Dundy County Stratton Schools
June 13, 2016 6:00 PM
Board of Education Regular Meeting
1. Opening Procedures
Rationale

 

1.A. Call to order
1.B. Roll Call
1.C. Excuse absent member(s)
Recommended Motion

Motion to excuse Kevin League from the meeting

Actions Taken

Motion Passed:  Motion to excuse Kevin League from the meeting passed with a motion by Mr. Mike Blecha and a second by Mr. Kent Lorens.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Absent
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
2. Open meetings law
Rationale

  1. The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of public interest or 2) the prevention of needless injury to the reputation of an individual, and the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making such a request should be as specific as possible keeping the previously listed stipulation in consideration. 
  2. If the Board is in agreement, a motion maybe to enter into Closed/Executive Session to 1) discuss a personnel matter, or 2) for the prevention of needless injury to the reputation of the individual, or 3) to discuss litigation and for the protection of the public interest.
  3. Action concerning matters discussed in Closed/Executive Session will be acted upon in open session

3. Awards and Recognitions
4. Public comment
Rationale

This item is for the public to address the board. Public comment is limited to 30 minutes total and no more than 5 minutes per speaker. Persons having a grievance are encouraged to file a written statement of their concerns following the district grievance policy. 

 

5. Consent Agenda
Rationale

 

 

Recommended Motion

Motion to approve the consent agenda as presented (with the exception of removing items _______)

Actions Taken

Motion Passed:  Motion to approve the consent agenda as presented (with the exception of removing payment of bills and activity assignments. passed with a motion by Mrs. Amy Haines and a second by Mr. Brad Baney.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Absent
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
5.A. Verification of publication and notice
Rationale

To verify that notice of the meeting was given by publication in the Benkelman Post, a legal newspaper for Dundy County Stratton and by written notice to each member of the board, the designated method of giving notice

 

Recommended Motion

Motion to verify the publication and notice of the meeting was properly given

5.B. Adoption of the agenda
Rationale

To adopt the agenda of this meeting. The board reserves the right to change the order of items within the agenda.

 

Recommended Motion

Motion to adopt the agenda

5.C. Approval of the minutes
Rationale

 

 

Attachments
Recommended Motion

Motion to approve the minutes of the May 9, 2016 regular board meeting

5.D. Second reading policy 1000, 2000, 3000
Rationale

The policies are attached. This is the second reading of the series. If you notice any typos or have questions please call prior to the meeting. 

 

Attachments
Recommended Motion

Motion to approve board policy series 1000, 2000, 3000 on second reading as presented

6. Business Meeting
6.A. Financial report
Attachments
Actions Taken

Motion Passed:   passed with a motion by Mrs. Amy Haines and a second by Mr. Mike Blecha.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Absent
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
6.B. First reading policy 4000, 5000, 6000
Rationale

This is first reading on these groups of policies. I have attached the three series as well as the rationale for the changes developed by our attorney's. 

Attachments
Recommended Motion

Motion to approve policy series 4000, 5000 and 6000 on first reading

Actions Taken

Motion Passed:  Motion to approve policy series 4000, 5000 and 6000 on first reading passed with a motion by Mrs. Amy Haines and a second by Mrs. Sandy Noffsinger.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Absent
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
6.C. Classified staff handbook
Rationale

This is to give you an opportunity to review this document. In my attempts to get handbooks, job descriptions and evaluations of all employees in place creating this document is the first step. It is attached, please look it over. I have also attached a base copy of the employment agreement we use with classified staff. Only the most recent hires have these in place. 

 

Attachments
6.D. Classified staff wages 2016-2017
6.E. Administrative compensation and negotiations 2016-2017
Rationale

The board should discuss this in executive session as it involves negotiations. I would recommend that you go into executive session, I will give you my thoughts and share some information. I think you can go into executive session one time, have your discussions, bring people in as you see fit, come out of executive session and make your motions. 

Script/Process

Board President:  Is there a motion for the board to enter closed session to discuss administrative negotiations because it is in the school district’s interest, to prevent needless injury to someone’s reputation and the public’s best interest to discuss this in closed session.

 

Board Member # 1:  So moved. 

Board Member #2:  I second the motion. 

Discussion:

Roll Call Vote:

Board PresidentThe board has adopted a motion to enter closed session to discuss the negotiations because it is in the school district’s best interest, to prevent needless injury to someone’s reputation and and the public’s best interest to discuss this in closed session The board will limit its discussion to this issue.

[Record time board enters closed session.]

[When the Board has completed the closed session, make a motion to return to open session, get a second, discuss, and take a roll call vote.  Record the time that the closed session ends.]

Recommended Motion

Motion for the board to enter closed session to discuss administrative negotiations because it is in the school district’s interest, to prevent needless injury to someone’s reputation and the public’s best interest to discuss this in closed session

Actions Taken

Motion Passed:  Motion for the board to enter closed session to discuss administrative negotiations because it is in the school district’s interest, to prevent needless injury to someone’s reputation and the public’s best interest to discuss this in closed session passed with a motion by Mr. Kent Lorens and a second by Mrs. Sandy Noffsinger.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Absent
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
6.E.1. Activity director compensation
Rationale

This position will require some compensation. It is considered an administrative function and the cleanest way to do it is to extend the contract by a number of days. In the past, when we had Dan Parks and John McDonald filling a role as assistant/junior high athletic directors we paid them a total of $2300. 

 

Recommended Motion

Motion to approve the compensation package for the activity director position

6.E.2. Elementary principal compensation
Recommended Motion

Motion to approve the Elementary Principal contract and compensation package for Mike Rotherham as presented

6.E.3. Secondary principal compensation
Recommended Motion

Motion to approve the Secondary Principal contract and compensation package for Adam Fette as presented

6.E.4. Superintendent compensation
Rationale

 

 

Recommended Motion

Motion to approve the Superintendent contract and compensation package for Jim Kent as presented

6.F. Payment of the bills
Attachments
Recommended Motion

Motion to approve the bills as presented

Actions Taken

Motion Passed:  Motion to approve the bills as presented passed with a motion by Mrs. Sandy Noffsinger and a second by Mr. Mike Lutz.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Absent
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
6.G. Activity Assignments
Rationale

The activities committee and Mr. Fette should have reviewed the extra-duty assignments prior to the meeting. They  are attached and on the agenda for your approval. Per our discussions over the past couple of months this is on the consent agenda for your approval. We will be presenting a policy for your consideration in the next couple months that specifically states the responsibility for assigning extra-duty positions lies with the administration. 

 

Attachments
Recommended Motion

Motion to approve the extra-duty assignments as presented

Actions Taken

Motion Passed:  Motion to approve the extra-duty assignments as presented passed with a motion by Mrs. Amy Haines and a second by Mr. Mike Lutz.

Member Votes
Mr. Brad Baney No
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Absent
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
7. Reports
7.A. Technology report
7.B. Elementary principal report
7.C. Secondary principal report
7.D. Transportation report
Attachments
7.E. Superintendent report
Attachments
7.F. Board and committee reports
7.F.1. Board information
Attachments
7.F.2. Finance/Budget/Legislation committee
7.F.3. Transportation/Facilities/Grounds committee
7.F.4. Curriculum/Activities/Staff Development committee
7.F.5. Americanism committee
7.F.6. Negotiations committee
8. Adjourn