Lower Platte North NRD
November 25, 2014 10:30 AM
Executive Committtee Meeting
1. MEETINGS
1.a. Pending
1.a.1. Nebraska Water and Water Law Conferences
Rationale

The Nebraska Water Conference and Nebraska Water Law Conference will be be held March 19 and 20 at the UNL College of Law in LIncoln.  Directors may attend a single conference or both depending on your interests.  Those wishing to attend should let Jill know.

1.a.2. NARD Legislative Conference
Rationale

A tentative agenda the NARD Legislative Conference, January 27-28 is attached.  Once again we will have our Dinner with the Senators on Tuesday, January 27th.   

1.b. Reports
Rationale

Attached find Mountford's NRD/NARD Employee Benefits Committee and Intergovernmental Risk Management Pool Association Loss Control Committee Meeting which was held October 27, 2014, @ Fonner Park, Grand Island, NE.

2. MANAGEMENT ITEMS
2.a. Directors Absence
Rationale

Attached find absence requests from Director Johannes and Taylor for October Board Meeting Kavan, Taylor, Bailey and Hilger from November Board Meeting.

Recommended Motion

* to approve absence requests from Director Johannes and Taylor from October Board Meeting, Kavan, Bailey and Taylor from November Board Meeting.

Actions Taken

Motion Passed:  * To approve absence requests from Director Johannes and Taylor from the October Board Meeting, Kavan, Bailey, McDermott and Taylor from the November Board Meeting as attached to the Executive Committee Minutes passed with a motion by John Hannah and a second by Donald Kavan.

2.b. Bob Weaver
2.b.1. Monthly Conference Call and Update
Rationale

The Monthly Weaver Conference call will be held the first week in December.

2.b.2. Monthly Bill
Rationale

We have not received Bob Weaver's monthly bill, but will have it before Board Meeting.

Recommended Motion

* to pay the November bill from Bob Weaver in the amount of $3,300 and bill Lower Platte South and Papio NRD for their portion

Actions Taken

Motion Passed:  * To pay the November bill from Bob Weaver in the amount of $3,300 and bill Lower Platte South and Papio NRD for their portion passed with a motion by Jim McDermott and a second by John Hannah.

2.c. Monthly Education Program
Rationale

Mountford will give a short program on the LPNNRD Long Range Plan.

2.d. CCEI Lawsuit
Rationale

No new information since last month.

2.e. Nominating Sub-Committee
Rationale

At the January Board Meeting yearly officer elections will take place.  It is necessary for the Board Chair to appoint a Nominating Committee to bring forth a slate of candidates.  In the past this committee has been the past Board Chairs who are Johannes, Kavan, McDermott, Saalfeld and Sabatka.

2.f. Retainer Agreement
Rationale

Our two year Retainer Agreement with Bromm, Lindahl, Freeman-Caddy & Lausterer terminates immediately following January 2015 board meeting.  Attached to the Executive Committee Minutes is a new retainer agreement proposed by Lausterer.  The only changes from the previous agreement is clarifying language in section 3.

Attachments
Recommended Motion

to approve the two year retainer agreement with Bromm, Lindahl, Freeman Caddy and Lausterer for legal representation as attached to the Executive Committee Minutes

Actions Taken

Motion Passed:  To approve the two year retainer agreement with Bromm, Lindahl, Freeman Caddy and Lausterer for legal representation as attached to the Executive Committee Minutes passed with a motion by Donald Kavan and a second by Jim McDermott.

2.g. Lower Platte Basin Caucus
Rationale

The Lower Platte Basin Caucus meets every four years for the purpose of selecting a basin representative for the Nebraska Natural Resources Commission.  Clint Johannes has served as our representative for the past 12 years and done an outstanding job for our two districts.  Clint has made the decision to not serve another term on the Commission so another nominee will be needed.  It has previously been agreed that the NRC representative for the commission will be rotated so the nominee will need to come from LPSNRD.  It is important that we have representatives at the basin caucus which is scheduled for January 16 at 9:30 a.m. at Lower Platte South's Office in Lincoln.  Our directors from Fremont reside in the Elkhorn Basin and are not eligible to vote at the caucus.  Bob Hilger resides in the Blue Basin and is also not eligible to vote at the Lower Platte Basin Caucus.

2.h. Report from Director Vacancy Sub-Committee
Rationale

At the November Board Meeting a Director Vacancy Sub-Committee (McDermott, Sabatka, Veskerna, Gibney and Kavan) were appointed and directed to report back at the December Board Meeting.  The position was advertised in the Wahoo Newspaper with self nominations being due by December 1.  The committee will likely bring a nominee forward at our December 8 Board Meeting for approval by the Board. 

3. EQUIPMENT
4. PERSONNEL
4.a. Rural Water Manager Position
Rationale

Mike Sousek has accepted the General Manager position with Lower Elkhorn NRD.  Miyoshi is requesting that we begin advertising the position as soon as possible.  We are required to advertised staff positions for three consecutive weeks unless promoting a current employee.

Recommended Motion

to advertise the Rural Water Manager position the first three weeks in December

Actions Taken

Motion Passed:  Upon recieveing Mike Sousek's resignation letter, Management is directed to advertise the Rural Water Manager position the first three weeks in December passed with a motion by John Hannah and a second by Jim McDermott.

4.b. O & M / RW Technician Position
Rationale

Discussion can take place concerning the Operations and Maintenance/Rural Water Technician Position.

5. FINANCE
5.a. Approval of Financial Reports
Rationale

The October Financial Statement was distributed to all Directors.

Attachments
Recommended Motion

* to approve the October Financial Reports as distribured

Actions Taken

Motion Passed:  * To approve the October Financial Reports as distribured passed with a motion by John Hannah and a second by Donald Kavan.

5.b. Approval of Managers Time and Expense Sheets
Rationale

Attached find Manager Miyoshi's time and expense sheets.

Recommended Motion

* to approve Manager Miyoshi's Time and Expense Sheets as attached to the Executive Committee Minutes

Actions Taken

Motion Passed:  * To approve Manager Miyoshi's Time and Expense Sheets as attached to the Executive Committee Minutes passed with a motion by John Hannah and a second by Donald Kavan.

5.c. Accounts over 90 Days
Rationale

Review attached Accounts Receivable Over 90 Days

5.d. Renew Line of Credit with Union Bank
Rationale

Our $400,000 Line of Credit with Union Bank is due for renewal in December.

Recommended Motion

to approve renewal of the District's $400,000 Line of Credit with Union Bank and authorize the General Manager to sign all necessary documents for the renewal

Actions Taken

Motion Passed:  To approve renewal of the District's $400,000 Line of Credit with Union Bank by approving the Resolution attached to the Executive Committee Minutes and authorize the General Manager to sign all necessary documents for the renewal passed with a motion by Donald Kavan and a second by John Hannah.

5.e. Union Bank Note Payment
Rationale

We have budgeted to pay down the Union Bank Note (Wanahoo) $700,000 this fiscal year using NRD tax receipts.  We are currently waiting a reimbursement for WS/CC land purchased which should come in December.  Once this reimbursement is made management is recommending that we make a $350,000 payment on the note.  The current note balance is $5,563,714.84 with $2.5 million expected from the NRDF Fund and $700,000 from NRD funds.

Recommended Motion

to authorize the board chair and general manager to make payment of $350,000 to Union Bank Note #1606489 when funds are available

Actions Taken

Motion Passed:  To authorize the board chair and general manager to make payment of $350,000 to Union Bank Note #1606489 when funds are available passed with a motion by Jim McDermott and a second by Donald Kavan.

5.f. Interest Payment to Union Bank
Rationale

Our semi-annual interest payment to Union Bank is due in December in the amount of $55,492.76.

Recommended Motion

to approve an interest payment of $55,492.76 to Union Bank for loan #1606489

Actions Taken

Motion Passed:  To approve an interest payment of $55,492.76 to Union Bank for loan #1606489 passed with a motion by Jim McDermott and a second by Donald Kavan.

6. ADJOURNMENT