Dundy County Stratton Schools
September 14, 2015 6:00 PM
Board of Education Regular Meeting
I. Call to Order and Notice of Open Meetings Act
Rationale

  1. The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of the public interest or 2) the prevention of needless injury to the reputation of an individual, and the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making such a request should be as specific as possible keeping the previously listed stipulation in consideration.
  2. If the Board is in agreement, a motion may be to enter into Closed/Executive Session to 1) discuss a personnel matter or 2) for the prevention of needless injury to the reputation of the individual, or 3) to discuss litigation and for the protection of the public interest.
  3. Action Concerning Matters Discussed in Executive Session will be acted upon in open session

II. Roll Call
III. Public Comment
Rationale

Limited to 30 minutes or 5 minutes per speaker

IV. Consent Agenda
Recommended Motion

Motion to approve consent agenda as presented

Actions Taken

Motion Passed:  Motion to approve consent agenda as presented passed with a motion by Mrs. Amy Haines and a second by Mr. Jason Frederick.

Member Votes
Mr. Brad Baney Absent
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz Absent
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
IV.A. Verification of publication and notice
Rationale

To verify that notice of the meeting was given by publication in the Benkelman Post, a legal newspaper for Dundy County Stratton and by written notice to each member of the board, the designated method of giving notice.

IV.B. Approval of Agenda
Rationale

Approve the agenda of this meeting. The Board reserves the right to change the order of items within the agenda.

IV.C. Approval of Minutes
Rationale

Approve minutes of previous meeting(s)

IV.D. Excusing a board members absent from this meeting
Recommended Motion

Motion to excuse Mike Lutz and Brad Baney from this meeting

IV.E. Payment of bills
Actions Taken

Motion Passed:   passed with a motion by Mr. Jason Frederick and a second by Mr. Kevin League.

Member Votes
Mr. Brad Baney Absent
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz Absent
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
V. Business Meeting
Rationale

Discuss, consider and take all necessary action regarding:

V.A. Financial Report
Rationale

Presentation of the financial status of the district, balances in the various funds, recent/impending activity therein, anticipated expenses and planning for future considerations.

Recommended Motion

Motion to approve

V.B. 2015-2016 Budget
Rationale

This agenda item allows for consideration of the 2015-2016 budget. The finance committee has met and reviewed the budget. The legal notice was published in the Benkelman Post. The documents are attached to this agenda item.

Recommended Motion

Motion to approve the 2015-2016 Dundy County Stratton Public School District budget as presented

Actions Taken

Motion Passed:  Motion to approve the 2015-2016 Dundy County Stratton Public School District budget as presented passed with a motion by Mr. Kevin League and a second by Mr. Mike Blecha.

Member Votes
Mr. Brad Baney Absent
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz Absent
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
V.C. 2015-2016 Tax Request
Rationale

Action is necessary to approve/modify the tax request annually. A state created resolution is attached. 

Recommended Motion

Motion to approve the 2015-2016 tax request resolution for the Dundy County Stratton Public School District

Actions Taken

Motion Passed:  Motion to approve the 2015-2016 tax request resolution for the Dundy County Stratton Public School District passed with a motion by Mr. Mike Blecha and a second by Mrs. Amy Haines.

Member Votes
Mr. Brad Baney Absent
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz Absent
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
V.D. Bus Routes
Rationale

This item is to allow for discussion of the districts bus routes for 2015-2016 and their approval by the board. Keep in mind that they are subject to change.

Recommended Motion

Motion to approve the 2015-2016 bus routes

Actions Taken

Motion Passed:  Motion to approve the 2015-2016 bus routes as presented passed with a motion by Mr. Kent Lorens and a second by Mr. Kevin League.

Member Votes
Mr. Brad Baney Absent
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz Absent
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
V.E. Propane contract
Rationale

Frenchman Valley $1.21

Farmers Coop $1.119

Southwest Fertilizer $1.13

Last year propane was $1.60

FYI Natural Gas was .439 last year and .349 this year

Actions Taken

Motion Passed:  motion to approve the propane bid from Farmers Coop $1.119 passed with a motion by Mrs. Amy Haines and a second by Mr. Kent Lorens.

Member Votes
Mr. Brad Baney Absent
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz Absent
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
V.F. Substitute teacher approval
Actions Taken

Motion Passed:  to approve sub list as presented passed with a motion by Mrs. Sandy Noffsinger and a second by Mrs. Amy Haines.

Member Votes
Mr. Brad Baney Absent
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz Absent
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
V.G. Negotiations for 2016-2017 contract year
Rationale

Previous negotiations team for the board was Amy Haines (chair), Kent Lorens, Mike Blecha and Sandy Noffsinger. We have not appointed negotiators for this year yet but need to do so. The Statutory timeline is as follows.

By September 1 Association requests recognition (done)

By October 1 the Board responds (done)

By November 1 negotiations must begin

By Feb. 8 If there is no agreement parties submit to resolution officer

March 25 (or within 265 days of the certification of state aid) fact finding and mediation end

September 15th CIR must issue a decision

Recommended Motion

Motion to appoint as the board negotiations team for the 2016-2017 contract year

V.H. Bookkeeper retirement
Rationale

JoAnn Decker has submitted her resignation effective on November 30, 2015. We have begun the process of filling the position and will move a quickly as possible. While for legal reasons the board does not approve the hiring, firing or resignations of classified staff, you do acknowledge them from time to time when it is deemed appropriate. Given Mrs. Decker's length of service and work with the administration and board it would be appropriate for the board to acknowledge her resignation and years of service.

We also do not usually schedule retirement receptions for non-certificated staff but in this instance it may be appropriate for the board to consider. 

Recommended Motion

Motion to acknowledge the retirement of JoAnn Decker as bookkeeper and to thank her for her 26 years of service to the district.

Actions Taken

Motion Passed:  Motion to acknowledge the retirement of JoAnn Decker as bookkeeper and to thank her for her 26 years of service to the district. passed with a motion by Mrs. Sandy Noffsinger and a second by Mrs. Amy Haines.

Member Votes
Mr. Brad Baney Absent
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz Absent
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
V.I. Football classification 2016-
Rationale

In November we must declare whether we will be playing 8 or 11 man football for the next two years. The current NSAA cutoff number for 8 man is a three grade enrollment of 83 or less and the classification is for tow years at a time. As of this time our projected numbers for the next few years are 73*, 83, 83*, 88 and 82*. The numbers with an asterisk are the years we classify and the enrollment that will be used. Based on those numbers (which are subject to change) we would be eligible for 8 man and the 8 man playoffs for the next 6 years.

I am not recommending action but want us to have the conversation.

V.J. Legislative hearing on augmentation projects
Rationale

I have been approached about testifying on behalf of the district at Senator Groene's hearing on NCORPE. The request was that I testify in favor of augmentation. Before do this on such a potentially sticky issue I would like both the board's input and permission.

V.K. Safety committee and safety audit
Rationale

The safety committee needs to meet and review Ed Johnson's safety audit and Rule 10 safety visit.

V.L. Assessment
Rationale

Mike and Adam will present some preliminary assessment information based on last years scores.

V.M. Enrollment
Rationale

Our official enrollment numbers are attached.

VI. Reports and discussion items
VI.A. Technology report
Rationale

1.  Laptops will be checked out Monday and Tuesday, Sept 14 & 15.

2.  20/20 Techs

VI.B. Elementary principal report
VI.C. Secondary principal report
VI.D. Transportation report
VI.E. Superintendent report
VI.E.1. Classified staff hirings
Rationale

I will try to make sure we have you up to date on our classified staff hirings to this point.

VI.E.2. NSAA
Rationale

Dr. Jim Tenopir has returned for a  year as interim Executive Director of the NSAA. Our state was very fortunate that an individual of his caliber, experience and dedication was available. It is always good when a person with the skills, qualifications and background for a job show up on your doorstep available. For those of you who don't know Dr. Tenopir was our state executive director for a number of years before resigning to become the Chief Operating Officer of the National Federation of High Schools, the national parent organization of NSAA. The NSAA board has decided not to hire an outside consultant this time but rather to rely on their own expertise to conduct the search for and selection of a permanent executive director. 

VI.E.3. NRCSA
Rationale

At the first NRCSA Executive Committee meeting of the year in Kearney on July 25, the agenda included:

Some information from the Jan Eric Pusch Foundation about creating programs for student in rural schools. The foundation is looking to be very philanthropic, but has nothing specific on their agenda at this time. 

Using Teletherapy for speech language therapy in rural areas. There is a company called Global Teletherapy which has begun piloting this program. 

Teacher shortages in all rural areas but especially in the Career and Technical Education areas. 

Just an FYI.

VI.E.4. MCC Foundation
Rationale

I have been asked to serve on the McCook Community College Foundation Board of Directors. I did accept that appointment. 

VI.F. Board items
VI.F.1. NASB/NCSA State Education Conference
Rationale

Registrations and reservations are due soon. The conference is in Papillion on November 18-20. If you want to go we need to know at the meeting. Registration opens on September 16 and runs until the 25th. Reservation codes will be sent out on September 28. we need to let you know by the 25th if you plan to attend. 

VI.F.2. NASB area membership meeting
Rationale

This will be in North Platte on September 30. Jason, Kevin and I all transferred our registration from Kearney. There will be 6 of you receiving  awards that evening. Please plan to attend.

VII. Adjournment
Actions Taken

Motion Passed:  Adjourn at 9:55 passed with a motion by Mrs. Sandy Noffsinger and a second by Mr. Mike Blecha.

Member Votes
Mr. Brad Baney Absent
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz Absent
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes