. Accountability and Disclosure Commission Complaint
Rationale

Scott Japp has filed a complaint with the Nebraska Accountability and Disclosure Commission.  The complaint specifically names John Miyoshi, but alleges that the LPNNRD governing body failed to meet statuary requirements for certifying two directors.  The accompanying document reports of two possible election frauds violations in Lower Platte North NRD in that Directors Gibney and McDermott do not live in the sub-district they represent.  See attachments.

Board Chair Hilger directed Lausterer to send a response to the Commission which is attached.

2.h. Master Services Agreement with FYRA Engineering
Rationale

Attached find a copy of a Master Services Agreement from FYRA Engineering.  This agreement would allow the board to authorize engineering services for small scale items with just a letter agreement (no contract).  If approved we may want to place a maximum limit on any single project.

Attached find a White Paper prepared by FYRA (at no cost to the NRD) on recent rainfalls and performance of Wanahoo Dam.  This is an example of work that could be provided using this agreement.

Recommended Motion

to approve the Master Services Agreement with FYRA Engineering and that a maximum $10,000 limit per event be set and authorize the board chair to sign the agreement.

Actions Taken

Motion Passed:  To approve the Master Services Agreement with FYRA Engineering and that a maximum $10,000 limit per event be set and authorize the board chair to sign the agreement passed with a motion by Gene Ruzicka and a second by Jim McDermott.

2.i. Lake Wanahoo - Pre and Post Project Hydraulics
Rationale

A public education effort is needed to explain and show how Wanahoo Dam operates at times of high runoff events.  Attached is a proposal from FYRA Engineering that would put gather and create needed data and then create displays to show discharges and flooding before and after construction of Wanahoo Dam.  Attached is a cost breakdown for the services. 

Recommended Motion

to approve hiring FYRA Engineering to preform Pre and Post Project Hydraulics for Lake Wanahoo at a cost not to exceed $7,355 as attached to the Executive Committee minutes

Actions Taken

Motion Passed:  To approve hiring FYRA Engineering to preform Pre and Post Project Hydraulics for Lake Wanahoo at a cost not to exceed $7,355 as attached to the Executive Committee minutes passed with a motion by Gene Ruzicka and a second by Jim McDermott.

2.j. HBE Audit Bill
Rationale

HBE has submitted a bill $10,025 for work completed on the annual audit as attached. 

Recommended Motion

to approve payment of $10,025 to HBE for work completed on the annual audit.

Actions Taken

Motion Passed:  To approve payment of $10,025 to HBE for work completed on the annual audit passed with a motion by Lon Olson and a second by Robert Meduna.

3. EQUIPMENT
4. PERSONNEL
5. FINANCE
5.a. Approval of Financial Reports
Rationale

The June and July Financial Reports were distributed to all Directors. 

Recommended Motion

to approve the June and July Financial Reports as presented

Actions Taken

Motion Passed:  Motion to approve the June and July Financial Reports as presented passed with a motion by Lon Olson and a second by Gene Ruzicka.

5.b. Approval of Managers Time and Expense Sheets
Recommended Motion

* to approve Managers Time and Expense Sheets as Attachment

Actions Taken

Motion Passed:  Motion to approve Managers Time and Expense Sheets as Attached to the Executive Committee minutes passed with a motion by Gene Ruzicka and a second by Jim McDermott.

5.c. Accounts over 90 Days
Rationale

Attached find Accounts Receivable over 90 days which were reviewed by the Executive Committee.

5.d. Audit Report
Rationale

HBE met with the Audit Sub-Committee on October 3rd immediately following the Executive Committee Meeting.  The sub-committee ask Mike Almond to give a summary of the Audit at board meeting.

Recommended Motion

to accept the Annual Audit as prepared and presented by HBE.

5.e. NRDF Payment
Rationale

We are expecting to receive our quarterly payment from DNR during the month of October. 

Recommended Motion

to authorize the Board Treasurer and General Manager to make payment to the Union Bank Notes in the same amount as reimbursed when the NRDF Quarterly payment is received.

Actions Taken

Motion Passed:  To authorize the Board Treasurer and General Manager to make payment to the Union Bank Notes in the same amount as reimbursed when the NRDF Quarterly payment is received passed with a motion by Jim McDermott and a second by Gene Ruzicka.