ESU 7
August 17, 2015 7:00 PM
Regular Board of Directors Meeting
I. Call the meeting to order
Don Ellison or Designee
Rationale

LEADERSHIP  •  SERVICE  •  SUPPORT  -  ESU 7 Mission Statement


Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.


I.A. Notification of Open Meetings Law
Don Ellison or Designee
Rationale

This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

I.B. Roll Call
Don Ellison or Designee
I.C. Pledge of Allegiance
Don Ellison or Designee
II. Public Forum
II.A. Welcome Visitors
Don Ellison or Designee
II.B. Public Comment
Don Ellison or Designee
Rationale

The board has the discretion to limit the amount of time set aside for public participation. 


Citizens wishing to address the board on a certain agenda item must notify the Educational Service Unit administrator prior to the board meeting.  Citizens wishing to present petitions to the board may do so at this time.  However, the board will only receive the petitions and not act upon them or their contents.

Public Participation in Board Meetings Policy 1.02.02

III. Approval of Agenda
Don Ellison or Designee
Rationale

The sequence of agenda topics is subject to change at the discretion of the board. 

Order of Business, Regular Meetings Policy 1.02.01

Recommendation: Discuss, consider and take any necessary action to approve agenda.

Actions Taken

Motion Passed:  Agenda as presented passed with a motion by Bob Norvell and a second by Doug Pauley.

IV. Approval of Minutes
Don Ellison or Designee
Rationale

Board Retreat was held on June 18.  Attached are the minutes from the retreat. July Board Minutes are also attached.

Recommendation: Discuss, consider and take all necessary action to approve the July Board Minutes and June Retreat Minutes as presented.

Attachments
Actions Taken

Motion Passed:  July Board Minutes and June Retreat Minutes as presented passed with a motion by Jennifer Miller and a second by Wendy Rahtz.

V. Action Items
Don Ellison or Designee
V.A. Appointment of Secretary to the Board
Rationale

 Recommendation: To discuss, consider and take any necessary action to approve the Appointment of Katy Sartwell as the Secretary to the Board.

Actions Taken

Motion Passed:  Appointment of Katy Sartwell as the Secretary to the Board passed with a motion by Dan Hoesly and a second by Joyce Baumert.

V.B. Board Absences
Don Ellison or Designee
Rationale


Recommendation: Discuss, consider and take action to approve the board absences. 

 

Actions Taken

Motion Passed:  Motion to approve absent board directors passed with a motion by Dan Hoesly and a second by Terry Fusco.

V.C. Treasurer's Report
Don Ellison or Designee
Rationale



Recommendation: Discuss, consider and take all necessary action to approve Treasurer's Report as presented.

Attachments
Actions Taken

Motion Passed:  Treasurer's Report as presented passed with a motion by Bob Norvell and a second by Wendy Rahtz.

V.D. Presentation of Bills
Don Ellison or Designee
Rationale

The summary of bills for the current month total: $701,579.93 - Bill #61794 through #61970
Inservice bills total: None at this time
Excess lodging total: None at this time

SPED Arrears: East Butler $14,984.15, Schuyler $55,905.91 and $55,607.49

Tech Arrears: Cross Co. $567.50, Fullerton $426.25, Humphrey $3,265.00, Lakeview $81.25, Leigh $8.75, St. Edward   $100, Twin River $2,278.75


Recommendation: Discuss, consider and take all necessary action to approve bills as presented.

Attachments
Actions Taken

Motion Passed:  Bills as presented passed with a motion by Joyce Baumert and a second by Doug Pauley.

V.E. Amendment to Professional Services Team Member Contract
Larianne Polk
Rationale

Mary Beth Kabes' Contract for Employment is attached.  This contract allows Mary Beth's responsibilities to include Statewide Distance Learning Director.  Educational Service Unit Coordinating Council recommended Mary Beth for this position and will reimburse ESU 7 for .5 of her total compensation.  This opportunity will allow ESU 7 to have a greater presence statewide. Mary Beth's new title will be BlendEd Director and Media/Distance Learning Coordinator.

Recommendation: Discuss, consider and take any necessary action to approve the amendment to Mary Beth Kabes' contract.

Attachments
Actions Taken

Motion Passed:  Interlocal Agreement as presented passed with a motion by Doug Pauley and a second by Dan Hoesly.

Motion Passed:  Amendment to Mary Beth Kabes' Contract passed with a motion by Doug Pauley and a second by Jennifer Miller.

V.F. SPED Contracts
Darus Mettler
Rationale

Rachel Garner is our newest Speech Language Pathologist.  Rachel has moved to York from Tupelo, Mississippi.  Rachel received her B.A. degree in Communication Disorders from Harding University in Arkansas and her M.A. degree in Speech Pathology from the University of Akron in Ohio.  Rachel has provided services to students birth to age five, preschool through 8th grade, and adults.
Rachel will provide school age services at Central City and David City.  She will also provided Early Childhood services for our districts.

Brenda Royal graduated from Doane College with a B.A. in Child Services and Elementary Education.  She also holds a M.A. degree in curriculum and instruction from Doane.  Brenda will provide paraeducator service for Lakeview at Head Start and St. Lukes.

Julianne Wilke graduated from Lakeview and has completed 101 hours toward her degree in Human Service Counseling.  She plans to work on her Master's degree after graduation.  Julianne will provide paraeducator services for Lakeveiw at St. Bonaventure.  Julianne will also provide Life Skills Tech support at the Cen7ter.

Brittany McWhirter will provide speech language services for ESU 7 at Central City.  Brittany's hometown is Hastings, NE.  Brittany received her B.A. degree in Communication Disorders from the University of Nebraska Kearney.  She also received her M.A. degree in Speech Pathology from the University of Nebraska Kearney.  Brittany was the Speech Language Therapist’s Assistant at Central City while she was finishing her graduate studies and her supervisor was Penny Brown.

 

Recommendation: Discuss, consider and take action to approve contracts for Rachel Garner, Speech Language Pathologist, Brenda Royal, Paraeducator, Julianne Wilke, Paraeducator, Brittany McWhirter, Speech Language Pathologist.

Attachments
Actions Taken

Motion Passed:  SPED contracts for Rachel Garner, Speech Language Pathologist, Brenda Royal, Paraeducator, Julianne Wilke, Paraeducator, Brittany McWhirter, Speech Language Pathologist passed with a motion by Doug Kluth and a second by Richard Stephens.

V.G. Network Operations Support Services Agreement
Dan Ellsworth
Rationale

Recommendation: Discuss, consider and take any action to approve the Network Operations Support Services Agreement.

Attachments
Actions Taken

Motion Passed:  Network Operations Support Services Agreement as presented passed with a motion by Dan Hoesly and a second by Terry Fusco.

V.H. ESUCC Lobbyist
Larianne Polk
Rationale

For the past several months, the Educational Service Unit Coordinating Council (ESUCC) has discussed hiring a lobbyist. There is a consensus among the ESUCC Board (17 ESU Administrators) that hiring a professional lobbyist would benefit the mission and vision of all ESUs.

After gathering information, the ESUCC Executive Director has recommended the hiring of Bromm & Associates. Bromm & Associates includes Curt Bromm, a former Nebraska State Senator who knows the political process well. The cost for retaining Bromm & Associates would be approximately $27,500 annually. The cost would be divided by the ESUs participating, approximately $1,600-$1,900 per year.  

Hiring a lobbyist for the ESUCC will be on the ESUCC agenda during the September board meeting. Individual ESUs are requesting their boards to consider supporting the hiring of a lobbyist for the ESUCC.

Recommendation:  Discuss, consider and take any necessary action to approve support of ESUCC in the hiring of a lobbyist. 

Attachments
Actions Taken

Motion Passed:  Support ESUCC in the hiring of a lobbyist passed with a motion by Dan Hoesly and a second by Wendy Rahtz.

V.I. 2015-2016 Mileage Rate
Larianne Polk
Rationale

The negotiated agreement requires all employees covered by the agreement receive mileage at the proposed IRS rate.  Currently, all of our employees are paid at the same rate as per policy 3.14 Mileage Allowance.

 

Recommendation: Discuss, consider and take any necessary action to approve mileage rate as per Board Policy 3.14

Attachments
Actions Taken

Motion Passed:  Mileage Rate as described in policy 3.14 passed with a motion by Bob Norvell and a second by Joyce Baumert.

V.J. Second Reading of Policy 1.0 Official Board Policy
Don Ellison or Designee
Rationale

Recommendation: Discuss, consider and take all necessary action to approve the second reading of Policy 1.0 Official Board Policy as presented.

Attachments
Actions Taken

Motion Passed:  After second reading, Policy 1.0 Official Board Policy passed with a motion by Dan Hoesly and a second by Joyce Baumert.

V.K. First Reading of Policy 1.05.01 Administrative Procedure
Don Ellison or Designee
Rationale

Recommendation: Discuss, consider and take all necessary action to approve the first reading of Policy 1.05.01 Administrative Procedure as presented and advance it to the next meeting for second reading.

Attachments
Actions Taken

Motion Passed:  First reading of Policy 1.05.01 Administrative Procedure and its advancement to the September meeting passed with a motion by Wendy Rahtz and a second by Jennifer Miller.

V.L. Authorized Depositories
Larianne Polk
Rationale

Board Policy 1.09 Authorized Depositories, Bonds, Disbursement of Funds requires the ESU 7 Board to annually authorize depositories for ESU funds.  The checking accounts are currently at First National Bank and Trust, Columbus.  In August, 1988, the Board authorized the Administrator and Board Treasurer to contact banks in the ESU area to invest money at the best rate.  Current investments are listed in the Treasurer's Report.

Recommendation: Discuss, consider and take any necessary action to approve the procedures for selecting depositories for ESU funds during the 2015-2016 fiscal year.

Attachments
Actions Taken

Motion Passed:  Procedures for selecting depositories for ESU funds during the 2015-2016 fiscal year passed with a motion by Wendy Rahtz and a second by Jennifer Miller.

V.M. College Course List
Larianne Polk
Rationale

Board Policy 3.02 Use of Educational Service Unit 7 facilities - Outside Employment requires the Board to review and approve proposed college courses to be taught by ESU 7 staff for the upcoming year.  The classes to be offered the next school year are:

Fall 2015:  Practices for Student Success

  • Marci Ostmeyer and Barb Friesth will Facilitate

Spring 2016:  ITIP (Instructional Theory Into Practice)

  • Marci Ostmeyer will Facilitate

Summer 2016:  Classroom Management

  • Marci Ostmeyer will Facilitate

 

Recommendation: Discuss, consider and take any necessary action to approve College Course List as presented.

Attachments
Actions Taken

Motion Passed:  College Course List as presented passed with a motion by Terry Fusco and a second by Joyce Baumert.

V.N. Non Public Schools AV Service Repair Fee
Larianne Polk
Rationale

Board Policy 1.08 Request for Service requires the Board to annually approve the yearly fee schedule for Audio-Visual repair services for private schools in the ESU 7 area.  The current fee schedule is attached.

Recommendation: The Board approve the 2015-2016 Audio - Visual Repair Fee Schedule for non-public ESU 7 schools.

Attachments
Actions Taken

Motion Passed:  2015-2016 Audio - Visual Repair Fee Schedule for non-public ESU 7 schools passed with a motion by Joyce Baumert and a second by Jennifer Miller.

V.O. September Board Meeting Date
Larianne Polk
Rationale

September Board Meeting will be on Thursday, the 17th to comply with deadline for publishing the 2015-2016 budget.  Meeting will begin at 7 p.m. immediately following Budget and Tax Asking hearings.

Recommendation: Discuss, consider, and take any necessary action to approve the change in date for the September Board Meeting.

Actions Taken

Motion Passed:  Change in date for the September Board Meeting to September 17 passed with a motion by Doug Pauley and a second by Jennifer Miller.

V.P. Budget Transfer-Request
Rationale

Beth Kabes is requesting to transfer $152.52 from Media internal travel 2222-330 to Media external travel 2222-670; transfer $194.13 from Distance Learning 2503-382 to Distance Learning external travel 2503-670

Dan Ellsworth is requesting to transfer $453.01 from Telecommunications 3565-330 to Telecommunications external travel 3565-670; transfer $146.49 from Telecommunications 3565-330 to Telecommunications external travel 3565-671

Recommendation: Discuss, consider and take any necessary action to approve the transfer of funds as presented by Beth Kabes and Dan Ellsworth.

 

Actions Taken

Motion Passed:  Transfer of funds as presented passed with a motion by Bob Norvell and a second by Joyce Baumert.

VI. Discussion Items
VI.A. Migrant Update
Dee Condon
Rationale

To update the board on Migrant recruiting activities that will be done in Northeast Nebraska.

VI.B. Finalize Board Goal 1
Larianne Polk and Don Ellison
Rationale

After the board retreat on June 18th, final steps to complete both goals 1 and 2 are:

1. Develop Criteria, timeline and objectives

2. Will be completed at the September Board Meeting.

Attachments
VI.C. Budget Committee Report
Rationale

Budget committee met to discuss in detail the budget worksheets for each department completed to date. Chairman Fusco will review the summary with the board.  The committee will meet again September 17th, 2015 at 5:30 p.m. Walnut Room.

VI.D. ALICAP Premium Update
Larianne Polk
Rationale

The ALICAP premium billing for 2015-2016 has been received.  This insurance program is a part of our membership with NASB. This year's pricing includes the ninth rebate credit that we have received since joining the plan.

 

Attachments
VI.E. Administrator's Report
Larianne Polk
Rationale

Facilities Update:

  • Signage
  • Linda Researching Carpet Options

Statewide Update:

  • Early Adopter Districts for Data Dashboard
  • Teacher-Principal Evaluation Training for Superintendents
  • Coop
  • ESUCC Budget Meeting in September

Administrator's Goals:

Scorecard:

  • Scorecard Draft

Advisory Committee Update

  • New Chair: Greg Sjuts from Humphrey

State Education Conference: Please see attachment

AESA: Sign Up Sheet will be passed around

Attachments
VII. Adjournment
Don Ellison or Designee
Rationale

Recommendation: Motion to adjourn.

Actions Taken

Motion Passed:  Adjournment of meeting at 8:46pm passed with a motion by Dan Hoesly and a second by Joyce Baumert.