Lower Platte North NRD
May 29, 2015 9:00 AM
Executive Committtee Meeting
1. MEETINGS
1.a. Pending
2. MANAGEMENT ITEMS
2.a. Directors Absence
Rationale

None

2.b. Bob Weaver
2.b.1. Monthly Conference Call and Update
Rationale

The monthly Weaver conference call will be held the first week of June

2.b.2. Monthly Bill
Rationale

The May Weaver bill will be attached to these minutes when received

Recommended Motion

*To pay the May Weaver bill in the amount of $3,300 and bill Lower Platte South and Papio NRDs their share

Actions Taken

Motion Passed:  To pay the May Weaver bill in the amount of $3,300 and bill Lower Platte South and Papio NRDs their share passed with a motion by Matt Bailey and a second by Robert Hilger.

2.b.3. Annual Increase in Monthly Fees
Rationale

On an annual basis we consider increasing Bob Weavers monthly fee.  The past three years we have allowed close to 3% ($100/month).  Our current rate is $3,300/mo. so a 3% increase equates to $99.  Weaver has asked to have the monthly fee increased to $4,000 per month (21% increase) which is attached to the Executive Committee Minutes.

Attachments
Recommended Motion

To increase the monthly Weaver maximum fee by $100 to a total of $3,400 per month beginning July 1, 2015

Actions Taken

Motion Passed:  To increase the monthly Weaver maximum fee by $100 to a total of $3,400 per month beginning July 1, 2015 passed with a motion by Gene Ruzicka and a second by Robert Hilger.

2.c. Monthly Education Program
Rationale

Meghan Sittler will give a program on Alliance Funding at the monthly board meeting.  A full presentation was given at Projects Committee who asked that a condensed version be given to the entire board.

2.d. CCEI Lawsuit
Rationale

The Court of Appeals has upheld the ruling of the district court in favor of CCEI in the suit they had filed against us.  Jovan Lausterer attended the Executive Committee meeting to discuss where we go from here.

Attachments
Recommended Motion

To accept the court ruling and not appeal the CCEI Lawsuit

Actions Taken

Motion Passed:  To accept the court ruling and not appeal the CCEI Lawsuit passed with a motion by Gene Ruzicka and a second by Robert Hilger.

2.e. NWRA Dues
Rationale

For the past three years there has been much discussion on NRD dues for NWRA (Nebraska Water Resources Association).  Attached to the Executive Committee Minutes find the current and proposed dues structure.

Attachments
2.f. Legal Counsel at Board Meeting
Rationale

Jovan will not be able to attend the May board meeting, Maureen Freeman-Caddy from the firm will fill in his absence.

3. EQUIPMENT
4. PERSONNEL
Attachments
4.a. Staff Performance Appraisals
Rationale

Performance Appraisals for all full-time employees have been completed and were discussed at the 5-26-15 Personnel Sub Committee.  A copy of the Sub Committee Minutes are attached to the Executive Committee Minutes. 

Recommended Motion

To accept and place on file all employee evaluations that were reviewed and discussed by the Personnel Sub-Committee

Actions Taken

Motion Passed:  To accept and place on file all employee evaluations that were reviewed and discussed by the Personnel Sub-Committee passed with a motion by Joe Birkel and a second by Gene Ruzicka.

4.b. Recommendations for F.Y. 2016 Salary Adjustments
Rationale

The following four motions were approved by the Personnel Sub-Committee and Executive Committee.

 

Base Increase 

  • To approve a 2.5% across the board salary increase for all employees for F.Y. 16.

Adjust Salaries to Meeting Entry Level

All Employees should at minimum be earning the entry level wage for their position.  We currently have two employees who are below this threshold.

  • To make salary adjustments so that all employees are at or above the entry level wage for their position. 

Adjust to "Year 2 of 3" Step Implementation

The direction that the Board gave last year was to fund a portion of the cost to implement the 9-step system over the next three years. 

  • To fund “Year 2 of 3” for implementation of the 9-Step system at a cost of $20,941. 

Due to employment changes the net budget effect for salaries is an increase of .96% for next fiscal year ($1,126,215 in F.Y. 15 - $1,137,068 in F.Y. 16) 

Recommend Step Advances for F.Y. 16

  • To make the following step advances for F.Y. 2016: Oaklund to Step 4, Thompson to Step 5, Breunig to Step 6. 

 

Recommended Motion

1. To approve a 2.5% across the board salary increase for all employees for F.Y. 16.; 2. To make salary adjustments so that all employees are at or above the entry level wage for their position; 3. To fund “Year 2 of 3” for implementation of the 9-Step system at a cost of $20,941; 4. To make the following step advances for F.Y. 2016: Oaklund to Step 4, Thompson to Step 5, Breunig to Step 6.

Actions Taken

Motion Passed:  1. To approve a 2.5% across the board salary increase for all employees for F.Y. 16.; 2. To make salary adjustments so that all employees are at or above the entry level wage for their position; 3. To fund “Year 2 of 3” for implementation of the 9-Step system at a cost of $20,941; 4. To make the following step advances for F.Y. 2016: Oaklund to Step 4, Thompson to Step 5, Breunig to Step 6. passed with a motion by John Hannah and a second by Robert Hilger.

4.c. New Position Water Technician
Rationale

The Personnel Sub-Committee discussed needing an additional employee prior to the Colfax/Platte Special Quantity Sub-Area going on line.  Management is suggesting creation of a “Water Technician” position that would have a lower educational requirement and command a lower salary than our Water Specialist positions to fill this need.  Staff was directed to assemble information for the committee looking at a January 1, 2016 start time.

4.d. Employee Recognition
Rationale

The Personnel Sub-Committee reviewed employee recognition nominations with individuals being agreed upon for each of the four award areas.  Committee members and the board chair will present the awards at the June 7 Recognition Picnic.

4.e. Manager Evaluation
Rationale

Directors will be given the Manager Evaluation at Committee Meetings and are asked to turn them in to Director Saalfeld at Board Meeting Monday, June 8th.  Saalfeld will assemble the evaluations for review by the Personnel Sub-Committee.

5. FINANCE
5.a. Approval of Financial Reports
Recommended Motion

* To approve the April Financial Reports as distributed to all board members

Actions Taken

Motion Passed:  * To approve the April Financial Reports as distributed to all board members passed with a motion by Gene Ruzicka and a second by Matt Bailey.

5.b. Approval of Managers Time and Expense Sheets
Attachments
Recommended Motion

* To approve the Managers Time and Expense Sheets as attached to the Executive Committee Minutes

Actions Taken

Motion Passed:  * To approve the Managers Time and Expense Sheets as attached to the Executive Committee Minutes passed with a motion by Gene Ruzicka and a second by Robert Hilger.

5.c. Accounts over 90 Days
Attachments
5.d. Union Bank Note Payment
Rationale

It is time to make our annual payment to Union Bank for the Wanahoo Note. 

  Current Balance $2,521,466.73

  June 2015 payment      350,000.00

     New Balance  $2,171,466.73

 

Recommended Motion

To make payment of $350,000 to Union Bank for note #1606489

Actions Taken

Motion Passed:  To make payment of $350,000 to Union Bank for note #1606489 passed with a motion by Matt Bailey and a second by Joe Birkel.

5.e. Interest Payment to Union Bank
Rationale

The semi-annual interest payment on the Union Bank Note is due in June.  For auditing purposes the interest will be paid up to June 30, 2015.

Attachments
Recommended Motion

To approve the semi-annual interest payment of $66,924.41 to Union Bank

Actions Taken

Motion Passed:  To approve the semi-annual interest payment of $66,924.41 to Union Bank passed with a motion by Gene Ruzicka and a second by Joe Birkel.

5.f. Bruno Loan Payoff
Rationale

It was budgeted to payoff the Bruno Rural Water Loan this fiscal year.

Attachments
Recommended Motion

To make payment of $157,141.76 to USDA - Rural Development to pay off the Bruno Rural Water Line Loan

Actions Taken

Motion Passed:  To make payment of $157,141.76 to USDA - Rural Development to pay off the Bruno Rural Water Line Loan passed with a motion by Gene Ruzicka and a second by Matt Bailey.

5.g. Budget
5.h. Budget Hearings
Rationale

For budgeting the following dates and time are recommended:

  Budget Workshop August 5 5:00 pm

  Budget Hearing August 10 5:00 pm

  Hearing to set Levy September 14 5:00 pm

Recommended Motion

* To set the Budget Hearing for August 10 at 5:00 pm and set the Hearing to set Property Tax Levy for September 14 at 5:00 pm

Actions Taken

Motion Passed:  * To set the Budget Hearing for August 10 at 5:00 pm and set the Hearing to set Property Tax Levy for September 14 at 5:00 pm passed with a motion by Joe Birkel and a second by Gene Ruzicka.

5.i. Colfax County Tax Refund
Rationale

Colfax County has informed us that in 2010 Cargill Meat Solutions protested their property tax amount.  The court has ruled in Cargill's favor and the county is asking political sub divisions to refund collected taxes back to the county.  The total award was $320,308.60 of which LPNNRD owes $8,101.01.  A copy of correspondence from the county is attached to the Executive Committee Minutes.

Attachments
Recommended Motion

To make payment of $8,101.01 to Colfax County for the Cargill Meat Solutions tax refund with the payment being made in July 2015 and this amount being reflected in the F.Y. 16 budget

Actions Taken

Motion Passed:  To make payment of $8,101.01 to Colfax County for the Cargill Meat Solutions tax refund with the payment being made in July 2015 and this amount being reflected in the F.Y. 16 budget passed with a motion by Robert Hilger and a second by Matt Bailey.