Dundy County Stratton Schools
November 14, 2016 7:00 PM
Board of Education Regular Meeting
1. Opening Procedures
Rationale

 

1.A. Call to order
1.B. Roll Call
1.C. Excuse absent member(s)
Recommended Motion

Motion to excuse Kent Lorens from the meeting

Actions Taken

Motion Passed:  Motion to excuse Kent Lorens from the meeting. passed with a motion by Mr. Mike Lutz and a second by Mr. Kevin League.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Absent
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
2. Open meetings law
Rationale

  1. The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of public interest or 2) the prevention of needless injury to the reputation of an individual, and the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making such a request should be as specific as possible keeping the previously listed stipulation in consideration. 
  2. If the Board is in agreement, a motion maybe to enter into Closed/Executive Session to 1) discuss a personnel matter, or 2) for the prevention of needless injury to the reputation of the individual, or 3) to discuss litigation and for the protection of the public interest.
  3. Action concerning matters discussed in Closed/Executive Session will be acted upon in open session

3. Awards and Recognitions
Attachments
4. Public comment
Rationale

Welcome to the Dundy County Stratton Public Schools Board of Education Meeting.  The Board welcomes citizens to attend board meetings to become acquainted with the programs and operations of the district.  Members of the public are also encouraged to share their ideas and opinions with the Board during the agenda item labeled “Public Items”.  Comments or questions from the audience at any other time during the meeting except for the agenda item “Public Items” will out of necessity be declared out of order.

The Nebraska Open Meetings Act prevents the board from speaking to a matter that is not on the agenda.  Please understand that the board may be unable to address your issue during the meeting.  It is not permissible for the board to comment on items not listed for the protection of the public’s right to know and participate in the discussion of items that do come before the board and stated appropriately in the meeting agenda.  

During this agenda item “Public Items” we ask that you abide by the following rules:

Public Comment Protocol and Procedures

  1. Anyone wishing to speak to the board on specific agenda items or on other topics relevant to board business must complete a Public Comment Request Card and submit it to the Board President prior to the opening of the meeting.   The public will only be recognized and their comments heard at Item “Public Items” on the board agenda.  The total time allotted for the public comment will not exceed thirty minutes and each member of the public will be allotted not more than five minutes to address the Board.  If a group wishes to speak, please designate one spokesperson for the group.

  2. Please state your name and the topic you are addressing before you begin.  

  3. Speakers are asked to direct their questions and comments to the chair.  A member of the Board of Education or the Superintendent may direct clarifying questions to the chair, but the board will not under any circumstance enter into a debate with any the member of the public.

  4. Speakers may offer objective criticism of district operations and programs, but the Board would encourage members of the public to address complaints concerning individual district personnel through the proper chain of command.  The chair may direct the member of the public to the appropriate means to address concerns brought before the Board; however, the board will not respond with action but will take comments under advisement and direct the comments to the appropriate staff member to address outside of the board meeting.

  5. Please remember that is a public meeting for the conduct of business of the Dundy County Stratton Public School District. Offensive language, personal attacks and hostile conduct will not be tolerated. You should further be advised that there is no legal protection for any comments that are made. 

  6. As stated in NEB. REV. STAT. § 79-570 Class I, II, III, IV, or VI school district; president; meetings; maintenance of order.  

    If any district meeting of a Class I, II, III, IV, or VI school district any person conducts himself or herself in a disorderly manner and persists in such conduct after notice by the president or person presiding, the president or person presiding may order such person to withdraw from the meeting and, if the person refuses, may order any person or persons to take such person into custody until the meeting is adjourned.

  7. As stated in NEB. REV. STAT. § 79-571 Class I, II, III, IV, or VI school district; meetings; disorderly conduct; penalty. 

Any person who refuses to withdraw from such meeting on being so ordered as provided in section 79-570 or who willfully disturbs such meeting shall be guilty of a Class V misdemeanor. 

5. Consent Agenda
Recommended Motion

Motion to approve the consent agenda as presented with the exception of removing items _______

Actions Taken

Motion Passed:  Motion to approve the consent agenda as presented. passed with a motion by Mr. Kevin League and a second by Mr. Brad Baney.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Absent
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
5.A. Verification of publication and notice
Rationale

To verify that notice of the meeting was given by publication in the Benkelman Post, a legal newspaper for Dundy County Stratton and by written notice to each member of the board, the designated method of giving notice

Recommended Motion

Motion to verify the publication and notice of the meeting was properly given

5.B. Adoption of the agenda
Rationale

To adopt the agenda of this meeting. The board reserves the right to change the order of items within the agenda.

Recommended Motion

Motion to adopt the agenda

5.C. Approval of the minutes
Attachments
5.D. Payment of the bills
Attachments
Recommended Motion

Motion to approve the General Fund bills in the amount of $471,582.12, Activity Account bills in the amount of $21,228.78 and Lunch Fund bills in the amount of $14,769.57

5.E. Superintendent evaluation document
Rationale

This document was in your packet in October, it has been reviewed by the committee assigned to devise the new document and by district legal counsel. It will be in place to use in this year's evaluation 

Attachments
Recommended Motion

Motion to approve the revised superintendent evaluation tool

6. Business Meeting
6.A. Financial Report
Rationale

Presentation of the financial status of the district, balances in various funds, recent/impending activity therein, anticipated expenses and planning for future considerations.

Attachments
Actions Taken

Motion Passed:   passed with a motion by Mr. Jason Frederick and a second by Mr. Kevin League.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Absent
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
6.B. Facilities use
Rationale

Amber Hubl has decided to open her pre-school elsewhere. Kati Ladenburger has purchased the necessary insurance and is going to  pay the "lessors" insurance policy that we must add for her. This is the practice we will use moving forward. It mirrors our existing policy. 

6.C. Board policy 4025 Superintendent
Rationale

To put in writing how we do activity assignments requires a policy change. Legal counsel recommends the policy attached as 4025a. I have also included your existing 4025. They are in the process of making the revisions for next year so 4025a differs from the one we have in place now. The one labeled 4025a would be in the list of revisions for this summer. This is a head start.

Attachments
Recommended Motion

Motion to approve on first reading amended policy 4025 as presented

Actions Taken

Motion Passed:  Motion to approve on first reading amended policy 4025 as presented passed with a motion by Mr. Kevin League and a second by Mrs. Amy Haines.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha No
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Absent
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
6.D. NSAA proposals
Rationale

Agenda item to allow for discussion of proposed NSAA legislation

Attachments
Recommended Motion

none recommended

6.E. NASB Voting Delegate
Rationale

We need to select a voting delegate for the NASB Delegate for Friday morning.

Recommended Motion

Motion to appoint ___________ as voting delegate for the 2016 NASB Delegate Assembly

Actions Taken

Motion Passed:  Motion to appoint Mike Blecha as voting delegate for the 2016 NASB Delegate Assembly passed with a motion by Mrs. Sandy Noffsinger and a second by Mrs. Amy Haines.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Absent
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
6.F. Assessment report
Rationale

This item is to allow for the presentation of additional assessment information to the board by the building principals

Attachments
Recommended Motion

none recommended

6.G. Negotiations
Rationale

This agenda item is designed to allow for discussion of negotiations strategies for the 2017-2018 contract year negotiations. Executive/Closed session may be required. 

6.G.1. Negotiations - go into executive session
Rationale

Should executive session be deemed necessary this allows for the motion to be recorded here. After the motion is made and passed the presiding officer should read the following: 

The board has adopted a motion to enter closed session to discuss negotiations strategy because it is in the school district’s best interest, to prevent needless injury to someone’s reputation and and the public’s best interest to discuss this in closed session The board will limit its discussion to this issue.

Recommended Motion

Motion for the board to enter closed session to discuss negotiations strategy because it is in the school district’s interest, to prevent needless injury to someone’s reputation and the public’s best interest to discuss this in closed session.

Actions Taken

Motion Passed:  Motion for the board to enter closed session at 8:14 PM to discuss negotiations strategy because it is in the school district’s interest, to prevent needless injury to someone’s reputation and the public’s best interest to discuss this in closed session. passed with a motion by Mrs. Sandy Noffsinger and a second by Mr. Mike Blecha.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Absent
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
6.G.2. Negotiations - exit executive session
Rationale

A motion is required to come out of executive session. After the president declares the end of executive session the motion below should be made. 

Recommended Motion

Motion to come out of executive session

Actions Taken

Motion Passed:  Motion to come out of executive session at 8:43. passed with a motion by Mr. Kevin League and a second by Mr. Mike Blecha.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Absent
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes
6.H. In-service and evaluation dates
Rationale

We need to discuss potential dates for the in-service as well as the evaluation. Can we do them on the same day? I would propose December 14. We also need to discuss topics for the in-service. While I don't want the whole day to be an outside person I would like to schedule a Senator Dan Hughes or Commissioner Matt Blomstedt or NASB President Linda Richards or Senator Mike Groene to come in for part of the day. 

6.I. Fall sports scheduling
Rationale

I would like the board to discuss, so we are all on the same page, the future scheduling for fall activities when the University plays a Big 10 scheduled game on Fridays. Are we comfortable leaving the on Friday? Do we try to move them? Is it different on home games than away games? We are just seeking thoughts. 

7. Reports
7.A. Technology report
7.B. Elementary principal report
Attachments
7.C. Secondary principal report
Attachments
7.D. Transportation report
Attachments
7.E. Superintendent report
Attachments
7.F. Board and committee reports
7.F.1. Board information
Attachments
7.F.2. Finance/Budget/Legislation committee
7.F.3. Transportation/Facilities/Grounds committee
7.F.4. Curriculum/Activities/Staff Development committee
7.F.5. Americanism committee
7.F.6. Negotiations committee
8. Adjourn
Actions Taken

Motion Passed:  Motion to adjourn at 9:12. passed with a motion by Mr. Mike Lutz and a second by Mrs. Sandy Noffsinger.

Member Votes
Mr. Brad Baney Yes
Mr. Mike Blecha Yes
Mr. Jason Frederick Yes
Mrs. Amy Haines Yes
Mr. Kevin League Yes
Mr. Kent Lorens Absent
Mr. Mike Lutz Yes
Mrs. Sandy Noffsinger Yes
Mr. Shad Stamm Yes