Dundy County Stratton Schools
September 12, 2016 6:00 PM
Board of Education Regular Meeting
1. Opening Procedures
Rationale

 

1.A. Call to order
1.B. Roll Call
Actions Taken

Motion Passed:   passed with a motion by Mr. Brad Baney and a second by Mr. Jason Frederick.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Absent
Mr. Kevin League Absent
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Absent
1.C. Excuse absent member(s)
Recommended Motion

Motion to excuse Amy Haines, Kevin League and Shad Stamm from the meeting

Actions Taken

Motion Passed:  Motion to excuse Amy Haines, Kevin League and Shad Stamm from the meeting passed with a motion by Mr. Mike Blecha and a second by Mr. Mike Lutz.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Absent
Mr. Kevin League Absent
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Absent
2. Open meetings law
Rationale

  1. The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of public interest or 2) the prevention of needless injury to the reputation of an individual, and the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making such a request should be as specific as possible keeping the previously listed stipulation in consideration. 
  2. If the Board is in agreement, a motion maybe to enter into Closed/Executive Session to 1) discuss a personnel matter, or 2) for the prevention of needless injury to the reputation of the individual, or 3) to discuss litigation and for the protection of the public interest.
  3. Action concerning matters discussed in Closed/Executive Session will be acted upon in open session

3. Awards and Recognitions
Rationale

An opportunity for the board, administration or staff to recognize groups or individuals within the district for outstanding accomplishments. 

Attachments
4. Public comment
Rationale

Welcome to the Dundy County Stratton Public Schools Board of Education Meeting.  The Board welcomes citizens to attend board meetings to become acquainted with the programs and operations of the district.  Members of the public are also encouraged to share their ideas and opinions with the Board during the agenda item labeled “Public Items”.  Comments or questions from the audience at any other time during the meeting except for the agenda item “Public Items” will out of necessity be declared out of order.

The Nebraska Open Meetings Act prevents the board from speaking to a matter that is not on the agenda.  Please understand that the board may be unable to address your issue during the meeting.  It is not permissible for the board to comment on items not listed for the protection of the public’s right to know and participate in the discussion of items that do come before the board and stated appropriately in the meeting agenda.  

During this agenda item “Public Items” we ask that you abide by the following rules:

Public Comment Protocol and Procedures

  1. Anyone wishing to speak to the board on specific agenda items or on other topics relevant to board business must complete a Public Comment Request Card and submit it to the Board President prior to the opening of the meeting.   The public will only be recognized and their comments heard at Item “Public Items” on the board agenda.  The total time allotted for the public comment will not exceed thirty minutes and each member of the public will be allotted not more than five minutes to address the Board.  If a group wishes to speak, please designate one spokesperson for the group.

  2. Please state your name and the topic you are addressing before you begin.  

  3. Speakers are asked to direct their questions and comments to the chair.  A member of the Board of Education or the Superintendent may direct clarifying questions to the chair, but the board will not under any circumstance enter into a debate with any the member of the public.

  4. Speakers may offer objective criticism of district operations and programs, but the Board would encourage members of the public to address complaints concerning individual district personnel through the proper chain of command.  The chair may direct the member of the public to the appropriate means to address concerns brought before the Board; however, the board will not respond with action but will take comments under advisement and direct the comments to the appropriate staff member to address outside of the board meeting.

  5. Please remember that is a public meeting for the conduct of business of the Dundy County Stratton Public School District. Offensive language, personal attacks and hostile conduct will not be tolerated. You should further be advised that there is no legal protection for any comments that are made. 

  6. As stated in NEB. REV. STAT. § 79-570 Class I, II, III, IV, or VI school district; president; meetings; maintenance of order.  

    If any district meeting of a Class I, II, III, IV, or VI school district any person conducts himself or herself in a disorderly manner and persists in such conduct after notice by the president or person presiding, the president or person presiding may order such person to withdraw from the meeting and, if the person refuses, may order any person or persons to take such person into custody until the meeting is adjourned.

  7. As stated in NEB. REV. STAT. § 79-571 Class I, II, III, IV, or VI school district; meetings; disorderly conduct; penalty. 

Any person who refuses to withdraw from such meeting on being so ordered as provided in section 79-570 or who willfully disturbs such meeting shall be guilty of a Class V misdemeanor. 

5. Consent Agenda
Recommended Motion

Motion to approve the consent agenda as presented with the exception of removing items _______

Actions Taken

Motion Passed:  Motion to approve the consent agenda as presented. passed with a motion by Mrs. Sandy Noffsinger and a second by Mr. Brad Baney.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Absent
Mr. Kevin League Absent
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Absent
5.A. Verification of publication and notice
Rationale

To verify that notice of the meeting was given by publication in the Benkelman Post, a legal newspaper for Dundy County Stratton and by written notice to each member of the board, the designated method of giving notice

 

Recommended Motion

Motion to verify the publication and notice of the meeting was properly given

5.B. Adoption of the agenda
Rationale

To adopt the agenda of this meeting. The board reserves the right to change the order of items within the agenda.

 

Recommended Motion

Motion to adopt the agenda

5.C. Approval of the minutes
Attachments
Recommended Motion

Motion to approve the minutes of the August 8 Regular Meeting, the August 22 Special Meeting and the August 22 Budget Hearing

5.D. Payment of the bills
Rationale

The board should approve the bills

 

Attachments
Recommended Motion

Motion to approve the bills as presented

5.E. Second reading Policy 5503
Rationale

We discussed this policy as part of the handbook discussion on August 8, and passed it on first reading on August 22. If this policy is passed without amendment it will go into effect immediately. 

 

Attachments
Recommended Motion

Motion to approve policy 5503 on second reading as presented

5.F. Substitute Teacher approval
Rationale

The board annually approves the substitute teacher list. The list is attached.

 

Attachments
Recommended Motion

Motion to approve the substitute teacher list for the 2016-2017 school year

6. Business Meeting
Attachments
6.A. Financial Report
Rationale

Presentation of the financial status of the district, balances in various funds, recent/impending activity therein, anticipated expenses and planning for future considerations.

 

Recommended Motion

Motion to approve the financial report

Actions Taken

Motion Passed:  Motion to approve the financial report passed with a motion by Mr. Jason Frederick and a second by Mr. Mike Blecha.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Absent
Mr. Kevin League Absent
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Absent
6.B. 2016-2017 Budget
Rationale

This budget item allows for consideration of the 2016-2017 school district budget. We have reviewed the overall budget at length at the August 8 regular meeting as well as the August 22 Budget Hearing. The legal notice was published in the Benkelman Post as required by law. The documents are attached to this agenda item.

 

Attachments
Recommended Motion

Motion to approve the 2016-2017 Dundy County Stratton School District Budget as presented

Actions Taken

Motion Passed:  Motion to approve the 2016-2017 Dundy County Stratton School District Budget as presented passed with a motion by Mr. Mike Blecha and a second by Mrs. Sandy Noffsinger.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Absent
Mr. Kevin League Absent
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Absent
6.C. 2016-2017 Tax Request
Rationale

Following the Tax Request Hearing from 5:45 (prior to the meeting), which allows the public to comment regarding the tax request, and the adoption of the budget in the previous item we need to approve the tax request. What we are approving is a dollar amount for the tax request, not a levy amount. What your are really approving is the attached resolution

 

Attachments
Recommended Motion

Motion to approve the tax request resolution as presented

Actions Taken

Motion Passed:  Motion to approve the tax request resolution as presented passed with a motion by Mr. Mike Lutz and a second by Mr. Mike Blecha.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Absent
Mr. Kevin League Absent
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Absent
6.D. Bus Routes
Rationale

The board annually approves the bus routes. We used to approve them in August but have made the change to September approval to try and iron our the early year kinks before approval. A copy of the riders is attached and I will have the map on the wall in the meeting room.

 

Attachments
Recommended Motion

Motion to approve the 2016-2017 bus routes as presented

Actions Taken

Motion Passed:  Motion to approve the 2016-2017 bus routes as presented passed with a motion by Mr. Jason Frederick and a second by Mr. Brad Baney.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Absent
Mr. Kevin League Absent
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Absent
6.E. Propane Contract
Rationale

I would like to discuss and possibly select a propane supplier for the winter.

                          Frenchman Valley   Southwest     Farmers Coop

Fixed Contract             .98                    

Pre-paid contract         .85                       .87                 .999             

Budget billing cont       .94                      

Budget ACH Cont         .87

 

Recommended Motion

Motion to select __________ with a low bid of _____ as our propane supplier for the Stratton Elementary facility for the 2016-2017 school year

6.F. North Central/AdvancEd Accreditation
Rationale

I would like to discuss our AdvancEd accreditation and whether we should continue that accreditation or simply use the Nebraska Department of Education Frameworks and the new AQuESTT model for school improvement and accreditation.

 

7. Reports
7.A. Technology report
7.B. Elementary principal report
7.C. Secondary principal report
Attachments
7.D. Transportation report
7.E. Superintendent report
Attachments
7.F. Board and committee reports
7.F.1. Board information
Attachments
7.F.2. Finance/Budget/Legislation committee
7.F.3. Transportation/Facilities/Grounds committee
Attachments
7.F.4. Curriculum/Activities/Staff Development committee
7.F.5. Americanism committee
7.F.6. Negotiations committee
8. Adjourn
Recommended Motion

Motion to adjourn

Actions Taken

Motion Passed:  Motion to adjourn passed with a motion by Mr. Mike Blecha and a second by Mr. Brad Baney.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Absent
Mr. Kevin League Absent
Mr. Kent Lorens Yes
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Absent