ESU 7
August 15, 2016 5:30 PM
Regular Board of Directors Meeting
I. Call the meeting to order
Don Ellison or Designee
Rationale

 

LEADERSHIP  •  SERVICE  •  SUPPORT  -  ESU 7 Mission Statement


Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.


I.A. Notification of Open Meetings Law
Don Ellison or Designee
Rationale

This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

 

 

I.B. Roll Call
Don Ellison or Designee
I.C. Pledge of Allegiance
Don Ellison or Designee
II. Public Forum
Rationale

II.A. Welcome Visitors
Don Ellison or Designee
II.B. Public Comment
Don Ellison or Designee
Rationale

The Board has the discretion to limit the amount of time set aside for public participation. 


Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the Board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.

Public Participation in Board Meetings Policy 1.02.02

III. Approval of Agenda
Don Ellison or Designee
Rationale

The sequence of agenda topics is subject to change at the discretion of the board.

Order of Business, Regular Meetings Policy 1.02.01

Recommendation: Discuss, consider and take any necessary action to approve agenda.

 

 

 

 

 

Actions Taken

Motion Passed:  Agenda as presented passed with a motion by Terry Fusco and a second by Jack Young.

IV. Approval of Minutes
Don Ellison or Designee
Rationale

Recommendation: Discuss, consider and take all necessary action to approve the minutes as presented.

 

 

 

 

Attachments
Actions Taken

Motion Passed:  Minutes as presented passed with a motion by Doug Pauley and a second by Joyce Baumert.

V. Action Items
Don Ellison or Designee
V.A. Board Absences
Don Ellison or Designee
Rationale

Staff Recommendation: Discuss, consider and take action to approve the board absences. 

 

 




Actions Taken

Motion Passed:  Motion to approve absent board directors passed with a motion by Joyce Baumert and a second by Terry Fusco.

V.B. Treasurer's Report
Don Ellison or Designee
Rationale


Recommendation: Discuss, consider and take all necessary action to approve Treasurer's Report as presented.

 

 

Attachments
Actions Taken

Motion Passed:  Treasurer's Report as presented passed with a motion by Jack Young and a second by Joyce Baumert.

V.C. Presentation of Bills
Don Ellison or Designee
Rationale

The summary of bills for the current month total:$829,486.51- Bills #63790 through #63919

Inservice bills total: $ 0

SPED Arrears: None to Report 

TECH Arrears: $17.50 David City, $126.50 Howells-Dodge, $1,825.00 Humphrey, $25.00 Osceola, $75.00 St. Anthony, $100.00 St. Bonaventure, $140.00 St. John Lutheran, $35.00 St. Isidore

Recommendation: Discuss, consider and take all necessary action to approve bills as presented.

 

 

 

 

Attachments
Actions Taken

Motion Passed:  Bills as presented passed with a motion by Dan Hoesly and a second by Terry Fusco.

V.D. Administrator Evaluation Tool
Evaluation Committee
Rationale

Recommendation: Discuss, consider and take any action necessary to approve the Administrator Evaluation Tool as presented.

Attachments
Actions Taken

Motion Passed:  Administrator Evaluation Tool as presented passed with a motion by Doug Kluth and a second by Joyce Baumert.

V.E. Reading of Policies 2.03 Payment for Supplies and Bidding, and 2.03.01, Bids and Awards for Construction Contracts
Don Ellison or Designee
Rationale

Policies 2.03 and 2.03.01 have been combined and brought in line with Nebraska State Statute.

Recommendation: Discuss, consider and take all necessary action to approve Policy 2.03, Payment for Supplies and Bidding as presented and strike Policy 2.03.01, Bids and Awards for Construction Contracts.

 

Attachments
Actions Taken

Motion Passed:  Approval of Policy 2.03, Payment for Supplies and Bidding as presented and the striking of Policy 2.03.01, Bids and Awards for Construction Contracts passed with a motion by Jack Young and a second by Bob Norvell.

V.F. 2016-2017 Mileage Allowance
Larianne Polk
Rationale

As per Policy 3.14 Mileage Allowance, the Board shall approve the mileage rate in the August meeting.

The ESU Master Negotiated Agreement stipulates all employees covered by the agreement shall receive mileage compensation at the IRS approved reimbursable rate.  Currently, all of our employees are compensated at the same rate, $.54.

Recommendation: Discuss, consider, and take any action necessary to approve mileage rate per Policy 3.14.

Attachments
Actions Taken

Motion Passed:  Mileage rate per policy 3.14 passed with a motion by Terry Fusco and a second by Dan Hoesly.

V.G. Non Public Schools AV Service Repair Fee
Larianne Polk
Rationale

Board Policy 1.08 Request for Service requires the Board to annually approve the yearly fee for Audio-Visual repair services to non-public schools in the ESU 7 area.  The full contract amount is $117,521.78 which is distributed among all non-public and public schools utilizing the service.

Recommendation: Discuss, consider and take any action necessary to approve the 2016-2017 AV Repair fee for ESU 7 non-public schools.

Actions Taken

Motion Passed:  2016-2017 AV Repair fee for ESU 7 non-public schools passed with a motion by Joyce Baumert and a second by Bob Norvell.

V.H. Authorized Depositories
Larianne Polk
Rationale

Board Policy 1.09, Authorized Depositories, Bonds, Disbursement of Funds requires the ESU 7 Board to annually authorize depositories for ESU 7 Funds,  The checking accounts are currently at First National Bank and Trust, Columbus.  In August, 1988, the Board authorized the Administrator and Board Treasurer to contact banks in the ESU area to invest money at the best rate.  Current investments are listed in the Treasurer's Report.

Recommendation: Discuss, consider and take any necessary action to approve the procedures for selecting the depositories for ESU 7 funds during the 2016-2017 Fiscal Year.

Actions Taken

Motion Passed:  Procedures for selecting the depositories for ESU 7 funds during the 2016-2017 Fiscal Year passed with a motion by Doug Kluth and a second by Joyce Baumert.

VI. Discussion Items
Rationale

 

VI.A. Budget Committee Report
Budget Commiittee Chair
Rationale

Chairman Fusco will give an update on the progress of the Budget Committee from the August 15, 2016 Budget Committee Meeting.



VI.B. ALICAP Premium Update
Larianne Polk or Designee
Rationale

The ALICAP premium billing for 2016-2017 has been received.  This insurance program is a part of our membership with NASB.

Attachments
VI.C. Administrator's Report
Larianne Polk
Rationale

Facilities Update
ESUCC Update
Administrator's Goals - Attached for your review.

ESU 7 2016-2017 General Calendar - Attached for your reference.

Attachments
VI.D. Adjournment
Don Ellison or Designee
Rationale