Lower Platte North NRD
December 30, 2014 10:30 AM
Executive Committtee Meeting
1. MEETINGS
1.a. Pending
1.a.1. NARD Washington DC Conference
Rationale

The annual NARD Washington DC Conference is March 21-25.  In the past we have sent two directors and two staff to the event.

Recommended Motion

* To approve sending up to two directors and two staff to the NARD Washington D.C. Conference March 21-25.

Actions Taken

Motion Passed:  To approve sending up to two directors and two staff to the NARD Washington D.C. Conference March 21-25. passed with a motion by Gene Ruzicka and a second by Jim McDermott.

1.a.2. NARD Legislative Conference
Rationale

The NARD Legislative Conference will be January 27-28 at the Embassy Suites in Lincoln.  The following Directors are registered to attend: Kavan, Hilger, McDermott, Johannes, Hannah and Clausen.  Registration deadline is January 12th, Please let Breunig know if you would like to attend.

Attachments
1.b. Reports
2. MANAGEMENT ITEMS
2.a. Directors Absence
Rationale

Attached find Director Gibney's excuse of absence from the November Board Meeting.

Attachments
2.b. Bob Weaver
Rationale



2.b.1. Monthly Conference Call and Update
Rationale

The December Weaver Report is attached to the Executive Committee to the minutes.

The December Weaver conference call will be held Friday, January 9th.

Attachments
2.b.2. Monthly Bill
Recommended Motion

* To approve payment of the January Weaver bill in the amount of $3,300 and bill Lower Platte South NRD and Papio NRD their portion

Actions Taken

Motion Passed:  To approve payment of the December Weaver bill in the amount of $3,300 and bill Lower Platte South NRD and Papio NRD their portion passed with a motion by Gene Ruzicka and a second by Donald Kavan.

2.c. Monthly Education Program
2.d. CCEI Lawsuit
Rationale

No new information.

2.e. Election of 2015 LPNNRD Officers
Rationale

Election of our four officers (Chair, Vice-Chair, Secretary and Treasurer) and NARD representative will take place at our January 12 Board Meeting.  Chair Hilger has appointed a Nominating Committee that includes all past Chairs.  For each office the Nominating Committee will nominate at least one candidate, then the Chair will open the floor for additional nominations.  If only one candidate is nominated voting may occur by roll call.  If more than one nomination is made then voting will take place by written ballot.

2.f. E-Meeting Software
Rationale

At the December board meeting our E-Meeting software did not keep up with the speed of the meeting.  Our internet provider has asked that he be contacted during the meeting if it occurs again this month so he can see where the bottleneck is occurring.  

2.g. Accounting Software Upgrade
Rationale

Attached find a bill from the Summit Group in the amount of $2,200 this if for our yearly upgrade on our accounting software.

Attachments
Recommended Motion

* To approve a $2,200 payment to Summit Group for our yearly accounting software upgrade passed with a motion by Jim McDermott and a second by Gene Ruzicka.

Actions Taken

Motion Passed:  To approve a $2,200 payment to Summit Group for our yearly accounting software upgrade passed with a motion by Jim McDermott and a second by Gene Ruzicka.

3. EQUIPMENT
3.a. Board Room Microphone System
Rationale

Chair Hilger has asked that we discuss purchasing a Microphone system for the boardroom.  We looked at this over 10 years ago and decided the cost was too high.  Since that time digital technology has made quality sound systems more affordable. 

4. PERSONNEL
4.a. Rural Water Manager Position
Rationale

We have advertised for the Rural Water Manager position with resumes being due by close of business on December 29.  As of noon on December 28 we have five applicants.  As directed at last month's board meeting the Executive Committee needs to look at options for filling the position.  A handout has been prepared that looks at:
Filling the postion as it currently is
Filling the position with an operator rather than a manager
Contracting or hiring part-time management of the system and adding an O&M technician

Considerable discussion occurred during the committee meeting.  Director Ruzicka strongly felt we needed a Rural Water Manager that would have ownership of the system and be responsible for the 24-7 coverage that the system requires.

Attachments
Actions Taken

Motion Passed:  To approve filling the Rural Water Manager position passed with a motion by Jim McDermott and a second by Gene Ruzicka.

5. FINANCE
5.a. Approval of Financial Reports
Rationale

The November Financial Statements have been distributed to all Directors.

Recommended Motion

* To approve the November Financial Report as distributed

Actions Taken

Motion Passed:  To approve the November Financial Report as distributed to all directors passed with a motion by Gene Ruzicka and a second by Jim McDermott.

5.b. Approval of Managers Time and Expense Sheets
Attachments
Recommended Motion

* To approve Manager Miyoshi's time and expense sheets as attached to the Executive Committee Minutes

Actions Taken

Motion Passed:  To approve Manager Miyoshi's time and expense sheets as attached to the Executive Committee Minutes passed with a motion by Jim McDermott and a second by Gene Ruzicka.

5.c. Accounts over 90 Days
Rationale

The committee reviewed the accounts receivable that are more than 90 day old.  A copy of the list is attached to the Executive Committee Minutes.

Attachments
6. Adjournment