ESU 7
May 16, 2016 5:30 PM
Regular Board of Directors Meeting
1. Call the meeting to order
Don Ellison or Designee
Rationale

LEADERSHIP  •  SERVICE  •  SUPPORT  -  ESU 7 Mission Statement


Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.


1.1. Notification of Open Meetings Law
Don Ellison or Designee
Rationale

This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

1.2. Roll Call
Don Ellison or Designee
1.3. Pledge of Allegiance
Don Ellison or Designee
2. Public Forum
2.1. Welcome Visitors
Don Ellison or Designee
2.2. Public Comment
Don Ellison or Designee
Rationale

The board has the discretion to limit the amount of time set aside for public participation. 


Citizens wishing to address the board on a certain agenda item must notify the Educational Service Unit administrator prior to the board meeting.  Citizens wishing to present petitions to the board may do so at this time.  However, the board will only receive the petitions and not act upon them or their contents.

Public Participation in Board Meetings Policy 1.02.02

3. Approval of Agenda
Don Ellison or Designee
Rationale

The sequence of agenda topics is subject to change at the discretion of the board. Discussion Item Americorps Presentation has been moved to Item III.A. in order to accommodate for guest speakers.

Order of Business, Regular Meetings Policy 1.02.01

Recommendation: Discuss, consider and take any necessary action to approve agenda as amended.

Actions Taken

Motion Passed:  Agenda as presented passed with a motion by Jennifer Miller and a second by Terry Fusco.

4. Approval of Minutes
Don Ellison or Designee
Rationale



Recommendation: Discuss, consider and take all necessary action to approve the minutes as presented.

Attachments
Actions Taken

Motion Passed:  Minutes as presented passed with a motion by Wendy Rahtz and a second by Doug Pauley.

5. Action Items
Don Ellison or Designee
5.1. Board Absences
Don Ellison or Designee
Rationale

Richard Stephens is absent due to a medical appointment.

Recommendation: Discuss, consider and take action to approve the board absences. 

 

Actions Taken

Motion Passed:  Motion to approve absent board directors passed with a motion by Doug Kluth and a second by Jack Young.

5.2. Treasurer's Report
Don Ellison or Designee
Rationale



Recommendation: Discuss, consider and take all necessary action to approve Treasurer's Report as presented.

Attachments
Actions Taken

Motion Passed:  Treasurer's Report as presented passed with a motion by Wendy Rahtz and a second by Bob Norvell.

5.3. Presentation of Bills
Don Ellison or Designee
Rationale

The summary of bills for the current month total:$739,877.70 - Bills #63251 through #63420

Inservice bills total: $120.00

SPED Arrears: CPS $13,467.32; Schuyler $55,806.53

Tech Arrears: Leigh $370.76, Howells-Dodge $39.00, St. John Lutheran $962.50

Excess Lodging and Meals:The Migrant team has some TRA excesses while attending the NASDME Conference in San Diego, CA.  The conference was April 24-27, 2016.

Excesses by person for lodging and meals:

Dee Condon $22.86
Cynthia Alarcon $43.26
Darlene Rodriguez $28.99
Gricelda Brabec $43.11
Melinda Velecela $37.44
Isaura Barreto $54.19

Recommendation: Discuss, consider and take all necessary action to approve bills as presented.

Attachments
Actions Taken

Motion Passed:  Bills as presented passed with a motion by Joyce Baumert and a second by Jack Young.

5.4. Professional Development Resignation
Larianne Polk
Rationale

Recommendation: Discuss, consider and take any action necessary to approve the resignation of Beth Kabes, Media and Distance Learning Coordinator.

Attachments
Actions Taken

Motion Passed:  Resignation of Beth Kabes, Media and Distance Learning Coordinator, passed with a motion by Doug Pauley and a second by Dan Hoesly.

5.5. Migrant Education Program Resignation
Larianne Polk
Rationale

Dee Condon, Migrant Education Director, has submitted her resignation, effective June 30, 2016.

Recommendation: Discuss, consider and take action to approve resignation of Dee Condon, Migrant Education Director.

Attachments
Actions Taken

Motion Passed:  Resignation of Dee Condon, Migrant Education Director passed with a motion by Jack Young and a second by Bob Norvell.

5.6. Migrant Education Program Contract
Dee Condon or designee
Rationale

Mayra Vargas has accepted the position of Migrant Education Program (MEP) Secretary.  She has been working in the Bridgeport School District in Bridgeport, WA for almost 7 years.  Currently, Mayra is a Special Programs Secretary who will bring excellent clerical skills and experience with MEP. Mayra has experience with MEP data entry, maintaining current records of migrant students, works with the MEP grant team, implementation of programs, and coordinating MEP summer school.  Another asset Mayra brings to our MEP are her bilingual abilities.  Being fluent in English and Spanish has allowed her to help within her school district and develop positive relationships with the migrant community.  Mayra’s start date is on August 1, 2016 as she wants to ensure the MEP summer program responsibilities in Bridgeport are carried out according to district plans.  We are excited to have Mayra join our team!

Recommendation: Discuss, consider and take any action necessary to approve the contracts for Mayra Vargas, Migrant Education Secretary.

Actions Taken

Motion Passed:  Contract for Mayra Vargas, Migrant Education Secretary, passed with a motion by Joyce Baumert and a second by Terry Fusco.

5.7. SPED Resignation
Darus Mettler
Rationale

Recommendation: Discuss, consider and take any action necessary to approve the resignation of Chloe Blankenship, Speech Language Pathologist.

Attachments
Actions Taken

Motion Passed:  Resignation of Chloe Blankenship, Speech Language Pathologist passed with a motion by Dan Hoesly and a second by Jack Young.

5.8. SPED Resignation
Darus Mettler
Rationale

Recommendation: Discuss, consider and take any necessary action to approve the resignation of Brittany McWhirter, Speech Language Pathologist.

Attachments
Actions Taken

Motion Passed:  Resignation of Brittany McWhirter, Speech Language Pathologist passed with a motion by Terry Fusco and a second by Wendy Rahtz.

5.9. SPED Resignation
Darus Mettler
Rationale

Recommendation: Discuss, consider and take any necessary action to approve the resignation of Joyce Olson, TVI & Orientation Mobility Specialist.

Actions Taken

Motion Passed:  Resignation of Joyce Olson, TVI & Orientation Mobility Specialist passed with a motion by Doug Pauley and a second by Joyce Baumert.

5.10. SPED Resignation
Darus Mettler
Rationale

Recommendation: Discuss, consider and take any necessary action to approve the resignation of Jessica Creal, Early Childhood-Speech/Language Pathologist.

Attachments
Actions Taken

Motion Passed:  Resignation of Jessica Creal, Early Childhood-Speech/Language Pathologist passed with a motion by Joyce Baumert and a second by Bob Norvell.

5.11. SPED Resignation
Darus Mettler
Rationale

Recommendation: Discuss, consider and take any necessary action to approve the resignation of Janell Brock, Cen7ter Life Skills Tech.

Attachments
Actions Taken

Motion Passed:  Resignation of Janell Brock, Cen7ter Life Skills Tech passed with a motion by Jennifer Miller and a second by Jack Young.

5.12. SPED Resignation
Darus Mettler
Rationale

Recommendation: Discuss, consider and take any necessary action to approve the resignation of Terri Hoesly, Cen7ter Life Skills Tech.

Attachments
Actions Taken

Motion Passed:  Resignation of Terri Hoesly, Cen7ter Life Skills Tech passed with a motion by Wendy Rahtz and a second by Terry Fusco.

5.13. SPED Resignation
Darus Mettler
Rationale

Recommendation: Discuss, consider and take action to approve the resignation of Meghan Schwank, School Psychologist.

Attachments
Actions Taken

Motion Passed:  Resignation of Meghan Schwank, School Psychologist, passed with a motion by Bob Norvell and a second by Doug Pauley.

5.14. SPED Contract
Darus Mettler
Rationale

Haley Strobel is a school psychology intern from the University of Nebraska at Kearney.  She holds a Bachelor of Science degree in Child, Youth, and Family Studies with a triple minor in Psychology, Education, and Sociology from the University of Nebraska-Lincoln.  Haley completed her school psychology practicum experience with the ESU 7 School Psychology Department and was an integral part of supporting two ESU 7 districts.  She is internally driven to achieve, while remaining conscientious, dependable, flexible, ambitious, and hard working.  Haley is a graduate of High Plains High School and resides in her hometown of Clarks, Nebraska.   The school psychology department at ESU 7 is very excited to welcome Haley to the team!

Recommendation: Discuss, consider and take any action necessary to approve the contract for Haley Strobel, School Psychologist Intern.

Attachments
Actions Taken

Motion Passed:  Contract for Haley Strobel, School Psychologist Intern passed with a motion by Joyce Baumert and a second by Dan Hoesly.

5.15. Summer Assistant Contract
Dan Ellsworth or Designee
Rationale

Jacob Czarnick will be joining the ESU 7 staff over the summer to assist with summer maintenance and tech support tasks.  Jacob will be a senior at Columbus Public, has a strong work ethic, and is anticipated to start Monday, May 23rd.  Jacob’s pay has been set at $9 per hour for a maximum of 60 days.

Recommendation: Discuss, consider and take action to approve contract for Jacob Czarnick, Technology Maintenance Assistant.

Actions Taken

Motion Passed:  Contract for Jacob Czarnick, Summer Assistant as presented passed with a motion by Dan Hoesly and a second by Doug Pauley.

5.16. ESUCC Master Services Agreement
Larianne Polk
Rationale

The 2015-2016 ESUCC Master Services Agreement has been received and is attached. The document includes the Master Services Agreement and a summary of fees and projects.

Recommendation: Discuss, consider and take action to approve the Master Services Agreement for ESUCC for 2016-2017.

Attachments
Actions Taken

Motion Passed:  Approval of Master Services Agreement for ESUCC for 2016-2017 passed with a motion by Joyce Baumert and a second by Wendy Rahtz.

5.17. Reading of Policies 3.19, 3.19.01, and 3.19.02 Educational Service Unit 7 Certificated/Professional/Director Evaluation
Don Ellison or Designee
Rationale



Recommendation: Discuss, consider and take all necessary action to replace current Policies 3.19, 3.19.01, 3.19.02 with revised Policy 3.19 Educational Service Unit 7 Certificated/Professional/Director Evaluation.

Attachments
Actions Taken

Motion Passed:  Replacement of current Policies 3.19, 3.19.01, 3.19.02 with revised Policy 3.19 Educational Service Unit 7 Certificated/Professional/Director Evaluation passed with a motion by Dan Hoesly and a second by Wendy Rahtz.

5.18. Disposition of Inventory
Don Ellison or Designee
Rationale

Board must approve disposal of inventory per Policy 2.14 Disposition of Materials and Equipment (attached).

Recommendation: Discuss, consider and take action to remove items from inventory as presented.

Attachments
Actions Taken

Motion Passed:  Removal of items presented from inventory passed with a motion by Joyce Baumert and a second by Bob Norvell.

5.19. Stipends Review
Don Ellison or Designee
Rationale

Annually, the board reviews the stipend payment for various grants facilitated by ESU 7. Currently, stipends are $15 per hour for various grant projects up to a maximum of $105 to be paid for any one day unless otherwise specified within the grant.

Recommendation: Discuss, consider and take action to review current stipend procedures and make adjustments accordingly.

Actions Taken

Motion Passed:  Stipend payments provided by grants as presented passed with a motion by Wendy Rahtz and a second by Jennifer Miller.

5.20. Summer Migrant Education Staff
Dee Condon
Rationale

For the summer program Migrant Education will be hiring additional staff as there will be 4 programs hosted by ESU 7.  There are four teachers from Mexico who will be joining the team for 6 weeks starting May 23. The four sites are Nebraska City, Schuyler, Columbus and O’Neill. The additional staff are: Susan Doehling, Misty Liakos, Cindy Lorentzen, Katie Parlane, Cory Waite, Rhonda Williams, Kristen Wilton, Michael Bader, Kathleen Miller, Paloma Arciva, Brisa Calderon, Jana Coble, Dana Schultz, and Lori Schultz.

Recommendation: Discuss, consider and take action to approve work agreements for Summer Migrant Education Teachers: Susan Doehling, Misty Liakos, Cindy Lorentzen, Katie Parlane, Cory Waite, Rhonda Williams, Kristen Wilton, Michael Bader, Kathleen Miller, Paloma Arciva, Brisa Calderon, Jana Coble, Dana Schultz, and Lori Schultz.

Actions Taken

Motion Passed:  Work agreements for Summer Migrant Education Staff of Susan Doehling, Misty Liakos, Cindy Lorentzen, Katie Parlane, Cory Waite, Rhonda Williams, Kristen Wilton, Michael Bader, Kathleen Miller, Paloma Arciva, Brisa Calderon, Jana Coble, Dana Schultz, and Lori Schultz passed with a motion by Dan Hoesly and a second by Joyce Baumert.

6. Discussion Items
6.1. Budget Committee Update
Chairman Terry Fusco
Rationale

Budget committee met to begin discussions regarding budgeting process for 2016-2917 Chairman Fusco will review the summary with the Board.  The committee will meet again June 20, 2016. 

6.2. Board Reports
Don Ellison or Designee
Rationale

Bob Norvell will report on recent NESUBA Meeting. 

6.3. Administrator's Report
Larianne Polk
Rationale

Vacation Leave Report

Facilities Update

ESUCC Update - April and May 2016 Minutes are attached for your Review

Administrator's Goals are attached for your review

Board Retreat Date June 21, 2016 (Revisit)

Scorecard - Attached for your review

Educator Orientation Flyer

Attachments
7. Adjournment
Don Ellison or Designee
Rationale