Lower Platte North NRD
July 02, 2015 10:30 AM
Executive Committtee Meeting
1. MEETINGS
1.a. Pending
Attachments
1.b. Reports
Rationale

Attached find Mountford's Report from the National Watershed Conference held May 18-20 in Fort Worth, TX.

2. MANAGEMENT ITEMS
2.a. Directors Absence
Rationale

Attached find the following absence requests:

June Meeting - Hilger, Sabatka, Clausen and Meduna

February Meeting - Meduna

  January Meeting - Meduna 

Attachments
Recommended Motion

*To approve absence requests from Directors Hilger, Sabatka, Clausen and Meduna from the June Board Meeting and Director Meduna from the January and February Board Meetings

Actions Taken

Motion Passed:  *To approve absence requests from Directors Hilger, Sabatka, Clausen and Meduna from the June Board Meeting and Director Meduna from the January and February Board Meetings passed with a motion by Gene Ruzicka and a second by Matt Bailey.

2.b. Bob Weaver
2.b.1. Monthly Conference Call and Update
Rationale

The Monthly Weaver Conference Call will be scheduled the first week of July.

2.b.2. Monthly Bill
Rationale

The June Weaver bill has not been received.

Recommended Motion

*To pay the June Weaver Bill in the amount of $3,300 and bill Lower Platte South and Papio NRD for their share

Actions Taken

Motion Passed:  *To pay the June Weaver Bill in the amount of $3,300 and bill Lower Platte South and Papio NRD for their share passed with a motion by Gene Ruzicka and a second by Joe Birkel.

2.c. Monthly Education Program
Rationale

Saunders County Clerk and Election Commissioner Patty Lindgren asked to be placed on the board meeting agenda to discuss Election Costs for LPNNRD and the seven counties we cover. 

We will have Patty as our Educational Program at Board Meeting.

2.d. Microsoft Dynamics Enhancement Renewal
Rationale

Attached find the renewal purchase agreement for our Accounting Software.  The total renewal cost is $1,586.59.  This includes $1,211.84 for the Business Ready renewal of our Great Plains Software along with $374.75 for renewal of Greenshades.  

Attachments
Recommended Motion

*To approve and authorize management to sign the renewal purchase agreement for our Great Plains and Greenshades accounting software at a yearly cost of $1,586.59

Actions Taken

Motion Passed:  *To approve and authorize management to sign the renewal purchase agreement for our Great Plains and Greenshades accounting software at a yearly cost of $1,586.59 passed with a motion by Gene Ruzicka and a second by Robert Hilger.

2.e. NARD 414(h) Retirement Plan Restatement
Rationale

Attached find a resolution needed to amend and restate the NARD 414(h) Retirement Plan. The plan is being restated to incorporate language from the three "tag on" amendments that were adopted separately by the NARD Board.  These amendments were adopted between 2008 and 2012 and are as follows:

  •   415 Amendment
  • Pension Protection Act Amendment
  • HEART WRERA Amendment - Heroes Earnings Assistance and Relief Tax Act of 2008 and Worker, Retiree, and Employer Recovery Act of 2008.

The re-written documents will include a Plan amendment summary and the Plan trust document with all three amendments included.  No additional amendments or changes and no required legislative or regulatory changes have been made. 

Attachments
Recommended Motion

*To approve and authorize management to sign the attached resolution that consents to the adoption of "The Amendment and Restatement of the NARD 414(h) Plan" as attached to the Executive Committee Minutes

Actions Taken

Motion Passed:  *To approve and authorize management to sign the attached resolution that consents to the adoption of "The Amendment and Restatement of the NARD 414(h) Plan" as attached to the Executive Committee Minutes passed with a motion by Robert Hilger and a second by Lon Olson.

2.f. Renewal of Annual Audit
Rationale

HBE will perform our annual audit in August, this is the third year of our three year contract with them.  Attached find a proposal from HBE to extend our agreement with them for an additional three years.

Two years ago we advertised and took bids for our annual audit to make sure the price is competitive.  At that time we received three bids that were very close.  HBE has preformed our audits since 1983.  The decision today is if we wish to renew our agreement with HBE or advertise for bids.

Attachments
Recommended Motion

To approve and authorize management to sign the proposal with HBE to extend our agreement to perform our Annual Audit for an additional three years as attached to the Executive Committee Minutes

Actions Taken

Motion Passed:  To approve and authorize management to sign the proposal with HBE to extend our agreement to perform our Annual Audit for an additional three years as attached to the Executive Committee Minutes passed with a motion by Lon Olson and a second by Gene Ruzicka.

2.g. WOTUS Final Rule
Rationale

Attached find a summary of EPA's final rule on Waters of the United States as prepared by Don Blankenau for the Nebraska Water Coalition (we are a member).  We have been informed this rule will go into effect on August 28, 2015.

Attachments
2.h. U.S. Forest Service Rule on Groundwater
Rationale

Chalk one up for the good guys as the U.S. Forest service has withdrawn their proposed rule that would "establish management of groundwater resources on National Forest System Lands."  A copy of the Federal Register for June 19 is attached which is the official notice.

Attachments
2.i. NRC Action Concerning NRDF
Rationale

At the June 16 meeting of the Natural Resources Commission NRDF funds were distributed for FY16.  At last years NRC meeting the plan was to pay our project out over the next two fiscal years with $1,175,471 being paid in FY16.  During the past legislative session we were successful in the addition of $12 million to the expected $6 million over the next four years that pays off the six existing projects.  We were shocked when the NRC voted to distribute funding equally over the next four years to pay off all projects which nets our Wanahoo project $603,590 next year and stretches out our payments over four years. See attachments.

The NRC also took action on our request to distribute funds that have been collected from haying and dirt sales on the Wanahoo property.  We have $36,925.01 banked with $13,660.23 belonging to NRDF and $23,264.78 belonging to LPNNRD.  The NRC agreed to lower our NRDF allocation by the $13,660.23 and turn these funds over to us.  A motion is needed to approve this action.

With the above action it is prudent to use this $36,925.01 as payment on our Union Bank (Wanahoo) loan.

Attachments
Recommended Motion

To approve and authorize the General Manager to sign "Amendment Number Four to the NRDF Sand Creek Watershed Environmental Restoration Project" and make payment of $36,925.01 to the Union Bank Loan (Lake Wanahoo) as attached to the Executive Committee Minutes

Actions Taken

Motion Passed:  To approve and authorize the General Manager to sign "Amendment Number Four to the NRDF Sand Creek Watershed Environmental Restoration Project" and make payment of $36,925.01 to the Union Bank Loan (Lake Wanahoo) as attached to the Executive Committee Minutes passed with a motion by Gene Ruzicka and a second by Joe Birkel.

3. EQUIPMENT
4. PERSONNEL
4.a. FY16 Salaries
Rationale

In computing the FY16 Salaries that were approved last month an error was made.  The base FY15 salaries used as the starting point for this year did not include the step additions that were approved last year.  This will affect five employees,  Discussion can occur on how to make the necessary changes to correct this error.

Recommended Motion

To approve employee salaries as listed on the LPNNRD FY16 Salaries as amended 7-1-15

Actions Taken

Motion Passed:  To approve employee salaries as listed on the LPNNRD FY16 Salaries as amended 7-1-15 passed with a motion by Gene Ruzicka and a second by Lon Olson.

5. FINANCE
5.a. Approval of Financial Reports
Rationale

The May Financial Statements are not completed and will be emailed to all Directors prior to Board Meeting.  A motion will be needed at Board Meeting to approve the May Financial Statements.

5.b. Approval of Managers Time and Expense Sheets
Attachments
Recommended Motion

*To approve the Managers Time and Expense Sheets as attached to the Executive Committee Minutes

Actions Taken

Motion Passed:  *To approve the Managers Time and Expense Sheets as attached to the Executive Committee Minutes passed with a motion by Gene Ruzicka and a second by Joe Birkel.

5.c. Accounts over 90 Days
Attachments
5.d. Budget
Rationale

The administrative portion the budget as well as an overall look was performed by the Executive Committee.  Copies have been placed in all mailboxes.

5.e. Estimated Valuations
Rationale

Each year the Nebraska Department of Revenue makes projections for valuation changes in each county.  Attached find a copy of the Revenue document plus a spreadsheet for our seven counties.  The overall impact for LPNNRD is projected to be a 8.25% increase.  Historically this projection has been 1 - 1.5% lower that actual valuations that are sent to us in August.

Attachments