Dundy County Stratton Schools
December 14, 2015 6:00 PM
Board of Education Regular Meeting
I. Call to Order and Notice of Open Meetings Act
Rationale

  1. The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of the public interest or 2) the prevention of needless injury to the reputation of an individual, and the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making such a request should be as specific as possible keeping the previously listed stipulation in consideration.
  2. If the Board is in agreement, a motion may be to enter into Closed/Executive Session to 1) discuss a personnel matter or 2) for the prevention of needless injury to the reputation of the individual, or 3) to discuss litigation and for the protection of the public interest.
  3. Action Concerning Matters Discussed in Executive Session will be acted upon in open session

II. Roll Call
III. Public comment
IV. Consent Agenda
Recommended Motion

Motion to approve consent agenda as presented

Actions Taken

Motion Passed:  Motion to approve consent agenda removing payment of bills and signatures on accounts. passed with a motion by Mrs. Amy Haines and a second by Mr. Brad Baney.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
IV.A. Verification of publication and notice
Rationale

To verify that notice of the meeting was given by publication in the Benkelman Post, a legal newspaper for Dundy County Stratton and by written notice to each member of the board, the designated method of giving notice.

IV.B. Approval of Agenda
Rationale

Approve the agenda of this meeting. The Board reserves the right to change the order of items within the agenda.

IV.C. Approval of Minutes
Rationale

Approve minutes of previous meeting(s)

IV.D. Excusing a board members absent from this meeting
IV.E. Recording secretary
Rationale

The bookkeeper acts as recording secretary for the board at meetings and the board should take formal action.

Recommended Motion

Motion to appoint Stacey Waters as recording secretary for the board

V. Business Meeting
Rationale

Discuss, consider and take all necessary action regarding:

V.A. Payment of bills
Actions Taken

Motion Passed:  Motion to approve payment of bills. passed with a motion by Mr. Mike Blecha and a second by Mrs. Amy Haines.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
V.B. Signatures on accounts
Rationale

JoAnn is on the signature cards and you need to take action to remove her from them on all accounts. I would recommend Jim Kent, Superintendent on all checks and one of Mike Rotherham, Elementary Principal, Adam Fette Secondary Principal or Mike Blecha, Board Treasurer as the second signature on all accounts. 

Activity Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha

General Fund Clearing: Jim Kent on all checks and one of  Adam Fette, Mike Rotherham, or Mike Blecha

School Lunch: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha

Cafeteria Plan: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha

Unemployment Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha

Recommended Motion

Motion to place the following signatures on these district accounts:

Activity Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha

General Fund Clearing: Jim Kent on all checks and one of Adam Fette, Mike Rotherham, or Mike Blecha

School Lunch: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha

Cafeteria Plan: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha

Unemployment Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha

Actions Taken

Motion to Amend Passed:  To amend the motion from: "Motion to place the following signatures on these district accounts: Activity Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham General Fund Clearing: Jim Kent on all checks and one of Adam Fette, Mike Rotherham, or Mike Blecha School Lunch: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha Cafeteria Plan: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha Unemployment Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha" to: "Motion to place the following signatures on these district accounts: Activity Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham General Fund Clearing: Jim Kent on all checks and one of Adam Fette, Mike Rotherham School Lunch: Jim Kent on all checks and one of Adam Fette, Mike Rotherham Cafeteria Plan: Jim Kent on all checks and one of Adam Fette, Mike Rotherham Unemployment Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha" passed with a motion by Mrs. Amy Haines and a second by Mr. Mike Blecha.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz No
Mrs. Sandy Noffsinger No
Mr. Shad Stamm No

Motion Passed:  Motion to place the following signatures on these district accounts: Activity Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham General Fund Clearing: Jim Kent on all checks and one of Adam Fette, Mike Rotherham School Lunch: Jim Kent on all checks and one of Adam Fette, Mike Rotherham Cafeteria Plan: Jim Kent on all checks and one of Adam Fette, Mike Rotherham Unemployment Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha passed with a motion by Mrs. Amy Haines and a second by Mr. Mike Blecha.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz No
Mrs. Sandy Noffsinger No
Mr. Shad Stamm No

Motion to Amend Passed:  To amend the motion from: "Motion to place the following signatures on these district accounts: Activity Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha General Fund Clearing: Jim Kent on all checks and one of Adam Fette, Mike Rotherham, or Mike Blecha School Lunch: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha Cafeteria Plan: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha Unemployment Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha" to: "Motion to place the following signatures on these district accounts: Activity Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham General Fund Clearing: Jim Kent on all checks and one of Adam Fette, Mike Rotherham School Lunch: Jim Kent on all checks and one of Adam Fette, Mike Rotherham Cafeteria Plan: Jim Kent on all checks and one of Adam Fette, Mike Rotherham Unemployment Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha" passed with a motion by Mrs. Amy Haines and a second by Mr. Mike Blecha.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz No
Mrs. Sandy Noffsinger No
Mr. Shad Stamm No

Subsidiary Motion Passed:  Motion to place the following signatures on these district accounts: Activity Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham General Fund Clearing: Jim Kent on all checks and one of Adam Fette, Mike Rotherham School Lunch: Jim Kent on all checks and one of Adam Fette, Mike Rotherham Cafeteria Plan: Jim Kent on all checks and one of Adam Fette, Mike Rotherham Unemployment Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha passed with a motion by Mrs. Amy Haines and a second by Mr. Mike Blecha.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz No
Mrs. Sandy Noffsinger No
Mr. Shad Stamm No

Motion to Amend Passed:  To amend the motion from: "Motion to place the following signatures on these district accounts: Activity Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha General Fund Clearing: Jim Kent on all checks and one of Adam Fette, Mike Rotherham, or Mike Blecha School Lunch: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha Cafeteria Plan: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha Unemployment Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha" to: "Motion to place the following signatures on these district accounts: Activity Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham General Fund Clearing: Jim Kent on all checks and one of Adam Fette, Mike Rotherham School Lunch: Jim Kent on all checks and one of Adam Fette, Mike Rotherham Cafeteria Plan: Jim Kent on all checks and one of Adam Fette, Mike Rotherham Unemployment Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha" passed with a motion by Mrs. Amy Haines and a second by Mr. Mike Blecha.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz No
Mrs. Sandy Noffsinger No
Mr. Shad Stamm No
V.C. Financial Report
Rationale

Presentation of the financial status of the district, balances in the various funds, recent/impending activity therein, anticipated expenses and planning for future considerations.

Recommended Motion

Motion to approve

Actions Taken

Motion Passed:  Motion to approve as presented. passed with a motion by Mrs. Amy Haines and a second by Mr. Kent Lorens.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
V.D. 2016 Election Certification
Rationale

We have received a copy of the election certification to fill out. A copy of what we will send in is in the packet, please look it over to make sure it is correct.

V.E. Certificated Staff negotiations for 2016-2017 contract year
Rationale

The negotiations teams have met and are scheduled to meet again. If the board negotiations team wishes to discuss the topic any more or has new information you should discuss it at this time. Closed session may be required here.

V.F. Certificated staff resignations
Rationale

Greg and Cindy McVicker have submitted their letters of resignation from the district effective at the end of the school year. They are requesting the Early Separation Incentive as well. The resignation is contingent of the boards approval of the separation agreement, that is how our policy on the program works. 

 

V.F.1. Cindy McVicker resignation
Recommended Motion

Motion to accept the resignation of Cindy McVicker and thank her for her 35 years of service to the district

Actions Taken

Motion Passed:  Motion to accept the resignation of Cindy McVicker and thank her for her 35 years of service to the district passed with a motion by Mrs. Sandy Noffsinger and a second by Mr. Kent Lorens.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
V.F.2. Cindy McVicker early separation incentive agreement approval.
Recommended Motion

Motion to approve the voluntary retirement incentive program application and agreement for
Cindy McVicker

Actions Taken

Motion Passed:  Motion to approve the voluntary retirement incentive program application and agreement for Cindy McVicker passed with a motion by Mr. Kent Lorens and a second by Mr. Mike Blecha.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz No
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
V.F.3. Greg McVicker resignation
Recommended Motion

Motion to accept the resignation of Greg McVicker and thank him for his 35 years of service to the district

Actions Taken

Motion Passed:  Motion to accept the resignation of Greg McVicker and thank him for his 35 years of service to the district passed with a motion by Mr. Mike Lutz and a second by Mr. Kevin League.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
V.F.4. Greg McVicker early separation incentive agreement approval
Recommended Motion

Motion to approve the voluntary retirement incentive program application and agreement for Greg McVicker

Actions Taken

Motion Passed:  Motion to approve the voluntary retirement incentive program application and agreement for Greg McVicker passed with a motion by Mr. Kevin League and a second by Mrs. Sandy Noffsinger.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz No
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
V.G. Lunch menu and compliance program
Rationale

ONcore is an online food based menu building solution being used in schools. They help with menu development, preparation of food and the general growth of the program. Mike and I will present information and discuss it with the board. The cost is $1500 for the first year and 900 thereafter.  Right now we can get 90 days free!

V.H. Annual audit review
Rationale

If we have the audit, we will review at the meeting. Otherwise we will go over it in January.

Actions Taken

Motion Passed:  Motion to approve 14-15 annual audit. passed with a motion by Mr. Mike Blecha and a second by Mrs. Amy Haines.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
V.I. Roof replacement bids and other storm losses
Rationale

I have prepared advertising for bids to replace the roof at the bus barn and on the concession stand the high school. The board should approve them prior to their being released.

Actions Taken

Motion Passed:  Motion to approve advertising for the roof bids on the bus barn and concession stand. passed with a motion by Mrs. Amy Haines and a second by Mr. Mike Blecha.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
V.J. Fall 2016 activity assignments
Rationale

As we discussed last spring if the board wishes to end the coaching assignments of any of the fall coaches we should do it in December. The activities committee and Mr. Fette have met and will have some thoughts.

Actions Taken

Motion Passed:  Motion to retain Mr. Spargo as football coach, Mr. Rettele as girls' golf coach and Mr. Lambley as cross country coach. passed with a motion by Mrs. Amy Haines and a second by Mrs. Sandy Noffsinger.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Abstain
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
V.K. NSAA proposals
Rationale

These are attached. We can go over them or you can just ask questions if you have any. There are two proposals from member schools on transgender and one that the NSAA board is considering. We cannot escape the fact that it is coming.

V.L. Superintendent Evaluation
Rationale

A copy of the current contract and the evaluation instrument are attached.

VI. Reports and discussion items
VI.A. Technology report
VI.B. Elementary principal report
VI.C. Secondary principal report
VI.D. Transportation report
VI.E. Superintendent report
VI.F. Board items
VII. Adjournment