Dundy County Stratton Schools
February 08, 2016 6:00 PM
Board of Education Regular Meeting
I. Call to Order and Notice of Open Meetings Act
Rationale

  1. The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of the public interest or 2) the prevention of needless injury to the reputation of an individual, and the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making such a request should be as specific as possible keeping the previously listed stipulation in consideration.
  2. If the Board is in agreement, a motion may be to enter into Closed/Executive Session to 1) discuss a personnel matter or 2) for the prevention of needless injury to the reputation of the individual, or 3) to discuss litigation and for the protection of the public interest.
  3. Action Concerning Matters Discussed in Executive Session will be acted upon in open session

II. Roll Call
III. District achievements and celebrations
IV. Public comment
V. Consent Agenda
Recommended Motion

Motion to approve consent agenda as presented

Actions Taken

Motion Passed:  Motion to approve consent agenda as presented passed with a motion by Mr. Jason Frederick and a second by Mr. Brad Baney.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Absent
Mr. Jason Frederick Yes
Mrs. Amy Haines Absent
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Absent
Mr. Shad Stamm Absent
V.A. Verification of publication and notice
Rationale

To verify that notice of the meeting was given by publication in the Benkelman Post, a legal newspaper for Dundy County Stratton and by written notice to each member of the board, the designated method of giving notice.

V.B. Approval of Agenda
Rationale

Approve the agenda of this meeting. The Board reserves the right to change the order of items within the agenda.

V.C. Approval of Minutes
Rationale

Approve minutes of previous meeting on Jan. 11, 2016.

Recommended Motion

Motion to approve the minutes of the January 11, 2016 regular meeting.

V.D. Excusing a board members absent from this meeting
Rationale

Mike B. and Sandy will be absent

Recommended Motion

Motion to excuse Mike Blecha and Sandy Noffsinger from the meeting

V.E. Payment of bills
V.F. Declaring official depository
V.G. Final track payment
Rationale

Fisher Track has guaranteed us last years price for the structural spray through the summer installation of 2019 which is 4 years. We would still have the option to wait if we want to but as of today that price would not be guaranteed. It may also be cheaper. you never know with an petroleum based product. At this point I would recommend approving the final payment to Fisher. We received the fix the cracks/structure for free promise and the locked in pricing (for 4 years) on the structural spray as we requested. 

Recommended Motion

Motion to authorize payment to Fisher Track for the balance of the track project and the note that Fisher has guaranteed the pricing on structural spray and will patch areas at no cost to the district prior to that maintenance application.

VI. Business Meeting
Rationale

Discuss, consider and take all necessary action regarding:

VI.A. Financial Report
Rationale

Presentation of the financial status of the district, balances in the various funds, recent/impending activity therein, anticipated expenses and planning for future considerations.

Recommended Motion

Motion to approve

Actions Taken

Motion Passed:  Motion to approve passed with a motion by Mr. Kevin League and a second by Mr. Mike Lutz.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Absent
Mr. Jason Frederick Yes
Mrs. Amy Haines Absent
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Absent
Mr. Shad Stamm Absent
VI.B. Staffing 2016-2017
VI.C. Calendar amendment 2015-2016
Rationale

With the number of days we have missed already and anticipating that we will miss a few more I would recommend that the board amend the calendar to reflect that we will go to school until 3:30 on all Fridays and other last days of the week. That should gain us back the time we lost this week. We would still be tight on hours but it is better than cancelling vacation days, not dismissing for state activities or coming back more days in May. 

Our seniors will still be required to stay in classes longer than in the past so that they meet 1080 hours and we will have to watch the junior high hours. 

Recommended Motion

Motion to amend the calendar for 15-16 to suspend Friday early dismissals for the remainder of the school year to increase our instructional hours for Nebraska Department of Education Accreditation.

Actions Taken

Motion Passed:  Motion to amend the calendar for 15-16 to suspend Friday early dismissals for the remainder of the school year, add 16 minutes to each school day and possibly have school during state basketball and to have school the Monday following Easter to increase our instructional hours for Nebraska Department of Education Accreditation. passed with a motion by Mr. Brad Baney and a second by Mr. Kevin League.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Absent
Mr. Jason Frederick No
Mrs. Amy Haines Absent
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Absent
Mr. Shad Stamm Absent
VI.D. Calendar 2016-2017
Rationale

A copy of the proposed calendar is attached. The ESU has not scheduled their training day for staff yet but it is allowed for in the calendar. Should the program they arrange not be able to take place in the contract school year we will stipend the staff that attends based on the curriculum and standards work clause in the negotiated agreement. The ESU program will focus on grading techiques, practices and policies. 

VI.E. Vehicle purchase
Rationale

We should look to purchase a new suburban type vehicle. All of ours are getting up in mileage and our roads are not that great on them. Mileage on the vehicles is 165209, 130721, 162781, 65932 and 182301. They are requiring more maintenance and I am afraid to have to replace them all at once. 

I would recommend that the board authorize the superintendent and transportation committee to purchase a used suburban type vehicle 2015 or newer with less than 20,000 miles. 

I don't believe it is in our best interest to put a price in the minutes. 

Recommended Motion

Motion to authorize the superintendent and transportation committee to purchase a used suburban type vehicle 2015 or newer with less than 20,000 miles.

Actions Taken

Motion Passed:  Motion to authorize the superintendent and transportation committee to purchase a new or used full sized SUV type vehicle 2015 or newer with less than 20,000 miles. passed with a motion by Mr. Mike Lutz and a second by Mr. Kent Lorens.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Absent
Mr. Jason Frederick Yes
Mrs. Amy Haines Absent
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Absent
Mr. Shad Stamm Abstain
VI.F. Mower purchase
Rationale

The main mower is a 1994 John Deere F935. It has covered a lot of acres. We looked at options a couple years ago but put the purchase off.

I would like to buy a used/reconditioned Toro like the golf course uses. We could cover a lot of ground quickly. Toro controls that market pretty well and they have not been able to find one suitable for us.

If we can get another 20 years from a John Deere I would recommend that we purchase another like the existing mower. It might cost more up front but 20 years with our volume is pretty good.

VII. Reports and discussion items
VII.A. Technology report
VII.B. Elementary principal report
VII.C. Secondary principal report
VII.D. Transportation report
VII.E. Superintendent report
VII.F. Board items
VIII. Adjournment
Actions Taken

Motion Passed:   passed with a motion by Mr. Mike Lutz and a second by Mr. Kevin League.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Absent
Mr. Jason Frederick Yes
Mrs. Amy Haines Absent
Mr. Kevin League Yes
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Absent
Mr. Shad Stamm Yes